GEM

Department Of Posts Signage Board (V3) Tender 2025 – 25% Quantity Variation, EMD ₹130000, Estimated ₹2.63 Cr

Q: What documents are required for signage board tender submission in 2025

Required documents include **GST certificate**, **PAN**, **experience certificates**, **financial statements**, **EMD payment proof**, **technical bid** showing sample/drawings compliance, **OEM authorizations** if applicable, and any prior signage project references requested by the buyer.

Q: What are the sampling requirements for the Department Of Posts tender

Successful bidders must submit **10 advance samples** within **5 days** of award. The buyer will approve or request modifications within **5 days**; if delayed by the buyer, the delivery period is adjusted without LD for the delay attributable to sample approval.

Q: What is the EMD amount for the signage procurement 2025

The EMD is **₹130,000**. Ensure payment via online or suitable method accepted by the buyer. The EMD safeguards bid validity and demonstrates financial credibility for signaling ability to meet design approvals and potential bulk supply.

Q: What drawings are required before bulk manufacture for the posts signage

Detailed Design Drawings must be submitted within **5 days** of award. The buyer will approve or provide a list of modifications within **5 days**; bulk manufacturing can proceed only after final approval to avoid nonconformity.

Bid Publish Date

28-Nov-2025, 1:03 pm

Bid End Date

12-Dec-2025, 1:00 pm

EMD

₹1,30,000

Value

₹26,25,000

Location

WEST CHAMPARAN , BIHAR

Progress

Issue28-Nov-2025, 1:03 pm

AwardPending

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Quantity

1500

Bid Type

Two Packet Bid

Tender Overview

The procurement scope targets the Department Of Posts for Signage Board (V3) under a government tender in 2025. The project is valued at ₹2,625,000 with an EMD of ₹130,000. The contract contemplates a controlled quantity variation up to 25%, executed at the contracted rates, with delivery aligned to revised periods. A two-step post-award process requires 10 advance samples within 5 days and detailed design drawings for buyer approval within 5 days of award. The tender emphasizes compliance with approved sample iterations and staged design approvals to prevent bulk manufacture prior to acceptance. The absence of BOQ items implies a design-to-order approach with strict adherence to buyer-specified modifications and timelines.

Technical Specifications & Requirements

Product/service: Signage Board (V3) for Department of Posts projects.
No formal BOQ items provided; focus on design approval, samples, and drawings.
Key processes: advance sample submission (10 units) within 5 days, approval/final list of modifications within 5 days of sample submission.
Deliverables must reflect buyer-approved designs; any major deviations trigger potential contract termination.
Post-approval manufacture must adhere to the final approved design, with LD implications for delays caused by seller.
Technical compliance relies on buyer-determined specifications and drawings rather than a published BOM.

Terms, Conditions & Eligibility

EMD: ₹130,000 (payment terms not explicitly stated here; verify tender portal instructions).
Quantity variation: up to 25% additional quantity during contract execution at original rates.
Delivery period: aligned to last date of original delivery order; extended time calculated from original quantity and delivery period, with minimum 30 days.
Samples & drawings: advance sample approval and detailed design drawings required before bulk manufacturing.
Penalties or LD: applicable for deviations or delays as per buyer’s discretion; contract may be terminated for major deviations.

Key Specifications

Signage Board (V3) – product category indicated by tender
Estimated value: ₹2,625,000; EMD: ₹130,000
Option clause: quantity may increase up to 25% during contract at contracted rates
Advance sample: 10 units to be submitted within 5 days of award
Detailed design drawings to be approved within 5 days of award
Delivery schedule determined by last date of original delivery order; additional time formula based on quantity
No published BOQ; emphasis on buyer-approved design and modifications

Terms & Conditions

EMD amount and 25% quantity variation with contracted rates
Advance sample submission and design drawing approvals within 5 days
Delivery period aligned to original delivery order with extension rules

Important Clauses

Payment Terms

EMD of ₹130,000 required; terms beyond EMD not specified here, confirm on portal.

Delivery Schedule

Delivery begins after final approval; calculated extension rules apply with minimum 30 days if needed.

Penalties/Liquidated Damages

LD may apply for nonconformance with approved samples or delays; contract termination possible for major deviations.

Bidder Eligibility

Registered bidder with GST and PAN
Experience in signage or related fabrication projects (if specified)
Ability to submit advance samples within 5 days and prepare detailed drawings within 5 days