Indian Army Procurement of Goods Supply Barmer Rajasthan 2026 ISD 25% Option Clause & Sample Approval

Bidders must be TEC-qualified and prepare advance samples within 5 days of award. The contract allows a ±25% quantity adjustment at contracted rates. Submit 5 samples for buyer approval; if approved, bulk supply must match the approved sample. Ensure GST, PAN, and financial docs are ready, and anticipate a sample-based evaluation phase before financial bids.

Key documents include TEC qualification proof, advance sample submission records (5 samples in 5 days), technical bid materials, GST certificate, PAN, and company financial statements. OEM authorizations may be required if applicable. Be prepared to provide supplier capability evidence and past performance in similar goods supply projects.

Delivery is tied to the original delivery order; the option to increase quantity triggers a new delivery period calculated as (increase/original) × original period, with a minimum of 30 days. If extended, the purchaser may adjust the delivery time further while maintaining contract rates.

The purchaser may increase or decrease bid quantity by up to 25% at contracted rates. Delivery timelines may extend accordingly with the calculated formula, subject to a minimum 30 days. This flexibility applies during contract execution and may require adjusted planning by the supplier.

Within 5 days of award, submit 5 advance samples for buyer approval. The buyer will approve or specify corrections within 5 days. If approval is delayed, the delivery period is refixed without LD for the delay. Major deviations may trigger fresh samples or contract termination.

The excerpt does not specify payment terms. Bid submissions should anticipate standard government terms post-sample approval, with milestones linked to quality acceptance and delivery. Confirm exact payment terms and any advance payment or progress payments in the full tender documentation.

Eligibility requires TEC qualification and the ability to supply goods under the specified scope. Demonstrate technical capability to deliver goods meeting contractual requirements, furnish necessary financial documents, and provide past performance or references for similar goods supply projects.

If samples fail to meet contract specifications, the buyer may request fresh samples or terminate the contract after notifying deviations. Bulk production may be halted, and any pre-sample production costs borne by the seller could be non-compensable if samples are rejected.