GEM

NPCIL Custom House Agent Tender Tamil Nadu - CHA Licensing, AEO, OOC & Bill of Entry Compliance 2025

Bid Publish Date

15-Nov-2025, 11:58 am

Bid End Date

01-Dec-2025, 11:00 am

Bid Opening Date

01-Dec-2025, 11:30 am

EMD

₹65,200

Location

TIRUNELVELI , TAMIL NADU

Progress

Issue15-Nov-2025, 11:58 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Specific license requirements: valid CHA license for Chennai and Tuticorin, G card, and AEO LO status
  • • Exact EMD amount: ₹65,200 to be submitted as part of bid
  • • Indicated contract variability: 25% quantity/duration alteration allowed
  • • Submission of historical Bill of Entries for Chennai and Tuticorin with OOC copies (last two FY 2024-25, 2025-26)
  • • Joint and several liability with any assignee/sub-contractor
  • • SLA terms superseded by buyer's Scope of Work – adherence is critical
  • • No BOQ line items; scope centers on CHA and freight-forwarding services in Tamil Nadu
  • • Location-specific procurement: Tirunelveli, Tamil Nadu

Categories 5

CONTRACT OF TRANSPORTATION LOGISTIC SERVICE ROAD CARGO TRANSPORT TRANSPORTER TRANSPORTATION AND MAILING SERVICE

Tender Overview

The Nuclear Power Corporation of India Limited (NPCIL) invites bids for Hiring of Custom House Agent services in Tamil Nadu, covering inbound/outbound freight forwarding, bond cancellation, cargo booking/tracking, tariff classification, compliance management, value assessment, and despatch identification. The location is Tirunelveli, Tamil Nadu 627001. The estimated scope is based on a one-year period with indicative quantities, and bidders must hold CHA licenses for Chennai and Tuticorin, G card certification, and AEO LO status. The procurement centers on compliance-driven import/export management with SLA-superseded terms replaced by buyer scope. The bidding window anticipates a Lumpsum CHA engagement with a 25 percent quantity/duration variation limit at contract issue and potential post-award adjustments.

Technical Specifications & Requirements

  • EMD: ₹65,200
  • Licensing: Copy of valid CHA license to operate at Chennai & Tuticorin in bidder’s name
  • Employee Certification: Copy of valid G card certificate for bidder personnel
  • AEO Status: Copy of AEO status under LO Category certificate in bidder name and GST
  • Bill of Entries: 5 BEs filed at Chennai customs and 2 BEs filed at Tuticorin customs in bidder name with OOC copies for last two FYs (2024-25, 2025-26)
  • BOQ: No items specified; scope focuses on CHA-led customs clearance and related services
  • Delivery/Performance: SLA scope superseded by buyer-provided terms; bidder must accept revised quantities up to 25%
  • Contractor Liability: Joint and several liability with assignee/sub-contractor
  • Payment Terms: Not specified in data; assume standard NPCIL terms unless stated otherwise

Terms, Conditions & Eligibility

  • Quantity/Duration Flexibility: Up to 25% increase/decrease at contract issue and post-award
  • Assignment/Sub-contract: Prohibited without prior written consent; liability remains with bidder
  • Experience/Compliance: Demonstrated CHA operations in Chennai/Tuticorin, valid licenses, and BOM/EO certificates
  • Documentation: Submit CHA license copies, G card certificates, AEO LO status, and BE filings for relevant financial years
  • Liability & SLA: All terms of SLA superseded by buyer scope; bidders must meet all regulatory and security requirements
  • Guarantees/Warranty: Not specified; ensure adherence to NPCIL security and compliance norms

Key Specifications

  • CHA licensing for Chennai and Tuticorin

  • G card certification for bidder personnel

  • AEO status LO Category with GST

  • BoE documentation for Chennai and Tuticorin with two fiscal years

  • Contract variation up to 25% and liability terms

Terms & Conditions

  • Quantity/Duration variability up to 25% as per contract issuance

  • Bidder must hold CHA licenses for Chennai and Tuticorin and provide G card

  • AEO LO Category certification and GST registration required

  • Submission of multiple Bill of Entry records for compliance verification

  • SLA terms overridden by buyer scope; joint liability with sub-contractors

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate NPCIL standard terms and ensure compliant invoicing with CHA services

Delivery Schedule

Delivery timing governed by contract scope; quantity adjustments allowed up to 25% at contract issue

Penalties/Liquidated Damages

Not detailed in data; ensure performance adherence to SLA-scope and NPCIL guidelines

Bidder Eligibility

  • CHA license valid for Chennai and Tuticorin in bidder name

  • G card certification for bidder personnel

  • AEO LO Status with GST registration

  • Historical BE filings: Chennai (5) and Tuticorin (2) with OOC copies for 2024-25, 2025-26

Past Similar Tenders (Historical Results)

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Hiring of Custom House Agent - Lumpsum Based - Import; Outbound Freight Forwarding, Cargo Tracking,

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GEM

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Required Documents

1

CHA license copies valid for Chennai and Tuticorin, bidder in name

2

G card certificate copy for bidder personnel

3

AEO LO Status certificate copy in bidder name and GST number

4

Bills of Entry: 5 filed at Chennai customs and 2 filed at Tuticorin customs with OOC copies (last two financial years: 2024-25, 2025-26)

5

Bid submission documents as per GeM price bid format signed with company seal

6

Any other bidder-specific technical/compliance certificates referenced in terms

Frequently Asked Questions

Key insights about TAMIL NADU tender market

What documents are required for CHA services tender in Tamil Nadu 2025?

Bidders must submit CHA licenses for Chennai and Tuticorin, G card certificate, AEO LO status with GST, and BE filings for Chennai (5) and Tuticorin (2) for 2024-25 and 2025-26, plus the signed price bid format with company seal.

How is contract quantity variation handled in NPCIL CHA tender?

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue and subsequently, bidders must accept revised quantities or duration without withdrawal, ensuring service continuity.

What is the minimum eligibility for running Chennai and Tuticorin CHA operations?

Eligibility requires valid CHA licenses for both Chennai and Tuticorin, G card certification for personnel, AEO LO status with GST, and documented BE filings for the two most recent financial years.

What is the EMD amount for the NPCIL CHA tender in Tamil Nadu 2025?

The EMD amount is ₹65,200 to be deposited as per GeM bid requirements, ensuring compliance with payment and submission norms for the Custom House Agent procurement.

What are the key compliance standards for this NPCIL CHA bid?

Bidders must show CHA licenses, G card, AEO LO status, GST registration, and BE history; there are no explicit ISI/ISO standards listed, but regulatory compliance with Indian customs norms is implied.

When should bidding documents be uploaded for the Tamil Nadu CHA tender?

Submit the price bid format signed and sealed on all pages via GeM along with the technical bid; ensure all required documents are uploaded for both CHA and customs compliance.