Indian Army Goods Supply Tender Barmer Rajasthan 2026 - Option Clause, Sample Approval & 25% Quantity Flexibility

Tender Overview

The Indian Army, Department Of Military Affairs, located in Barmer, Rajasthan 344001, invites bids for the supply of goods under a framework that specifies delivery and incremental quantity options. The scope is limited to the supply of goods, with a 25% optional increase in order quantity during contract execution. The procurement emphasizes advance sample approval before bulk manufacturing and requires bidders qualified in TEC to submit samples prior to financial opening. The BOQ lists 6 items, though specific quantities and units are not disclosed. The opportunity targets vendors capable of scalable delivery and strict conformance to contract samples, with delivery timelines anchored to order dates and modified by option exercise. The procurement emphasizes clear cost composition and adherence to contracted rates for any additional quantities. Unique features include the advance sample approval process and a formula-based extension of delivery time, ensuring fair handling of supply fluctuations.

Technical Specifications & Requirements

• Product category: Goods supply (as per scope of supply)
• Advance sample submission: 5 samples required within 5 days of contract award
• Sample approval window: Buyer to respond with approval or modification list within 5 days
• Bulk supply condition: Supply must conform to approved sample; deviations may lead to termination or revised delivery without LD
• Delivery extension mechanism: If option clause exercised, time extension calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days
• TEC qualification: Bidders in TEC must provide a sample before financial opening
• BOQ: 6 items, quantities/units not disclosed in available data

Terms, Conditions & Eligibility

• Scope: Only supply of goods; bidding based on contract specifications framework
• Quantity flexibility: Purchaser may increase/decrease up to 25% of bid quantity at placement and during currency of contract at contracted rates
• Delivery period: Commences from last date of original delivery order; extended time rules apply as described
• Payment terms: Not specified in available data; bidders should verify during bid submission
• Samples: 5 advance samples to be provided by seller; failure to conform may trigger contract termination or modifications
• Pre-award samples: Required for TEC-qualified bidders; non-compliance may affect bid evaluation
• Penalties/LD: Not detailed in provided terms; bidders should seek explicit guidance in the ATC
• Documentation: TEC qualification and sample-related documentation required before financial bid opening