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GEM

Director, Special Project (P.R. Deptt.)-cum-Addl. Secy. To Govt, Bhubaneswar MFP Procurement Odisha 2026

Bid Publish Date

04-Jun-2026, 10:58 am

Bid End Date

15-Jun-2026, 11:00 am

Location

KHORDHA , ODISHA
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Progress

Issue04-Jun-2026, 10:58 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/OEM requirements: OEM turnover criteria for primary product, and mandatory local service center in Odisha.
  • • Technical certifications: ISO/IEC 24734 performance metrics, on-site warranty, and potential ISI/ISO/compliance notes.
  • • Special clauses: 25% quantity variation rights; extended delivery time calculations; delivery period alignment with last delivery order date.
  • • Eligibility: 3-year turnover requirement with auditable statements; OEM turnover verification for bunch bids.
  • • Warranty expectations: On-site warranty with option for extended coverage; service centers within state.
  • • Delivery & installation: 30-day setup window if no local service center; delivery terms tied to order date.

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Director, Special Project (P.R. Deptt.)-cum-Addl. Secy. To Govt, Bhubaneswar in collaboration with the Panchayati Raj Department Odisha seeks procurement of A4 and Legal Size Multifunction Printers (MFP) restricted to PAC. The scope centers on selecting laser/LED or inkjet MFPs that meet ISO/IEC 24734 performance metrics for A4 printing, duplexing, and paper handling. Key differentiators include mandatory support through a local service center in Odisha and alignment with OEM turnover criteria, plus an option clause enabling up to 25% quantity variation during and after contracting. This is a state government procurement opportunity in Khordha, Odisha, with a focus on reliable on-site or carry-in warranty structures and compliant certifications. The tender emphasizes delivery timelines tied to order dates and scalable quantities within the given contract framework. The procurement aims to equip Panchayati Raj offices with high-speed, duplex-capable MFPs suitable for government workloads, ensuring smooth scanning, copying, and printing workflows.

Technical Specifications & Requirements

  • Printing Technology type (laser/LED or inkjet) and A4/Legal size output.
  • Minimum print speeds per ISO/IEC 24734: acknowledge metrics for monochrome and color (laser/LED) and inkjet variants.
  • Duplexing: Auto duplexing for printing and copying.
  • Document handling: Original Document Feeder type and number of main paper trays.
  • Connectivity: Network interfaces and compatibility with government IT policies.
  • Warranty: On-site warranty period with options for extended coverage; service centers in Odisha required.
  • Compliance: Any specified ISI/ISO certifications, OEM authorizations, and maintenance capabilities.

Terms, Conditions & Eligibility

  • EMD/Deposit: Noted without explicit amount; bidders must satisfy turnover criteria.
  • Turnover criteria: Minimum average annual turnover over last 3 years as per bid document; audited balance sheets or CA certificates required.
  • OEM turnover: OEM’s average turnover over last 3 years as per bid document; applicable in bunch bids with primary product OEM meeting threshold.
  • Service & Support: Functional service centers in the state of consignee location; 30-day setup if not existing at bid time.
  • Option clause: Purchaser may increase/decrease quantity up to 25% during contract at contracted rates.

Key Specifications

  • Product: A4 and Legal Size Multifunction Printer (MFP) - PAC only

  • Printing technology: Laser/LED or Inkjet (as offered)

  • Minimum print speed: per ISO/IEC 24734 (mono/color) for specified formats

  • Duplexing: Auto duplexing for printing and copying

  • Paper handling: Number of main trays, feeder type

  • Connectivity: Network interfaces (LAN/Wi-Fi as applicable)

  • Warranty: On-site; extended warranty option

  • Certification: ISO/IEC 24734 compliance; OEM authorizations

Terms & Conditions

  • Option to adjust quantity up to 25% during contract at contracted rates

  • Turnover criteria: bidder and OEM financial turnover for last 3 years

  • Service center presence in Odisha or establishment within 30 days of award

Important Clauses

Payment Terms

Not specified in detail; standard government terms apply with delivery-linked payment after acceptance.

Delivery Schedule

Delivery period linked to order date; extended time calculations per option clause with minimum 30 days.

Penalties/Liquidated Damages

Not explicitly detailed; penalties likely aligned with delivery delays and performance.

Bidder Eligibility

  • Average turnover over last 3 years meeting bidder criteria

  • OEM turnover threshold satisfied in case of bunch bids

  • Functional service centers in Odisha or commitment to establish within 30 days

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2) ( PAC Only )

Authority Records

PANCHAYATI RAJ DEPARTMENT

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Documents 4

GeM-Bidding-9417106.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Colour Or higher
General Product Information Availability of Fax No
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited balance sheets or CA certificate showing turnover (last 3 years)

4

OEM authorization letter or certificate

5

Proof of service centers in Odisha or plan to establish within 30 days

6

Technical bid documents detailing MFP specifications and compliance

7

Any on-site warranty and extended warranty details

8

Experience certificates from similar government procurement

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for A4 Legal Size MFP tender in Odisha 2026?

Bidders must submit GST, PAN, audited turnover certificates, and OEM authorization. Ensure OEM turnover meets thresholds, provide service centers in Odisha or a 30-day establishment plan, and include ISO/IEC 24734 compliant MFP specifications with on-site warranty details. Follow option clause and delivery terms.

What documents are required for Odisha printer procurement bid 2026?

Submit GST certificate, PAN card, last 3 years turnover proofs, audleted balances or CA certificates, OEM authorization, service-center proof or establishment plan in Odisha, technical bid detailing MFP specs, and warranty information including on-site and extended options.

What are the technical specifications for the MFPs in this Odisha tender?

MFPs must meet A4/Legal size output, auto duplexing, X number of trays, networking connectivity, and printing speeds per ISO/IEC 24734 for mono/color. Printing technology may be laser/LED or inkjet per offer; ensure ISO/IEC 24734 compliance and OEM certification.

What is the quantity variation allowed in this Odisha tender?

The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency of the contract at the contracted rates, with delivery timing adjusted accordingly.

What is required for service and support in Odisha MFP procurement?

Bidders must have a functional service center in Odisha or commit to establishing one within 30 days of award. This is essential for carry-in warranty scenarios and ongoing maintenance support.

What is the role of OEM turnover in this MFP tender?

OEM turnover must meet the minimum average annual turnover for the last three financial years as specified in the bid document. In multi-item bids, the OEM of the primary product with the highest bid value must satisfy this criterion.

When does delivery need to commence after order in Odisha?

Delivery timelines commence from the last date of the original delivery order. If options extend delivery, additional time equals (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.

What warranties are expected for government MFPs in Odisha?

On-site warranty is required, with an option for extended warranty beyond the standard period. Ensure service centers are ready in-state to support warranty obligations and maintenance.

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