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Real Estate Regulatory Authority Madhya Pradesh Octagonal Pole & LED Luminaire Tender Neemeuch MP IS 10322 BIS 2026

Bid Publish Date

05-Jun-2026, 9:18 am

Bid End Date

26-Jun-2026, 5:00 pm

EMD

₹52,000

Location

NEEMUCH , MADHYA PRADESH
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Progress

Issue05-Jun-2026, 9:18 am
AwardPending
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Quantity

140

Category

Octagonal Pole (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM turnover criteria and escalation matrix for service support
  • • Technical certifications: IS 10322 compliance, BIS Scheme II, NABL/ILAC type tests for wind load and winch mechanism
  • • Special clauses: option to increase/decrease quantity by up to 25% during contract; extended delivery time formula
  • • Critical eligibility: minimum 3 years turnover in last 3 financial years; OEM turnover criteria for primary product
  • • Warranty/AMC: 1-year warranty; service support terms via dedicated toll-free number
  • • Delivery & installation: octagonal pole installation with base plate, brackets, and ISI-marked cables; add-ons like aviation obstruction lights

Categories 5

DISCRETE COMPONENTS LED LIGHT LIGHT AND BULBS LED LUMINARIES LED STREET LIGHT

Tender Overview

The procuring entity is the Real Estate Regulatory Authority Madhya Pradesh, inviting bids for an Octagonal Pole (V2) with LED luminaire for road and street lighting conforming to IS 10322 (Part 5/Section 3) under BIS Scheme II. Estimated value not disclosed; EMD ₹52,000. Location is Neemuch, Madhya Pradesh 458110. Scope includes pole construction, base plate, brackets, ISI marked cable connections, junction boxes, and add-ons like lightning finials and aviation obstruction lights. Unique requirements include type test reports for pole construction, wind load tests, and winch mechanism from a Central Govt. lab or NABL/ILAC accredited lab. Optional quantities up to 25% expansion at contracted rates per delivery term.

Technical Specifications & Requirements

  • Pole category: Octagonal pole construction; material and sheet thickness to be specified; base plate material and bolt size to be defined.
  • Add-on items: Galvanized lightning finial; aviation obstruction lights with vertical stand; carriage assembly with interconnections; ISI marked cables from top junction box to luminaires; bottom pole cables to junction box; terminal box with circuit breakers.
  • Certifications: Type test reports for pole construction and wind load, winch mechanism; from Central Govt., NABL ILAC accredited labs.
  • Performance: System wattage and LED luminaire system efficacy in lumen/watt to be provided.
  • Warranty/On-site: On-site warranty duration unspecified in tender; delivery and maintenance terms to be confirmed.

Terms, Conditions & Eligibility

  • EMD: ₹52,000.
  • Turnover criteria: Minimum average annual turnover for last 3 years as per bid document; documentation via audited balance sheets or CA certificate.
  • OEM turnover: OEM of offered product must meet turnover criterion; if multiple bids, OEM with highest bid value must comply.
  • Service & Support: Dedicated toll-free number and escalation matrix required.
  • Warranty: 1-year warranty for supplied products stipulated in terms.

Key Specifications

  • Category: OCTAGONAL POLE CONSTRUCTION

  • Standards: IS 10322 (Part 5/Section 3); BIS Scheme II

  • EMD: ₹52,000

  • Add-ons: galvanised lightning finial, aviation obstruction lights (top), junction box with carriage assembly

  • Cables: ISI marked cables from top junction box to luminaires and base to top junction box

  • Certifications: type test reports for pole construction and wind load from NABL/ILAC accredited labs

  • Performance: system wattage and LED luminaire efficacy to be specified

Terms & Conditions

  • Quantity fluctuation allowed up to 25% during contract at contracted rates

  • 3-year turnover criterion with documentary evidence required

  • OEM turnover criterion applies; highest bid value OEM must meet turnover

  • Dedicated service support contact details and escalation matrix mandatory

  • Warranty set at 1 year; on-site warranty duration to be confirmed

Important Clauses

Payment Terms

No explicit payment terms provided; typical govt tender practice requires milestone payments post-delivery and acceptance; bidders should seek clarity on payment schedule with the procuring agency

Delivery Schedule

Option clause allows quantity variation up to 25%; delivery period may extend proportionally with a minimum of 30 days

Penalties/Liquidated Damages

Not explicitly stated; bidders should confirm LD terms and performance bonds during bid submission

Bidder Eligibility

  • Minimum average annual turnover in last 3 years as specified in bid

  • OEM turnover compliance for primary product

  • Dedicated service support channel (toll-free number) and escalation matrix

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Octagonal Pole (V2) (Q3) , LED Luminaire For Road And Street Lights Conforming To IS 10322 (Part 5/Section 3) (V3) (Under BIS Scheme - II) (Q2)

Authority Records

URBAN DEVELOPMENT AND ENVIRONMENT DEPARTMENT

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Documents 5

GeM-Bidding-9424140.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Height of Octagonal pole (in Meters) 9
GENERIC Type of bracket for suitable fitment of luminaire on the Octagonal pole Single Arm
GENERIC Each bracket length (in mm) 1000
GENERIC On site warranty (in Months) 12
OCTAGONAL POLE CONSTRUCTION Material of Octagonal pole Grade ISH430LA as per IS:5986:2017 latest
OCTAGONAL POLE CONSTRUCTION Octagonal pole sheet thickness (in mm) 3
BASE PLATE Base plate material Grade: E250, Quality:BR (as per IS:2062:2011 latest)
BASE PLATE Bolt size M24x750
ADD ON ITEMS Galvanized lightning finial for each pole (in Nos) Without Lightning Finial
ADD ON ITEMS Aviation obstruction lights on top of each pole with vertical stand and with LED/GLS (in Nos) Without Aviation Light
ADD ON ITEMS Junction box on the Carriage Assembly as required, from which the interconnections for the designed number of the light fixtures on the carriages No
ADD ON ITEMS Material of Junction Box Without Junction Box
ADD ON ITEMS Cable (ISI Marked Cable) connections from the top junction box to the individual luminaries of each pole Without Cable Connection
ADD ON ITEMS Cable (ISI Marked Cable) connections from the Bottom of the pole i.e. from pole's door opening (Base compartment) to top junction box of each pole Without Cable Connection
ADD ON ITEMS Terminal Box with Circuit breakers and backlite sheet for cable termination at door opening (Base compartment) for each pole Without MCBs
ADD ON ITEMS No.of MCB per Junction Box (in Nos.) Without MCBs
ADD ON ITEMS Suitable winch mechanism (raising and lowering mechanism) according to pole height and according to no.of LED luminaires with necessary interlocking , wires and ropes for maintenance Without Winch Mechanism
CERTIFICATIONS Availability of type test reports for the entire system including for Pole construction , wind load (velocity) tests, Winch Mechanism, from Central Govt., Lab/NABL. ILAC accredited lab to prove conformity of the specification Yes

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate showing turnover for last 3 years

4

OEM authorization letter (if bidding on behalf of OEM)

5

Experience certificates for similar projects (pole/lighting installations)

6

Type test reports for pole construction and wind load (Central Govt./NABL/ILAC labs)

7

Proof of tender-specific EMD submission (₹52,000)

8

Technical bid documents detailing IS 10322 compliance and BIS Scheme II conformity

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid on the Neemuch octagonal pole tender in MP 2026?

Bidders must submit GST, PAN, 3-year turnover proofs, and OEM authorizations, plus type test reports for pole construction and wind load from NABL/ILAC labs. Include ₹52,000 EMD and detailed IS 10322 compliance data. Ensure BIS Scheme II conformity and provide service support details.

What documents are required for octagonal pole and LED luminaire bid in Neemuch?

Submit GST certificate, PAN, audited financials or CA certificate showing turnover, experience certificates for similar projects, OEM authorization, type test reports (pole, wind load), NABL/ILAC lab proof, EMD receipt, and technical bid detailing IS 10322 compliance and cable specifications.

What are the critical technical standards for this lighting tender in MP?

Must conform to IS 10322 (Part 5/Section 3) and BIS Scheme II; requires type test reports for pole construction, wind load, and winch mechanism from NABL/ILAC accredited labs; ISI marked cables and compliant junction boxes are mandatory.

When is the EMD amount and its submission method for MP tender?

EMD is ₹52,000; submit via demand draft or online payment as specified in tender terms, with proper bidder details and receipt attached to the technical bid package.

What is the warranty requirement for the pole and luminaire system?

Tender specifies a 1-year warranty for supplied products; on-site warranty duration is not explicitly stated and bidders should confirm post-award; ensure service support arrangements and escalation matrix are provided.

What is the option clause for quantity variation in the contract?

Purchaser may increase/decrease quantity up to 25% of bid quantity at contract rates; delivery time scales with quantity change and minimum 30 days, calculated as (increased quantity/original quantity) × original delivery period.

Which labs are acceptable for type test reports for BIS II compliance?

Reports must be from Central Govt. labs or NABL/ILAC accredited labs; ensure pole construction and wind load tests are covered, with authoring bodies clearly indicated for bidder verification.

What are the add-on items included with the pole procurement?

Add-ons include galvanized lightning finial, aviation obstruction lights, carriage assembly with junction box, ISI marked cables between components, base-mounted terminal box with circuit breakers, and winch mechanism for maintenance.

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