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Indian Army Replacement Hardware Tender Jabalpur Madhya Pradesh 2026 - RAM/SMPS/HDD/UPS & Laser Printer PCBs

Bid Publish Date

05-Jan-2026, 8:01 pm

Bid End Date

20-Jan-2026, 8:00 pm

Location

JABALPUR , MADHYA PRADESH

Progress

Issue05-Jan-2026, 8:01 pm
AwardPending
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Quantity

107

Category

Replacement RAM 4GB DDR 3 of Desktop HP

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Original Equipment Manufacturer authorization required for installation services
  • • 1-year OEM warranty with 15-day defect rectification deadline
  • • 0.5% weekly penalty for delays, capped at 10% of total contract value
  • • Non-return of faulty disks under the Security Policy
  • • Mandatory vendor code creation documents: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Scope includes Supply, Installation, Testing and Commissioning of 9 hardware items
  • • Non-disclosure declaration required on bidder letterhead
  • • Delivery/installation to be executed by OEM-certified resources or OEM-authorized resellers

Categories 9

BATTERY CENTRAL PROCESSING UNIT POWER UPS ATM MACHINE SMPS AC AND DC POWER SUPPLY GLUCOMETER

Tender Overview

Indian Army invites bids for the replacement and upgrade of multiple desktop and peripheral components located in JABALPUR, MADHYA PRADESH 482001. Procured items include RAM upgrades (4GB DDR3), HP 6 PIN SMPS, HDD 500GB (DESKTOP HP/ACER), processor upgrades, SSD 256GB (DELL), laser printer logic card, UPS batteries (12V 7AH and 12V 4.5Ah), and a PCB for a SPLICER MACHINE. Scope covers Supply, Installation, Testing and Commissioning (STC) with a unified bid price. The project emphasizes OEM-certified installation, warranty, and timely service.

Key differentiators include mandatory OEM/authorized reseller involvement, non-return of faulty disks per security policy, and a 15-day defect rectification window during the warranty with a 0.5% weekly penalty capped at 10% of total contract value. The bidder must provide company and financial standing assurances and complete vendor code creation documentation.

Technical Specifications & Requirements

  • Scope: 9 total items including RAM, SMPS, HDD, processor, SSD upgrade, printer logic card, UPS batteries, and SPLICER PCB.
  • Delivery/Install: Supply, Installation, Testing, and Commissioning included in bid price.
  • Warranty: 1-year OEM warranty from final acceptance/installation.
  • Service Window: Rectification within 15 days; penalties accrue weekly (0.5% of unit price) until remedy; total penalties capped at 10% of contract value.
  • Policy: Faulty disks not returned per security policy; non-disclosure and OEM authorization required.
  • Qualification: OEM-certified or OEM-authorized resellers must perform installation.

Terms, Conditions & Eligibility

  • EMD/Financial: Not disclosed; bidder must demonstrate sound financial standing and not be in liquidation or bankruptcy.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if applicable; non-disclosure and vendor code creation documents.
  • Warranty/Service: 1-year warranty with 15-day service window; penalties apply for delays; PBG impact for sustained non-compliance.
  • Delivery: Installation and commissioning to be carried out by OEM-certified personnel.
  • Security/Policy: Hard disk return policy as per organization rules; ensure data and asset protection during service.

Key Specifications

  • RAM replacement: 4GB DDR3

  • Desktop HP: HP 6 PIN SMPS replacement

  • HDD replacement: 500GB (DESKTOP HP/ACER)

  • Processor upgrade for HLBS desktop

  • SSD upgrade: 256GB for DELL desktop

  • Printer: Logic Card replacement for LaserJet

  • UPS batteries: 12V 7Ah (BPE and Luminous) and 12V 4.5Ah (MG Power 600VA)

  • SPLICER machine: PCB replacement

  • Warranty: 1 year from final acceptance/installation

Terms & Conditions

  • OEM-certified installation required

  • 15-day defect rectification window with penalties

  • Non-return policy for faulty disks per security policy

  • Mandatory vendor code creation and disclosures

  • 9-item scope including STC of all hardware

Important Clauses

Payment Terms

Not disclosed in tender data; typically advance/milestone terms to be confirmed with vendor code creation and official contract

Delivery Schedule

Installations to be completed within defined project timeline post order; exact dates not specified

Penalties/Liquidated Damages

0.5% of unit price per week for delay, up to 10% of total contract value; potential service from alternate sources with cost recovery from PBG

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy proceedings

  • OEM or OEM-authorized reseller must perform installation

  • Demonstrated financial standing and ability to sustain warranty commitments

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GEM

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Replacement RAM 4GB DDR 3 of Desktop HP Desktop Computer HP 3 nos gso2prod_gem@2017 30
2 Replacement of HP 6 PIN SMPS of Desktop HP Desktop Computer HP 1 nos gso2prod_gem@2017 30
3 Replacement of HDD 500GB of Desktop ACER Desktop Computer ACER 1 nos gso2prod_gem@2017 30
4 Replacement of Processor of Desktop HLBS Desktop Computer HLBS 2 nos gso2prod_gem@2017 30
5 Upgradation of SSD 256 GB of Desktop DELL Desktop Computer DELL 43 nos gso2prod_gem@2017 30
6 Replacement of Logic Card of Laser Jet Printer Laser Jet Printer 1 nos gso2prod_gem@2017 30
7 Replacement of UPS Battery 12 V 7 AH of UPS BPE and Luminous UPS 1 KVA BPE and Luminous 19 nos gso2prod_gem@2017 30
8 Replacement of UPS Battery 12 V 4 point 5 AH of UPS 600 VA MG Power UPS 600 VA MG Power 36 nos gso2prod_gem@2017 30
9 Replacement of PCB of SPLICER MACHINE SPLICER MACHINE 1 nos gso2prod_gem@2017 30

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Historical Data

Required Documents

1

PAN Card

2

GSTIN

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

OEM Authorization/Certificate (if using Authorized Distributor)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

What documents are required for the Jabalpur hardware tender entry?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; OEM authorization if using an authorized distributor; plus a non-disclosure certificate and vendor code creation documents to participate.

How is warranty handled for the 1-year OEM products in this procurement?

Warranty starts from final acceptance or completion of installation; OEM warranty certificates must be provided. Any defects must be rectified within 15 days, with penalties of 0.5% per week up to a maximum of 10% of contract value.

What installation requirements are specified for OEM-certified personnel?

Installation, testing, and commissioning must be carried out by OEM-certified resources or OEM-authorized resellers; non-compliance may affect warranty validity and service quality.

What is the scope of supply for the 9 items in this tender?

Scope covers Supply, Installation, Testing and Commissioning of RAM, SMPS, HDD, processor, SSD, printer logic card, UPS batteries, and PCB for a SPLICER machine; all cost components included in bid price.

What happens if a faulty disk is not returned under policy?

Per security policy, faulty disks will not be returned; replacement or credit implications will be handled within warranty and contractual terms, with penalties for noncompliance.

What are the penalties for delayed service after defect notification?

Defect rectification must occur within 15 days; delays incur 0.5% of unit price per week, cumulatively limited to 10% of total contract value, after which alternate service may be used.

Who can perform the installation and who must hold OEM authorization?

Only OEM-certified personnel or OEM-authorized resellers may perform installation; ensure the vendor has explicit OEM authorization to avoid warranty voidance.

How to ensure compliance with security and non-disclosure requirements?

Submit a signed Non-Disclosure Declaration on bidder letterhead and comply with security policy provisions; disclosure of contract details is prohibited during and after the contract term.

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