Indian Navy Event Management Tender Chennai Tamil Nadu 2025 - Two Day Launch Event & Venue Development
Indian Navy
CHENNAI, TAMIL NADU
Posted:
31 December 2025
Closed:
6 January 2026
GEM
GEM
Indian Coast Guard Event Management Tender Karaikal Puducherry 2026 Launch Event Two Day Venue Development
Bid Publish Date
13-Jul-2026, 8:12 pm
Bid End Date
18-Jul-2026, 9:00 pm
Value
₹3,19,190
Location
Progress
Issue13-Jul-2026, 8:12 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The Indian Coast Guard, Department of Defence, invites bids for Event Management Services related to a two-day launch event, venue development, and buyer premise setup in Karaikal, Puducherry 609601. Estimated value is ₹3,19,190 with no BOQ items listed. The procurement emphasizes on-site event execution, coordination, and venue arrangements for a government-level launch. A notable differentiator is the geographic requirement: bidders must establish a registered office in Karaikal, Pondicherry, or Tamil Nadu to qualify. The scope centers on end-to-end event logistics, participant management, and on-site operations tied to a national-level event.
Technical Specifications & Requirements
- Service category: Event/Seminar/Workshop/Expo Management for a two-day launch event
- Location: Karaikal, Puducherry; venue development at buyer premises
- Economic scope: Estimated value ₹3,19,190; no detailed BOQ items provided
- ATC/variation: Buyer may increase or decrease contract quantity or duration up to 50% at contract issue and post-issuance; lumpsum scope may extend by 50% with provider consent
- Geographic eligibility: Service provider must have a registered office in Karaikal, Pondicherry, or Tamil Nadu
- Deliverables emphasis: On-site coordination, logistics, and launch event management support; no specific technical specs listed
- Compliance note: Absence of explicit product specs requires bidders to demonstrate relevant event management capabilities and past performance
Terms, Conditions & Eligibility
- EMD: Not specified in the available data
- Location-based eligibility: Registered office mandatory in Karaikal, Puducherry, or Tamil Nadu
- Contract variation: 50% scope/duration flexibility at bid issuance and post-award
- Documentation: Ensure credible evidence of geographic registration and prior event management work
- Delivery/Timeline: Two-day event window implied; no explicit delivery dates provided
- Payment terms: Not specified; bidders should seek clarification during bid submission
- Penalties/Warranty: Not specified in current data; confirm post-award terms during contracting
Key Specifications
-
Product/Service: Event/Seminar/Workshop/Expo Management Service for a two-day launch event
-
Location/Delivery: Karaikal, Puducherry; venue development at buyer premises
-
Estimated Value: ₹3,19,190
-
Standards/Certifications: Not specified in tender data
-
Experience: Demonstrated capability in government-level launch events (not explicitly quantified)
Terms & Conditions
-
50% contract quantity/duration variation allowed at issuance and post-award
-
Registered office required in Karaikal, Puducherry or Tamil Nadu
-
Two-day launch event with venue development at buyer premises
-
No BOQ items; explicit technical specifications not provided
-
EMD and payment terms not specified in current data
Important Clauses
Payment Terms
No explicit payment terms provided in the tender data; bidders should confirm terms during bid submission
Delivery Schedule
Two-day event window implied; no exact dates published; coordinate with issuing authority
Penalties/Liquidated Damages
No LD or penalty clauses specified in current data; verify during final contract
Bidder Eligibility
-
Registered office must be located in Karaikal, Puducherry or Tamil Nadu
-
Demonstrated experience in managing government-level events or launch ceremonies
-
Financial capacity to undertake a roughly ₹3.19 lakh scope and related logistics
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Launch Event; Venue Development; Buyer premise; Two day
Delivery Details
Delivery Locations
1
Delivery Cities
Karaikal
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Karaikal | Karaikal | - | - | 1 | - | - |
Authority Records
MINISTRY OF DEFENCEDEFENCE DEPARTMENTINDIAN COAST GUARD
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Documents 3
GeM-Bidding-9522133.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar event management projects
4
Financial statements or turnover proof
5
EMD/Security deposit documents (if required by final ATC)
6
Technical bid documents demonstrating past event management capability
7
OEM/venue partners authorizations (if applicable)
8
Proof of registered office in Karaikal, Puducherry or Tamil Nadu
Frequently Asked Questions
Key insights about PUDUCHERRY tender market
How to bid for the Karaikal event management tender in 2026?
Bidders must submit a technical bid with past government event experience, GST and PAN details, financial statements, and evidence of a registered office in Karaikal, Puducherry, or Tamil Nadu. The contract allows up to 50% scope variation; ensure readiness for on-site launch logistics.
What documents are required for the Karaikal event tender bid?
Required documents include GST certificate, PAN, experience certificates for similar events, financial statements, and proof of registered office in Karaikal/TN/Puducherry. Also provide technical bid detailing past launch event management and any OEM authorizations if applicable.
What is the estimated value for the launch event management tender?
The tender's estimated value is ₹3,19,190. Bidders should tailor proposals to fit this budget, covering venue development, on-site coordination, participant management, and two-day launch event logistics as indicated in the scope.
What are the geographic eligibility criteria for bidders?
Bidders must have a registered office in Karaikal, Puducherry or Tamil Nadu. This geographic eligibility ensures local compliance and access to coordination teams for on-site event execution and venue development.
What constitutes the 50% ATC variation in this tender?
The buyer can increase or decrease contract quantity or duration up to 50% at the time of contract issue and later; for lumpsum-based services, the scope and value may rise by 50% with the service provider's consent.
Are there any specific delivery deadlines for the two-day event?
While exact dates are not published, the contract envisions a two-day launch event with pre-event setup and on-site execution. Confirm precise scheduling and milestones during bid submission and final agreement.
What submission terms apply for payment and penalties?
The tender data does not specify payment terms or penalties. Applicants should request clarification on payment milestones, invoicing, and any liquidated damages during bid clarification before final submission.
What are the key technical expectations for the event management service?
No detailed technical specs are listed. Bidders should present evidence of managing government-scale events, including venue development, logistics, attendee coordination, safety compliance, and on-site operations aligned with launch event requirements.
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Documents 3
GeM-Bidding-9522133.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS