Western Coalfields Limited Replacement of undercarriage for BE1000 Hydraulic Excavator Nagpur Maharashtra 2025
Western Coalfields Limited
NAGPUR, MAHARASHTRA
Posted:
13 November 2025
Closed:
24 November 2025
GEM
GEM
Western Coalfields Limited undercarriage assembly replacement for BE300 hydraulic excavator Yavatmal Maharashtra 2026
Bid Publish Date
22-Jun-2026, 6:58 pm
Bid End Date
02-Jul-2026, 7:00 pm
Value
₹65,573
Location
Progress
Issue22-Jun-2026, 6:58 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
11
Tender Overview
Western Coalfields Limited invites bids for the replacement/fitment of undercarriage assembly on BEML make BE300 Hydraulic Excavator located in Yavatmal, Maharashtra. The approximate project value is ₹65,573.00 with no EMD amount specified. The scope covers mechanical replacement work on a BE300 excavator used in coal mining operations. A key differentiator is the inclusion of a 50% variation clause for contract quantity or duration at issue and post-award, impacting scope and pricing. This tender presents a targeted, equipment-specific maintenance/repair opportunity within the mining sector.
Technical Specifications & Requirements
- Equipment type: BE300 Hydraulic Excavator by BEML
- Work scope: Replacement/fitment of undercarriage assembly (no BOQ items listed)
- Estimated value: ₹65,573.00
- Location: Yavatmal, Maharashtra (445001)
- Standards/standards status: Not specified in data; bidders should verify OEM service requirements and workshop capabilities
- Variation clause: 50% increase/decrease in contract quantity or duration allowed at contract issuance and within the contract period
- Delivery/installation context: On-site equipment maintenance for a BE300 excavator in a coal mining setting; no explicit delivery timeline provided
- Experience expectations: Not explicitly stated; bidders should demonstrate capability for BE300 undercarriage work and BEML OEM standards
Terms, Conditions & Eligibility
- EMD: Not specified in tender data
- Contract variation: Up to 50% change in quantity or duration; requires consent for lumpsum engagements
- Award scope: Partial or full replacement work tied to BE300 undercarriage
- Documentation: Suppliers should prepare OEM-authorized service capabilities and relevant certifications (to be verified with buyer)
- Payment terms: Not disclosed; bidders should seek clarity on milestones and invoicing after completion
- Warranty/SLAs: Not specified; bidders should propose post-service support terms with OEM alignment
- Location constraints: Work performed at Yavatmal facility/site; travel charges may apply as per contract
Key Specifications
-
Equipment: BEML BE300 Hydraulic Excavator
-
Work: Replacement/fitment of undercarriage assembly
-
Estimated value: ₹65,573.00
-
Location: Yavatmal, Maharashtra 445001
-
Variation clause: +/- 50% in contract quantity/duration
-
Delivery/installation: On-site maintenance in mining environment
-
Experience: Demonstrated capability for BE300 undercarriage work
Terms & Conditions
-
50% contract quantity/duration variation allowed
-
EMD not specified; seek clarification from buyer
-
On-site undercarriage replacement for BE300 excavator
-
OEM alignment and service capability required
Important Clauses
Payment Terms
Not specified in tender; bidders should obtain clarity on milestones, invoicing, and settlement timelines with Western Coalfields Limited.
Delivery Schedule
On-site replacement work; detailed scheduling to be confirmed post-award; 50% variation clause may affect timeline.
Penalties/Liquidated Damages
No LD details provided; bidders should inquire about penalties for delays or performance shortfalls during undercarriage replacement.
Bidder Eligibility
-
Proven experience in BE-series excavator undercarriage work (preferably BEML BE300)
-
Capability to execute on-site maintenance at mining locations in Maharashtra
-
Valid GST and PAN with financial statements demonstrating capacity for service contracts
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Replacement /fitment of new undercarriage assly on beml make BE300 Hydraulic Excavator
Authority Records
MINISTRY OF COALCOAL INDIA LIMITED
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Documents 7
GeM-Bidding-9505453.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for BE300 or similar undercarriage work
4
Financial statements or turnover evidence (where applicable)
5
EMD documents (if required by buyer) and payment details
6
Technical bid documents demonstrating OEM capabilities and service delivery
7
OEM authorization letters (if performing on OEM equipment)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for undercarriage replacement tender in Yavatmal Maharashtra?
Bidders should submit GST, PAN, experience certificates, and financials, plus OEM authorization for BE300 undercarriage work. The tender notes a 50% variation clause; verify scope changes before submission and confirm on-site delivery terms with Western Coalfields Limited.
What documents are required for BE300 undercarriage service bid in Maharashtra?
Required documents include GST certificate, PAN, experience certificates for excavator maintenance, financial statements, and OEM authorizations. Include technical bid showcasing BE300 undercarriage capabilities and previous on-site repair experience in mining environments.
What are the key technical requirements for BE300 undercarriage replacement?
Key requirements are replacement/fitment of undercarriage assembly for BEML BE300, on-site execution, and demonstration of OEM capability. No explicit IS/ISO standards listed; bidders should ensure OEM alignment and workshop readiness for BE300 components.
When is the contract quantity variation allowed for this tender?
The contract allows a 50% variation in quantity or duration at the time of issue and during the contract period, subject to buyer consent. Plan contingencies for up to half again the original scope during award and execution.
What is the estimated value and financial scope of the BE300 job?
The estimated value is ₹65,573.00. This figure indicates a small-to-medium scope service contract; bidders should price material, labor, and on-site travel accurately, reflecting the 50% variation clause when preparing bids.
What payment terms are specified for the replacement work in this tender?
Payment terms are not specified in the data; bidders must seek clarity on milestones, invoicing, and payment timelines with Western Coalfields Limited, and propose favorable terms upon submission.
What experience is required to qualify for the BE300 undercarriage tender?
Applicants should demonstrate proven BE-series undercarriage repair experience, preferably with BEML BE300 machines, and capability to perform on-site maintenance in mining settings within Maharashtra.
How to verify OEM authorization for BE300 undercarriage services?
Obtain OEM authorization letters or certified proof of partnership with BEML for BE300 undercarriage replacement; include these documents in the technical bid to establish compliant service capability.
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Documents 7
GeM-Bidding-9505453.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS