Indian Army Medical Forms & Registers Tender Leh Jammu & Kashmir 2026 - 25% Option Clause, GST Advisory

Tender Overview

Organization: Indian Army (Department of Military Affairs) seeking supply and related services for a wide range of medical forms and registers, including surgical and administrative documents such as Spl Investigation Form, Medical Case Sheet, MRI/CT form, Diet Sheet, Consent Form, various Blood bag labels, and attendance registers. Location: Leh, Jammu & Kashmir 194101. Category/Scope covers 75 listed item types (forms, registers, labels, and related documentation) with presumed bulk procurement and potential flexibility under option clauses. Estimated Value/EMD: not disclosed; contract may feature volume-based adjustments per 25% option clause. This tender emphasizes administrative and clinical record-keeping materials rather than clinical equipment. A distinctive feature is the broad catalog of form types across multiple departments, suggesting centralization of medical administration assets. The tender’s unique aspect includes a structured option to scale quantities during contract execution, affecting delivery planning and pricing discipline.

Technical Specifications & Requirements

• Product scope includes: Spl Investigation Form, Medical Case Sheet, MRI Form, CT Scan Form, Injury Report Form, Intake Output Chart, Diet Sheet, Prescription Form, Consent Form, LRC, Parade State Register, Long Roll Register, Duty JCO/NCO Registers, Attendance Register, Eye Centre forms, USG Pad KUB labels, Blood bag/Donor and Component labels, HIV/HBs/HCV registers, Cross Match/Blood Issue Registers, and related administrative sheets (100-page DO Letters, 200-page Blood Donor Registers, 400-page stock and test registers, etc.).
• Delivery/Execution: Option clause allows quantity fluctuations up to 25% of bid quantity during contract and currency, with delivery time adjustments based on extended periods; minimum extra time 30 days.
• Experience/Compliance: Past project experience required; bidders must show execution of similar category products in the last 3 financial years with either a single order of at least 35% of estimated bid value or two orders of a combined value matching criteria; documents may include client certificates, invoices, or third-party notes.
• GST: Bidders to determine applicable GST; reimbursement aligns with actuals or prevailing rates, subject to quoted GST cap.
• No specific technical standards stated; emphasis on procurement of forms and registers rather than equipment.

Terms, Conditions & Eligibility

• EMD/Financial Standing: Not explicitly stated; bidders must provide undertaking of no liquidation or bankruptcy.
• Delivery Timeline: Based on option clause; last delivery date governs extension periods with proportional time calculation.
• Documentation: Submission of GST details, PAN, experience proofs (contracts, invoices, client certs), financial statements, and OEM authorizations as applicable under terms.
• Payment Terms: GST payable as per actuals; no fixed upfront terms described in available terms; payments governed by contract as extended by purchaser.
• Warranty/Penalties: Not detailed in provided terms; standard government tender penalties may apply per schedule of contract.