Indian Army Procurement: Talc Sheet, File Covers, Registers & 70 GSM Paper Supplies for Jammu & Kashmir 2026 BIS Marked

Tender Overview

The Indian Army, Department Of Military Affairs, is seeking supply of multiple stationery categories including Talc Sheet, White File Cover With Crest, Normal File Cover With Crest, and various Register sizes (400/300/200/100 pages), plus 70 GSM A4/A3/Legal paper. Location: Rajauri, Jammu & Kashmir (185131). Bid scope covers branded, BIS-marked items with OEM service support within 30 days of award. Quantity adjustments up to 25% at contract placement and during currency at contracted rates; extension rules based on the original delivery period apply. The tender emphasizes GST applicability managed by bidders, and requires comprehensive documentation for vendor code creation, including PAN/GST/Bank details. A unique feature is the mandatory GeM-authorized service center within 25 KM of Jammu, with service proof and OEM training certificates. Sample testing will occur at AHSP labs or government/NABL facilities; seller bears external testing costs. Framework focuses on on-time delivery and brand integrity.

Technical Specifications & Requirements

• Categories: Talc Sheet, White File Cover With Crest, Normal File Cover With Crest, Registers (100, 200, 300, 400 pages), 70 GSM Paper (A4, A3, Legal)
• Brand/Make: Branded, BIS marked items; OEM authorization required; no unbranded substitutes
• Delivery terms: Delivery period aligned with original order, extended only via option clause; delivery start after order date
• Testing/QA: Advance sample and bulk sample testing at designated AHSP labs; external testing costs borne by seller if Govt labs unavailable
• Service/Support: Functional Service Centre in the consignee state; within 30 days post-award evidence of centre required
• GeM Requirements: OEM/Brand authorized service center in 25 KM radius of Jammu; GeM Service ID and address proof
• GST: Bidder to determine GST; reimbursement as per actuals or prevailing rates; max of quoted GST percentage
• Scope: Pure supply of goods (no installation); price to include all costs

Terms, Conditions & Eligibility

• EMD/Payment: GST handling by bidder; no explicit EMD amount stated; payment terms linked to delivery and acceptance per contract terms
• Delivery Windows: Option clause enables up to 25% quantity variation; extended time formula applies with minimum 30 days
• Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank required for vendor code creation
• Inspection: Sampling tests and PDI conducted at AHSP labs or Govt/NABL labs; external testing costs borne by seller
• Warranty/Support: Service center coverage required; on-site warranty applicability noted; procurement is supply-only with service obligation for OEM
• Brand Compliance: Strictly branded BIS-marked items; unbranded items not permitted; ensure OEM service network exists within 25 KM of Jammu
• Submission: GeM Service ID, service center proof, and OEM training certification mandatory for evaluation