Custom Bid for Services - Open tender for Hiring of one vehicle Truck for transportation of track a
Eastern Railway
BARDHAMAN, WEST BENGAL
Posted:
10 November 2025
Closed:
1 December 2025
GEM
GEM
Northern Railway Daily Track Inspection Service KLK SML Yamuna Nagar Haryana IRPWM LWR Monsoon Patrol 2026
Bid Publish Date
27-Jun-2026, 2:43 pm
Bid End Date
18-Jul-2026, 3:00 pm
EMD
₹57,690
Value
₹28,84,191
Location
Progress
Issue27-Jun-2026, 2:43 pm
AwardPending
Quantity
1
Similar Category
Manpower Outsourcing Services - Minimum wage
Bid Type
Single Packet Bid
Categories
1
Tender Overview
The Northern Railway invites bids for daily inspection of track to prescribed standards under the IRPWM LWR manual, specifically for monsoon weather patroling in the KLK SML section. Location is Yamuna Nagar, Haryana with an estimated contract value of ₹2,884,190.40 and an EMD of ₹57,690. The scope covers routine patrols to ensure safe train operations, with flexibility for contract quantity/duration changes up to 25%. Bids must include EMD via DD or FDR and comply with wage and tax provisions.
Technical Specifications & Requirements
- Service type: Daily track inspection/patrol under IRPWM LWR manual guidance or as directed by the Engineering Incharge.
- Location scope: KLK SML section in the Yamuna Nagar region, Haryana.
- Estimated contract value: ₹2,884,190.40; EMD: ₹57,690.
- Experience: Valid service experience in railway patrolling or similar troop movements per notified criteria; must provide relevant certificates.
- Contract flexibility: Quantity or duration may be increased up to 25% with consent; lumpsum terms allow scope adjustment.
- Documentation: Ensure submission of required certificates; absence may lead to rejection.
- Compliance: Adhere to minimum wage, EPF/ESI, T&P and GST as applicable; no extra payment beyond quoted rates.
- Certificate requirements: Service certificates for similar railway patrolling works.
Terms, Conditions & Eligibility
- EMD: ₹57,690; payment via DD or FDR in favor of Sr. Divisional Finance Manager, DRM Ambala Cantt; hard copy due within 5 days of bid end/opening.
- Financial health: Bidder must not be under liquidation or bankruptcy; submit a related undertaking.
- Wages & taxes: Quote must reflect latest minimum wages including EPF, ESI, T&P and GST; otherwise bid rejected.
- Certificates: All required documents must be uploaded; missing documents lead to rejection.
- ATC clauses: Adhere to attached special conditions and general conditions.
- Delivery/Performance: Terms allow standard service delivery with performance expectations as per IRPWM guidelines.
Key Specifications
-
Service: Daily track inspection/patrol as per IRPWM LWR manual
-
Location: KLK SML section, Yamuna Nagar, Haryana
-
Estimated value: ₹2,884,190.40; EMD: ₹57,690
-
Experience: Similar railway patrolling or manpowering level crossings per reference letter 06.11.2024
-
Compliance: Adherence to minimum wage, EPF/ESI, T&P and GST; all consumables included in quoted price
-
Payment/documentation: EMD via DD or FDR; scanned proof with bid; hard copy within 5 days
Terms & Conditions
-
EMD amount and payment methods (DD or FDR) with hard copy submission
-
Contract quantity/duration can increase up to 25% with consent
-
Wage, EPF, ESI, T&P, GST compliance required; no extra payment
Important Clauses
Payment Terms
EMD ₹57,690; payment terms aligned to bid, with no additional charges beyond quoted rates; submission via DD or FDR and hard copy within 5 days.
Delivery Schedule
Daily inspection patrols during monsoon season as directed by Engineering Incharge; adjustments allowed up to 25% in quantity or duration.
Penalties/Liquidated Damages
Not explicitly stated; compliance with IRPWM and timely delivery are implied through general terms and wage compliance.
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Experience in railway patrolling or level crossing manning per 06.11.2024 criteria
-
Financial stability with GST registration and relevant certificates
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Daily inspection of track to precribed standard as per IRPWM LWR manual (Monsoon weather patroling) or as directed by engineering incharge or his representative for safe and satisfactory running of trains in KLK SML section
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
5
Delivery Details
Delivery Locations
1
Delivery Cities
Yamunanagar
Delivery Pincodes
135003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ajay Kumar | 135003,Office of Chief Works Manager, JAGADHRI WORKSHOP, Yamuna Nagar, 135002 | Yamunanagar | Haryana | 135003 | Project / Lumpsum Based | - | - |
Authority Records
MINISTRY OF RAILWAYS
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Documents 10
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GEM General Terms and Conditions Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Closed:
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GEM
Tender Results
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Required Documents
1
Experience Criteria
2
Bidder Turnover
3
Certificate (Requested in ATC)
4
Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
5
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for daily track inspection in Yamuna Nagar railway tender
Bidders must register with the Northern Railway, prepare EMD ₹57,690 in DD or FDR form, and upload GST, PAN, experience certificates, financials, and technical compliance documents. Ensure compliance with IRPWM LWR guidelines and wage/GST requirements; submit within bid window and deliver hard copies within 5 days.
What documents are required for KLK SML track patrol bid 2026
Required docs include GST registration, PAN, company financial statements, service experience certificates for railway patrolling, EMD proof (DD/FDR), OEM authorizations if applicable, and technical bid documents. Upload scanned copies and send hard copies within 5 days of bid end/opening.
What standards govern daily railway patrolling services in this tender
Patrolling must follow IRPWM LWR manual standards, with monsoon patrol procedures; ensure compliance with minimum wages, EPF/ESI, T&P, and GST as applicable; use standard safety protocols during patrols and report to the Engineering Incharge.
What is the EMD amount for the Northern Railway track inspection bid
The EMD is ₹57,690. Eligible bidders may pay via Demand Draft or Fixed Deposit Receipt and must upload proof; hard copy must reach the DRM Ambala Cantt within 5 days of bid end/opening.
When is the contract quantity allowed to change under terms
Under the option clause, contract quantity or duration can be increased up to 25% at the time of contract issue, and again up to 25% after issue with bidder consent for lumpsum services.
What are the wage and tax considerations bidders must account for
Bidders must quote rates considering latest minimum wages including EPF, ESI, T&P and GST; otherwise bids will be summarily rejected. Ensure compliance with applicable labour and tax regulations during evaluation.
What must bidders submit to demonstrate service experience for patrolling
Submit Service Experience Certificates showing similar railway patrolling or level crossing mans manning work, per the defined reference criteria dated 06.11.2024; certificates must be verifiable and relevant to KLK SML or adjacent sections.
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Documents 10
GeM-Bidding-9527735.pdf
Main Document
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS