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Indian Army Music & Audio Equipment Tender Department of Military Affairs 2026 - 16 Item Instrument Suite including Roland/JBL, EMD ₹16,000, Est. ₹8,00,000

Bid Publish Date

18-Jun-2026, 10:15 pm

Bid End Date

09-Jul-2026, 8:00 pm

EMD

₹16,000

Value

₹8,00,000

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Progress

Issue18-Jun-2026, 10:15 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

24

Category

Roland Keyboard

Bid Type

Two Packet Bid

Categories 14

FENDER PULLING MACHINE BOX AUDIO VISUAL INSTRUMENT REVOLVING CHAIR SPEAKER BACKHOE AMMONIA ALUM PURE MUSICAL INSTRUMENTS AND PARTS CABLE STRING INSTRUMENTS BARREL CABLE REELS COILED CABLE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a diverse music and audio equipment package comprising Roland Keyboard, Smart Guitar, Fender Player Strat/Tele style Electric Guitar, Kadence Acoustic Guitar, Drums, JBL Speaker, Tabla (14 cm), Bayan (22 cm), Dholak, Live Track Digital Mixer, Studio Singing Mic, Beat Box, Mouth Organ, Flute, Stands & Cables, Drum Sticks, and related accessories. Estimated value is ₹8,00,000 with an EMD of ₹16,000. The BoQ lists 16 items but details are not specified; a vendor sample of items is required. The Purchaser reserves a 25% quantity variation during contract and extended delivery windows. Delivery terms align with contract execution after bid award, subject to option clauses.

This tender targets suppliers capable of providing multi-brand, compatible audio and musical equipment with serviceable warranties and timely delivery to Indian Army premises. Unique aspects include an emphasis on a mixed instrument/sound system bundle and requirement for vendor samples of items.

Technical Specifications & Requirements

  • No explicit technical specifications are provided in the tender text; however, critical context includes a broad catalog of instruments and audio gear across 16 items, with an estimated contract value of ₹8,00,000 and EMD ₹16,000.
  • Key process requirements include: sample of items by vendors, PAN/GST/Cancelled Cheque documentation, EFT mandate, and End User Certificate in the buyer’s format.
  • The ATC clause requires compliance with the option to increase/decrease quantity up to 25%, with proportional delivery time calculations and a minimum 30-day extension rule.
  • The tender integrates a broad product category with no explicit brand constraints beyond the listed items; vendors should prepare for a mixed-instrument delivery.

Terms, Conditions & Eligibility

  • EMD: ₹16,000; payment terms and schedule to be as per contract.
  • Delivery: Delivery window governed by the option clause; extended delivery time uses formula: (Increase quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Documents required with bid: PAN card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank, and End User Certificate in buyer’s format.
  • Additional requirement: Sample of items by vendors; bidder must align with Terms and ATC clauses; no tender ID reference required here.

Key Specifications

  • Total items: 16 with listed product categories including Roland Keyboard, JBL Speaker, Dholak, Tabla, Drum Sticks, and related accessories

  • EMD: ₹16,000

  • Estimated contract value: ₹8,00,000

  • Delivery: governed by 25% quantity variation and minimum 30-day extension if exercised

  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate, End User Certificate, vendor sample items

Terms & Conditions

  • Option clause allows ±25% quantity variation at contract and during currency

  • Vendor must submit PAN, GSTIN, cancelled cheque, EFT mandate, and End User Certificate

  • Sample items must be provided by vendors when submitting bid

Important Clauses

Payment Terms

Payment terms follow contract; no specific schedule provided in text

Delivery Schedule

Delivery window linked to option clause; additional time calculated as (Increase quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly specified in the provided tender data

Bidder Eligibility

  • Registered bidder with GSTIN and PAN

  • Experience in supplying musical instruments or audio equipment (implied by item mix)

  • Ability to provide vendor-sample items and End User Certificate in buyer format

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Roland Keyboard , Smart Guitar , Fender Player Land 3 Electric Guitar , Kadence Acoustic Guitar , Drums , Wooden One Stand Triple Congo , Roland SPD 30 Octapad , JBL Speaker , Tabla 14 CM Bayan 22 CM , Dholak , Live Track Digital Mixer , Studio Singing Mic , Beat Box , Mouth Organ , Flute , Misc Items Stand Cable Drum Stick Revolving Chair

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9446845.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 16 Items Sign in for GEM prices

#1

Roland Keyboard

Roland Keyboard

1 nos Delivery: 15 days
#2

Smart Guitar

Smart Guitar

1 nos Delivery: 15 days
#3

Fender Player Land 3 Electric Guitar

Fender Player Land 3 Electric Guitar

1 nos Delivery: 15 days
#4

Kadence Acoustic Guitar

Kadence Acoustic Guitar

1 nos Delivery: 15 days
#5

Drums

Drums

1 nos Delivery: 15 days
#6

Wooden One Stand Triple Congo

Wooden One Stand Triple Congo

1 nos Delivery: 15 days
#7

Roland SPD 30 Octapad

Roland SPD 30 Octapad

1 nos Delivery: 15 days
#8

JBL Speaker

JBL Speaker

1 nos Delivery: 15 days
#9

Tabla 14 CM Bayan 22 CM

Tabla 14 CM Bayan 22 CM

1 nos Delivery: 15 days
#10

Dholak

Dholak

1 nos Delivery: 15 days
#11

Live Track Digital Mixer

Live Track Digital Mixer

1 nos Delivery: 15 days
#12

Studio Singing Mic

Studio Singing Mic

1 nos Delivery: 15 days
#13

Beat Box

Beat Box

1 nos Delivery: 15 days
#14

Mouth Organ

Mouth Organ

5 nos Delivery: 15 days
#15

Flute

Flute

5 nos Delivery: 15 days
#16

Misc Items Stand Cable Drum Stick Revolving Chair

Misc Items Stand Cable Drum Stick Revolving Chair

1 nos Delivery: 15 days

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Required Documents

1

PAN card

2

GSTIN

3

Cancelled cheque

4

EFT Mandate certified by Bank

5

End User Certificate (in Buyer’s standard format)

6

Sample of items by vendors

7

Technical bid documents

8

OEM authorizations (if applicable)

Frequently Asked Questions

How to bid for Indian Army music equipment tender in 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT Mandate certified by bank, and an End User Certificate in the buyer’s format. Include a sample of items from the 16-item BOQ and ensure EMD of ₹16,000 is paid to qualify for technical bid evaluation.

What documents are required for Army music gear bid 2026

Required documents include PAN card, GSTIN, cancelled cheque, EFT Mandate, End User Certificate in the purchaser format, and vendor sample items. Technical bid documents and OEM authorizations may be requested later; ensure all are valid and aligned with terms.

Which items are covered under the Indian Army music tender 2026

The tender covers 16 instrument and audio equipment items, including Roland Keyboard, Smart Guitar, Fender/AK style Electric Guitar, Kadence Acoustic Guitar, Drums, JBL Speaker, Tabla, Bayan, Dholak, Live Track Digital Mixer, Studio Mic, Beat Box, Mouth Organ, Flute, and related stands/cables.

What are the delivery terms for Army music equipment bid 2026

Delivery is governed by the option clause allowing ±25% quantity changes during contract and currency. The extension time is calculated as (Increase quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. Timely delivery is a contractual obligation.

What is the EMD amount for the Army music procurement 2026

The EMD for this procurement is ₹16,000. It should accompany the bid as per standard banking/payment methods; ensure it aligns with the specified tender ATC terms. Failure to provide EMD may render the bid non-responsive.

What standards or certifications are required for Army music gear

While explicit technical standards are not listed, bidders should provide vendor sample items and End User Certificate; ensure instruments and audio gear meet general quality norms and supplier compliance with contract terms. OEM authorizations may be necessary for brand-specific items.

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