Stapler Medium,Pencil HB,Pencil 2B,Ball Pen Blue Reynolds 045,Ball Pen Red,Ball Pen Black,Post it P
Indian Coast Guard
AMRELI, GUJARAT
Posted:
7 January 2026
Closed:
19 January 2026
GEM
GEM
Indian Coast Guard Office Supplies Tender Pipavav Gujarat 2026 IS 550 compliant? Office Stationery Procurement
Progress
Issue17-Jul-2026, 10:08 am
AwardPending
Quantity
1592
Category
Pencil HB
Bid Type
Two Packet Bid
Categories
23
Tender Overview
The Indian Coast Guard, Department of Defence, seeks purchase of a broad range of office stationery and related supplies listed under 41 items, for delivery to ICGS Pipavav, Pipavav, Amreli district, Rajula 365 560. The scope is limited to the supply of goods (no services). The procurement includes an option clause allowing up to 25% quantity variation at contracted rates, with delivery timelines adjusted accordingly after the original order. Bidders must prepare for on-time delivery to the Pipavav location and address GST implications per supplier responsibility. The bid requires compliance with vendor code creation documents and a GST/PAN/electronic funds mandate process. This is a classic, high-volume stationery procurement exercise with a diverse product set spanning pencils, pens, notebooks, files, laminations, and basic office consumables. Unique aspects include the large item variety and the option-based extension to accommodate fluctuating demand, while maintaining contract-rate stability.
Technical Specifications & Requirements
- Scope of supply: Only supply of Goods (no installation services stated).
- Delivery location: ICGS Pipavav, Pipavav, Dist. Amreli, Rajula 365 560.
- Product category: 41 listed office stationery items (pencils, pens, folders, pads, lamination sheets, tapes, envelopes, markers, scissors, calculators, CD markers, ribbons, etc.).
- No explicit technical standards or performance specs published in the tender data.
- Bidder to ensure GST handling and provide vendor-code documents as part of bid submission when requested.
- Past project experience evidence allowed via multiple document formats as acceptable proof.
Terms, Conditions & Eligibility
- Delivery/option clause: quantity may be increased up to 25% during contract; extended delivery time calculated per formula with a minimum of 30 days.
- GST responsibility: bidder to determine applicability; reimbursement as actuals or applicable rate, capped at quoted GST percentage.
- Vendor code documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank certified).
- Scope: Bid price must include all cost components for goods only; no installation/commissioning assumed unless stated.
- Financial standing: bidder must avoid liquidation or bankruptcy; provide an undertaking with bid.
Key Specifications
-
Product category: Office stationery and supplies listed in 41 items
-
Delivery location: ICGS Pipavav, Pipavav, Dist. Amreli, Rajula 365 560
-
Scope: Supply of Goods only
-
No explicit IS/IEC standards specified in the tender text
-
EMD/financial specifics not disclosed in provided data
Terms & Conditions
-
Up to 25% quantity variation at contracted rates
-
Delivery timeline linked to original delivery order; minimum 30 days if extended
-
GST to be handled by bidder; reimbursement based on actuals or quoted rate
Important Clauses
Delivery Terms
Option to increase quantity up to 25% during contract; delivery period extended proportionally with minimum 30 days.
GST & Payments
GST responsibility rests with bidder; reimbursement aligned with actuals or applicable rates, not exceeding quoted GST%.
Vendor Code Submission
Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate for vendor code creation.
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceeding
-
Ability to supply 41 listed office stationery items to ICG Pipavav
-
Provide past experience proof per tender terms
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Pencil HB , Pencil 2B , Stapler Small , Ball Pen Blue Reynolds 045 , Ball Pen Red , Ball Pen Black , Post it Pad , Sticky Flags Colur , Stapler Big , Sharpener , Eraser , Phtopaper 200 GSM A4 Size , Single Punch , Register 4QR , Register 5QR , Stamp Pad , Double Side Tape , Glue Stick , Uniball Pen Blue , Uniball Pen Red , Uniball Pen Black , Uniball Pen Green , Scissors Big , Note Pad Big 8.5 x 5.5 inch , Calculator , L Folder A4 , Cutter Medium Size , CD Marker Blue Balck red 02 Pkt each , Permanent Marker Blue Balck Red 02 pkt each , White Baord Marker Blue Black Red 03 pkt each , Box Floder , Envelope Self Seal 14 x 10 inch , Colored ribbon 1 inch Red Blue Green 05 each , Gum Bottle Small , Ring Folder , Lamination Sheet , Colour paper , Scissor Small , Clip Pad , Cello Tape 1 Inch , Cello Tape 2 inch
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Amreli
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Amreli | Amreli | - | - | 10 | 30 | - |
Authority Records
MINISTRY OF DEFENCEDEFENCE DEPARTMENT
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Bid Preparation
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Document Filing
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Documents 4
GeM-Bidding-9620141.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
41 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Pencil HB
Pencil HB
10 pkts
Delivery: 30 days
#2
Pencil 2B
Pencil 2B
10 pkts
Delivery: 30 days
#3
Stapler Small
Stapler Small
10 nos
Delivery: 30 days
#4
Ball Pen Blue Reynolds 045
Ball Pen Blue Reynolds 045
300 nos
Delivery: 30 days
#5
Ball Pen Red
Ball Pen Red
20 nos
Delivery: 30 days
#6
Ball Pen Black
Ball Pen Black
40 nos
Delivery: 30 days
#7
Post it Pad
Post it Pad
10 nos
Delivery: 30 days
#8
Sticky Flags Colur
Sticky Flags Colur
15 nos
Delivery: 30 days
#9
Stapler Big
Stapler Big
10 nos
Delivery: 30 days
#10
Sharpener
Sharpener
20 nos
Delivery: 30 days
#11
Eraser
Eraser
20 nos
Delivery: 30 days
#12
Phtopaper 200 GSM A4 Size
Phtopaper 200 GSM A4 Size
10 ream
Delivery: 30 days
#13
Single Punch
Single Punch
20 nos
Delivery: 30 days
#14
Register 4QR
Register 4QR
30 nos
Delivery: 30 days
#15
Register 5QR
Register 5QR
30 nos
Delivery: 30 days
#16
Stamp Pad
Stamp Pad
10 nos
Delivery: 30 days
#17
Double Side Tape
Double Side Tape
100 nos
Delivery: 30 days
#18
Glue Stick
Glue Stick
60 nos
Delivery: 30 days
#19
Uniball Pen Blue
Uniball Pen Blue
10 nos
Delivery: 30 days
#20
Uniball Pen Red
Uniball Pen Red
10 nos
Delivery: 30 days
#21
Uniball Pen Black
Uniball Pen Black
5 nos
Delivery: 30 days
#22
Uniball Pen Green
Uniball Pen Green
10 nos
Delivery: 30 days
#23
Scissors Big
Scissors Big
10 nos
Delivery: 30 days
#24
Note Pad Big 8.5 x 5.5 inch
Note Pad Big 8.5 x 5.5 inch
50 nos
Delivery: 30 days
#25
Calculator
Calculator
8 nos
Delivery: 30 days
#26
L Folder A4
L Folder A4
300 sheet
Delivery: 30 days
#27
Cutter Medium Size
Cutter Medium Size
30 nos
Delivery: 30 days
#28
CD Marker Blue Balck red 02 Pkt each
CD Marker Blue Balck red 02 Pkt each
6 pkts
Delivery: 30 days
#29
Permanent Marker Blue Balck Red 02 pkt each
Permanent Marker Blue Balck Red 02 pkt each
6 pkts
Delivery: 30 days
#30
White Baord Marker Blue Black Red 03 pkt each
White Baord Marker Blue Black Red 03 pkt each
9 pkts
Delivery: 30 days
#31
Box Floder
Box Floder
20 nos
Delivery: 30 days
#32
Envelope Self Seal 14 x 10 inch
Envelope Self Seal 14 x 10 inch
200 nos
Delivery: 30 days
#33
Colored ribbon 1 inch Red Blue Green 05 each
Colored ribbon 1 inch Red Blue Green 05 each
15 nos
Delivery: 30 days
#34
Gum Bottle Small
Gum Bottle Small
20 nos
Delivery: 30 days
#35
Ring Folder
Ring Folder
20 nos
Delivery: 30 days
#36
Lamination Sheet
Lamination Sheet
2 pkt
Delivery: 30 days
#37
Colour paper
Colour paper
6 pkt
Delivery: 30 days
#38
Scissor Small
Scissor Small
20 nos
Delivery: 30 days
#39
Clip Pad
Clip Pad
10 nos
Delivery: 30 days
#40
Cello Tape 1 Inch
Cello Tape 1 Inch
50 nos
Delivery: 30 days
#41
Cello Tape 2 inch
Cello Tape 2 inch
50 nos
Delivery: 30 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Pencil HB | Pencil HB | 10 | pkts | rahul@bisht001 | 30 | |
| 2 | Pencil 2B | Pencil 2B | 10 | pkts | rahul@bisht001 | 30 | |
| 3 | Stapler Small | Stapler Small | 10 | nos | rahul@bisht001 | 30 | |
| 4 | Ball Pen Blue Reynolds 045 | Ball Pen Blue Reynolds 045 | 300 | nos | rahul@bisht001 | 30 | |
| 5 | Ball Pen Red | Ball Pen Red | 20 | nos | rahul@bisht001 | 30 | |
| 6 | Ball Pen Black | Ball Pen Black | 40 | nos | rahul@bisht001 | 30 | |
| 7 | Post it Pad | Post it Pad | 10 | nos | rahul@bisht001 | 30 | |
| 8 | Sticky Flags Colur | Sticky Flags Colur | 15 | nos | rahul@bisht001 | 30 | |
| 9 | Stapler Big | Stapler Big | 10 | nos | rahul@bisht001 | 30 | |
| 10 | Sharpener | Sharpener | 20 | nos | rahul@bisht001 | 30 | |
| 11 | Eraser | Eraser | 20 | nos | rahul@bisht001 | 30 | |
| 12 | Phtopaper 200 GSM A4 Size | Phtopaper 200 GSM A4 Size | 10 | ream | rahul@bisht001 | 30 | |
| 13 | Single Punch | Single Punch | 20 | nos | rahul@bisht001 | 30 | |
| 14 | Register 4QR | Register 4QR | 30 | nos | rahul@bisht001 | 30 | |
| 15 | Register 5QR | Register 5QR | 30 | nos | rahul@bisht001 | 30 | |
| 16 | Stamp Pad | Stamp Pad | 10 | nos | rahul@bisht001 | 30 | |
| 17 | Double Side Tape | Double Side Tape | 100 | nos | rahul@bisht001 | 30 | |
| 18 | Glue Stick | Glue Stick | 60 | nos | rahul@bisht001 | 30 | |
| 19 | Uniball Pen Blue | Uniball Pen Blue | 10 | nos | rahul@bisht001 | 30 | |
| 20 | Uniball Pen Red | Uniball Pen Red | 10 | nos | rahul@bisht001 | 30 | |
| 21 | Uniball Pen Black | Uniball Pen Black | 5 | nos | rahul@bisht001 | 30 | |
| 22 | Uniball Pen Green | Uniball Pen Green | 10 | nos | rahul@bisht001 | 30 | |
| 23 | Scissors Big | Scissors Big | 10 | nos | rahul@bisht001 | 30 | |
| 24 | Note Pad Big 8.5 x 5.5 inch | Note Pad Big 8.5 x 5.5 inch | 50 | nos | rahul@bisht001 | 30 | |
| 25 | Calculator | Calculator | 8 | nos | rahul@bisht001 | 30 | |
| 26 | L Folder A4 | L Folder A4 | 300 | sheet | rahul@bisht001 | 30 | |
| 27 | Cutter Medium Size | Cutter Medium Size | 30 | nos | rahul@bisht001 | 30 | |
| 28 | CD Marker Blue Balck red 02 Pkt each | CD Marker Blue Balck red 02 Pkt each | 6 | pkts | rahul@bisht001 | 30 | |
| 29 | Permanent Marker Blue Balck Red 02 pkt each | Permanent Marker Blue Balck Red 02 pkt each | 6 | pkts | rahul@bisht001 | 30 | |
| 30 | White Baord Marker Blue Black Red 03 pkt each | White Baord Marker Blue Black Red 03 pkt each | 9 | pkts | rahul@bisht001 | 30 | |
| 31 | Box Floder | Box Floder | 20 | nos | rahul@bisht001 | 30 | |
| 32 | Envelope Self Seal 14 x 10 inch | Envelope Self Seal 14 x 10 inch | 200 | nos | rahul@bisht001 | 30 | |
| 33 | Colored ribbon 1 inch Red Blue Green 05 each | Colored ribbon 1 inch Red Blue Green 05 each | 15 | nos | rahul@bisht001 | 30 | |
| 34 | Gum Bottle Small | Gum Bottle Small | 20 | nos | rahul@bisht001 | 30 | |
| 35 | Ring Folder | Ring Folder | 20 | nos | rahul@bisht001 | 30 | |
| 36 | Lamination Sheet | Lamination Sheet | 2 | pkt | rahul@bisht001 | 30 | |
| 37 | Colour paper | Colour paper | 6 | pkt | rahul@bisht001 | 30 | |
| 38 | Scissor Small | Scissor Small | 20 | nos | rahul@bisht001 | 30 | |
| 39 | Clip Pad | Clip Pad | 10 | nos | rahul@bisht001 | 30 | |
| 40 | Cello Tape 1 Inch | Cello Tape 1 Inch | 50 | nos | rahul@bisht001 | 30 | |
| 41 | Cello Tape 2 inch | Cello Tape 2 inch | 50 | nos | rahul@bisht001 | 30 |
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Required Documents
1
GST Registration Certificate
2
PAN Card
3
Cancelled Cheque (copy)
4
EFT Mandate certified by bank
5
Past Experience proof (contract copies, client execution certificate, or equivalent)
6
GSTIN/Tax documentation
7
Vendor code related documentation as per Terms
8
Any technical compliance certificates or OEM authorizations if requested
Frequently Asked Questions
How to bid for office stationery tender in Pipavav with ICGS 2026?
Bidders must submit GSTIN, PAN, cancelled cheque, and EFT Mandate as part of vendor-code creation and provide past experience proof. The scope is goods-only with 25% quantity variation allowed; ensure timely delivery to ICGS Pipavav and adhere to GST reimbursement rules per tender terms.
What documents are required for stationery procurement in Gujarat 2026?
Required documents include GST certificate, PAN, cancelled cheque, EFT Mandate, and evidence of past experience (contracts or execution certificates). Ensure vendor code creation documents are complete before submission and provide product-specific compliance where requested by buyer.
What are the delivery terms for ICG Pipavav office supplies tender?
Delivery must be to ICGS Pipavav, Pipavav, Dist. Amreli, Rajula 365 560. The option clause allows up to 25% quantity variation; extended delivery time is calculated using (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days.
Which items are included in the 41 office stationery list for Gujarat tender?
The list covers a broad range including pencils, ball pens (blue/red/black/green), staplers, sticky notes, registers, stamp pads, tapes, glue sticks, laminations, paper, folders, envelopes, markers, scissors, note pads, calculators, CD markers, ribbons, and related consumables. No specific brand mandatory stated.
What are the GST responsibilities for bidders in this procurement?
Bidders must determine applicable GST; the procuring authority will reimburse GST at actuals or at the quoted rate, whichever is lower. Ensure compliance with GST norms and provide GST invoices and certifications during submission or post-award as required.
What is the scope of supply for this ICGS stationery contract?
Scope specifies ‘Only supply of Goods’ with no installation or commissioning included unless explicitly stated. The contract price must cover all cost components for the 41 listed items, and delivery to the Pipavav address must be completed as per extended timelines if option clause is exercised.
What past experience proofs are acceptable for this stationery bid?
Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates, or alternate documents like third-party inspection reports. Documents should demonstrate successful delivery of similar office stationery to a government or large corporate client.
How will quantity adjustments affect delivery timelines in this tender?
If quantity increases by up to 25%, delivery time adjusts using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a guaranteed minimum of 30 days. This ensures supply continuity while preserving contracted rates.
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Documents 4
GeM-Bidding-9620141.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS