GEM

Maharashtra State Police 800 MHz APCO P25 Walkie Talkie Tender Mumbai 2025

Bid Publish Date

31-Oct-2025, 5:16 pm

Bid End Date

28-Nov-2025, 6:00 pm

Bid Opening Date

21-Nov-2025, 6:30 pm

EMD

₹6,95,000

Latest Corrigendum Available

Progress

Issue31-Oct-2025, 5:16 pm
Corrigendum21-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

370

Bid Type

Two Packet Bid

Categories 1

Tender Overview

Maharashtra State Police, under the Home Department Maharashtra, seeks procurement of 800 MHz. Digital APCO P 25 Phase II Trunking Walkie Talkie systems for operation in Mumbai, Maharashtra 400002. The tender includes an EMD of ₹6,95,000 and requires bidders to provide a current data sheet, GST compliance, and OEM authorizations. The contract contemplates quantity flex under option clauses up to 25% both at award and during the currency, with delivery timelines calculated from the last delivery order date. A focus on non-obsolete, long-market-life equipment (minimum 6 years residual life) is emphasized, with end-user certificate provisions and malicious code verification. This opportunity is uniquely positioned for vendors with prior government-grade radio communication deployments, and a rigorous data sheet match will be enforced.

Technical Specifications & Requirements

  • Product category: Digital APCO P 25 Phase II trunking walkie talkies for public safety use
  • Platform: 800 MHz band, Phase II trunking; security-compliant handheld radios
  • Documentation: Upload Data Sheet; ensure OEM authorizations and End User Certificate alignment
  • Compliance: Keep as-noted in terms; product must be not end-of-life with at least 6 years residual market life per OEM
  • Experience: Supplier or OEM must have prior government sector deployments; 3 years minimum in related products
  • Quality/Certification: Include certificates for security features and malware-free hardware/firmware verification; Malicious Code Certificate required
  • Delivery: Delivery schedule linked to original delivery period with option-based adjustments

Terms, Conditions & Eligibility

  • EMD: ₹6,95,000 as security deposit
  • Experience criteria: Minimum 3 years supplying similar Category Products to Central/State Govt or PSUs
  • Delivery terms: Option to extend delivery with proportional time; minimum 30 days extension
  • GST: Bidder bears GST impact; reimbursement as actuals or applicable rate, whichever is lower
  • Data Sheet: Mandatory; bid may be rejected for mismatches
  • End User Certificate: Provide in buyer’s format if requested
  • Malicious Code Certificate: Confirm hardware/software is free of embedded malware

Key Specifications

  • Product: 800 MHz Digital APCO P25 Phase II trunking walkie talkie

  • EMD/Contract: ₹6,95,000; 25% quantity option; delivery period linked to original delivery schedule

  • Experience: 3 years in supplying similar govt category products; OEM/Reseller support

  • Lifespan: Equipment not end-of-life; minimum 6 years residual market life

  • Security: Malicious Code Certificate; data sheet matching with bid

  • Documentation: OEM authorizations, End User Certificate, GST compliance

Terms & Conditions

  • EMD of ₹6,95,000; security deposit required

  • Option clause allows ±25% quantity adjustment during contract

  • 3 years govt/PSU supply experience required

  • Data Sheet alignment and End User Certificate mandatory

  • GST payable by bidder; reimbursement as actuals or lower rate

  • Malicious Code Certificate to prove malware-free hardware/software

Important Clauses

Payment Terms

GST handling by bidder; payment as per actuals or lower applicable rate

Delivery Schedule

Delivery period tied to last delivery order date; option-based extension with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; ensure compliance with delivery timelines and data sheet matching to avoid rejection

Bidder Eligibility

  • 3+ years experience in supplying similar govt category communications equipment

  • Not under liquidation or bankruptcy; no receivership

  • Regular supplier to Central/State Govt or PSU with relevant contracts

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

2 Updates
#1

Update

21-Nov-2025

Extended Deadline

28-Nov-2025, 6:00 pm

Opening Date

28-Nov-2025, 6:30 pm

#2

Update

14-Nov-2025

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the APCO P25 walkie talkie tender in Mumbai?

Bidders should submit the Data Sheet, OEM authorizations, End User Certificate, GST registration, PAN, and EMD ₹6,95,000. Ensure product is not end-of-life with 6+ years residual life and meet 800 MHz Phase II trunking requirements. Follow option clause delivery terms and provide 3+ years govt procurement experience.

What documents are required for Maharashtra police radio tender in 2025?

Required documents include Data Sheet, OEM authorization, End User Certificate, GST certificate, PAN, financial statements, and proof of 3+ years govt supply experience. EMD ₹6,95,000 must be submitted via designated mode; ensure data-sheet alignment with bid parameters.

What are the technical specifications for APCO P25 walkie talkies?

The tender specifies 800 MHz band Phase II trunking radios for public safety; ensure devices are not obsolete with at least 6 years residual market life; malware-free hardware/firmware verification is required via Malicious Code Certificate.

When is the delivery deadline under the option clause for quantity changes?

Delivery timing follows the last date of the original delivery order; additional 25% quantity may extend the period using the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What are the EMD and payment terms for this procurement?

EMD is ₹6,95,000. GST is borne by bidders with reimbursement as actuals or lower applicable rate. Payment terms align with contract and delivery milestones; data sheet conformity is critical to avoid rejection.

What constitutes eligibility for Maharashtra police radio equipment supply?

Demonstrate 3+ years of govt procurement experience, regular govt/PSU supply history, non-liquidation status, and ability to provide OEM authorizations; ensure data sheet matches product specifications and malware-free certification.

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