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Border Road Organisation Security & Lubricants Tender Darjeeling West Bengal 2026 IS 13656 IS 1118

Bid Publish Date

07-Jul-2026, 6:14 pm

Bid End Date

17-Jul-2026, 7:00 pm

EMD

₹3,50,000

Location

DARJEELING , WEST BENGAL
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Progress

Issue07-Jul-2026, 6:14 pm
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

21364

Category

JCB Gear Oil HP 90

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for distributors bidding on IS 13656 and IS 1118 lubricants
  • • EMD set at ₹350,000; online submission and verification processes
  • • Delivery option clause allows ±50% quantity variation and prorated delivery timelines
  • • 3-year average turnover requirement; annual turnover to be demonstrated via contracts
  • • IS 13656 engine oil conformity and IS 1118 EP gear oil conformity emphasized
  • • Data Sheet alignment with product specifications essential for bid acceptance
  • • Bundled BOQ with 13 items, including JCB gear oils and Hydrex TH-46, Cool Plus
  • • Non-disclosure agreement mandatory; strict confidentiality during and after contract

Categories 23

BRAKE AIR COOLED ENGINE ENGINE JCB PETROLEUM PRODUCT MOBIL OIL BRAKE OIL BRAKE SYSTEM GEAR PENTOPRAZOLE LUBRICATING OILS COOLANT MACHINE OIL LUBRICANT ANTISPASMODICS LUBE OIL CONING OIL WORM GEAR HYDRAULIC BRAKE LUBRICANT PRODUCT BEEKEEPING EQUIPMENT GEAR OIL WHEEL BEARING

Tender Overview

Border Roads Organisation (Department of Defence) invites bids for a range of lubricants including Engine Oils conforming to IS 13656 and Gear Lubricants/Multipurpose EP Gear Oils conforming to IS 1118, with related products listed across BOQ items. The procurement location is Darjeeling, West Bengal and the estimated scope includes multiple oil types (e.g., JCB Gear Oils, Hydrex TH-46, Cool Plus) with reference to OEM data sheets. The tender specifies an EMD of ₹350,000 and a minimum 3-year average turnover requirement. A flexible quantity option allows up to 50% bid quantity variation and potential extension of delivery periods as per option clause. This procurement emphasizes IS-compliant, OEM-authorized products in bulk, suitable for central/state government automotive lubricant supply, with multiple BOQ types to manage gear and engine oil categories.

Technical Specifications & Requirements

  • Product scope includes Engine Oil (SAE viscosity grades) and Gear Lubricants / Multipurpose EP Gear Oil with specified viscosity grades.
  • Packing and marking requirements demand defined packing sizes and clear labeling per product category; data sheets must match bid.
  • Required standards: IS 13656 for engine oil and IS 1118 for EP gear oils; inclusion of specific OEM references such as JCB Gear Oil HP Plus/90, and other listed items (BOQ1–BOQ13).
  • Items may include a mix of generic and brand-named lubricants; bidders must provide product data sheets and ensure conformity with listed standards.
  • Delivery must align with option clause, with potential 50% quantity change and proportional delivery time calculations.
  • Data sheets and manufacturer authorization are mandatory for OEMs or authorized distributors.

Terms, Conditions & Eligibility

  • EMD: ₹350,000; submit via online payment or as specified in bid terms.
  • Experience: 3 years of manufacturing/supplying similar lubricant products to Central/State Govt/PSU, with contract copies per year.
  • Turnover: Minimum average annual financial turnover over the last 3 years as indicated by the buyer; must be demonstrated.
  • Authorization: OEM/Original Equipment Manufacturer authorization required if bidding through distributors.
  • Data Sheet alignment: Submitted data sheets must match technical parameters; mismatches may lead to rejection.
  • Non-disclosure: Bidder must sign a NDA on bid head; breach invites legal action.
  • Option Clause: Purchaser may increase/decrease quantity up to 50% at contracted rates; delivery time adjusted per formula.

Key Specifications

  • Engine Oils conforming to IS 13656 with specified SAE viscosity grades

  • Gear lubricants / Multipurpose EP Gear Oils conforming to IS 1118

  • Pack sizes and packing markings as per product category

  • Packing size and unit details for each BOQ item

  • Data sheets validated against product parameters and IS standards

  • OEM/Manufacturer authorization for non-manufacturer bidders

Terms & Conditions

  • EMD amount and submission method; ensure payment/guarantee compliance

  • 3-year turnover requirement; provide contracts to prove regular govt supplies

  • Option clause enabling 0–50% quantity change with prorated delivery time

Important Clauses

Payment Terms

EMD ₹350,000; terms for payment to be as per tender and supplier contract

Delivery Schedule

Delivery period may extend with option clause; time calculated as (additional quantity/original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

LD/penalty provisions to be as per standard BR0/Defence tender terms; specifics not disclosed here

Bidder Eligibility

  • Not under liquidation or bankruptcy; must upload undertaking

  • 3 years’ govt/Govt-PSU lubricant supply experience with applicable contracts

  • OEM authorization for distributors supplying IS 13656/IS 1118 lubricants

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656 , Gear Lubricants, Multipurpose (?Extreme?Pressure?Gear?Oil?) (V3) Conforming to IS 1118 , JCB Gear Oil HP Plus , JCB Gear Oil HP 90 , JCB Rear Axle Oil , Starting Capsule , Hydrex TH-46 , Cool Plus , BOQ1 , BOQ2 , BOQ3 , BOQ4 , BOQ5 , BOQ6 , BOQ7 , BOQ8 , BOQ9 , BOQ10 , BOQ11 , BOQ12 , BOQ13

Advisory Bank

State Bank of India

ePBG Percentage

4%

ePBG Duration (Months)

6

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Darjeeling

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-DarjeelingDarjeeling--52530-

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENT

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Documents 16

GeM-Bidding-9528598.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Buyer uploaded ATC document

ATC

Buyer uploaded ATC document

ATC

Buyer uploaded ATC document

ATC

Buyer uploaded ATC document

ATC

Buyer uploaded ATC document

ATC

Buyer uploaded ATC document

ATC

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 13 Items Sign in for GEM prices

#1

BOQ1

Ultra KB-30

1,470 ltr Delivery: 30 days
#2

BOQ2

Ultra KB-10

630 ltr Delivery: 30 days
#3

BOQ3

Axle Oil

100 ltr Delivery: 30 days
#4

BOQ4

Trans Oil (SAE-40)

100 ltr Delivery: 30 days
#5

BOQ5

Transmission F-20

420 ltr Delivery: 30 days
#6

BOQ6

HLP -46

3,140 ltr Delivery: 30 days
#7

BOQ7

HLP 68

2,060 ltr Delivery: 30 days
#8

BOQ8

Hydrex- 100

630 ltr Delivery: 30 days
#9

BOQ9

Grease RR3

3,102 kg Delivery: 30 days
#10

BOQ10

Brake fluid super HD/DOT-4

490 ltr Delivery: 30 days
#11

BOQ11

Brake fluid super HD/DOT-3

280 ltr Delivery: 30 days
#12

BOQ12

AFC Coolant

1,260 ltr Delivery: 30 days
#13

BOQ13

Grease Wheel Bearing

960 kg Delivery: 30 days

Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Engine Oil Viscosity Classification (SAE Viscosity Grade) SAE 15W-40
Generic Pack Size (In Liters) 0.5 Liter, 1 Liter, 5 Liter, 6 Liter, 7.5 Liter, 8.5 Liter, 10 Liter, 15 Liter, 20 Liter, 210 Liter, Open Supply (In Liters)
Generic Unit Container, Liters

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar lubricant supply to govt/PSU in last 3 years

4

Financial statements to demonstrate turnover compliance (last 3 years)

5

EMD payment receipt or bank guarantee

6

OEM authorization or manufacturer authorization form

7

Data Sheet of offered products (matching IS 13656/IS 1118 specs)

8

Non-disclosure declaration on bidder letter head

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for IS 13656 IS 1118 lubricants tender in Darjeeling?

Bidders must submit OEM authorization, data sheets matching IS 13656 and IS 1118, GST, PAN, 3-year govt supply experience, and EMD ₹350,000. Ensure turnover evidence for last 3 years and online submission with required documents; the option clause allows quantity changes up to 50%.

What documents are required for BR0 lubricant procurement in West Bengal?

Required documents include GST, PAN, experience contracts for govt supply, financial statements, EMD receipt, OEM authorization, product data sheets aligned to IS 13656/IS 1118, and NDA on bidder head.

What standards must engine oils and gear oils meet in this bid?

Engine oils must comply with IS 13656 and gear oils with IS 1118; data sheets must reflect viscosity grades, pack sizes, and labeling as per packing and marking requirements.

What is the EMD amount for this tender in Darjeeling?

The EMD fixed amount is ₹350,000; payment and bid security details follow standard BR0 terms and online submission requirements.

Is there a quantity variation provision for this BR0 tender?

Yes. The purchaser may vary quantity up to 50% of bid quantity at contract award and may extend delivery time proportionally, with a minimum of 30 days.

What is required to demonstrate 3-year govt supply experience?

Submit copies of relevant contracts with govt/PSU organizations showing regular supply of similar lubricant products across three years; primary product value must meet turnover and experience criteria.

What is the delivery timeline for awarded quantities?

Delivery starts after contract/order and follows the option clause; additional time is calculated by (additional quantity/original quantity) × original delivery period, with a 30-day minimum.

What type of data sheets must be uploaded with bid?

Data sheets must precisely reflect IS 13656 engine oil and IS 1118 gear oil specifications, including viscosity grades, pack sizes, and OEM/brand details; mismatches risk bid rejection.

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