Indian Army Department Of Military Affairs Goods Supply Tender 2026 - Automotive Assemblies & Related Parts (EMD ₹20,000)

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for the supply of various mechanical goods, including muffler, shaft assembly, holder assembly, rear shock absorber, solenoid valve, steering joint, and fuel gauge assemblies. The contract scope specifies the sale of goods (not services) with an EMD of ₹20,000 and a 10-item bill of quantities that currently lists items as N/A. The inspection framework requires a Post Receipt Inspection at Station Board of Officers; pre-dispatch inspection is not mandated. An advance sample must be submitted within 10 days of award for buyer approval, with a 7-day turnaround for modification notices. If the buyer delays approval, the delivery period may be adjusted without LD. The contract emphasizes sample conformity and may call for fresh samples if deviations are found. Hard copies of EMD-related documents must be delivered within 5 days of bid end/date opening. Samples, once approved, guide bulk supply and ensure adherence to contract specifications. This tender prioritizes compliance with the buyer’s approval process and strict conformity to approved samples for bulk production.

Technical Specifications & Requirements

• Items covered include: muffler components, shaft assembly, holder assembly rectifier, clutch assembly, rear shock absorber, solenoid valve, steering joint, fuel level gauge, air intake seal case, and ABSORBER rear shock assembly.
• Inspection regime: Post-receipt inspection at consignee site; no pre-dispatch inspection unless ATC specifies otherwise.
• Advance sample: Submit within 10 days of award; buyer to approve or list modifications within 7 days; bulk supply aligned to approved sample.
• Quality/acceptance: If major deviations found, buyer may require new samples or terminate; samples for testing supplied free of cost by contractor.
• EMD/PBG: EMD can be submitted as Fixed Deposit Receipt (FDR) in the name of THE COMMANDANT 11 FOD; PBG allowed per GeM GTC; hardcopy delivery within 5 days.
• Delivery scope: Scope of supply limited to goods; payment and delivery terms will be clarified in contract.

Terms, Conditions & Eligibility

• EMD: ₹20,000 (via FDR acceptable); submission via online bid with FDR endorsement; hardcopy to be delivered within 5 days.
• Payment terms: Not explicitly stated in the data; contract allows for advance sample and bulk supply contingent on approved samples.
• Delivery: Delivery timeline not specified; any delay due to buyer sample approval may shift the delivery schedule without LD.
• Documents: GST registration, PAN, experience certificates, financial statements, EMD documents, OEM authorizations (if applicable), and technical bid documents as per ATC.
• Inspection: Post-receipt inspection at Station Board of Officer; pre-dispatch inspection only if ATC calls for it.
• Performance security: FDR-based security permitted; PBG also allowed under GeM GTC.
• Penalties: Termination permitted for non-conforming samples; major deviations trigger corrective action or contract termination.
• Samples: Advance sample process mandatory; ensure cost terms cover sample creation and testing; no LD for delays caused by buyer in approval.
• Other clauses: All supply must meet contract specifications; failure to conform can lead to rejection and contract termination.