Indian Army Conference System Procurement Bareilly UP 2026 - 86 Inch Interactive Panel, 4K Elite VC, 200W Amplifier

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a comprehensive Conference System package in Bareilly, Uttar Pradesh. Scope includes a suite of integrated components: Interactive 86 Inch Panel with OPS, VC Camera Elite 4K Premium 20X, 200W Amplifier, Passive 5" Wall Mount Speakers, Multi Functional Device, Control Unit, and related Installation and Commissioning. Estimated value and exact quantity are not disclosed, but the presence of an EMD of ₹201,275 signals a substantial procurement with technical integration across conferencing and presentation infrastructure. The tender emphasizes OEM-led installation, data sheet alignment, and End User Certificate handling, ensuring compatibility with security and end-user controls. The option clause allows up to 25% quantity variation at contracted rates, with delivery extensions governed by the original/extended delivery period and a minimum 30-day additional time. Unique features include the need for OEM-certified installation resources and strict data-sheet to product-parameter verification.

Technical Specifications & Requirements

• Product scope: Conference System suite with integrated control and AV components as listed in the tender.
• Key items: 86" Interactive Panel with OPS, VC Elite 4K Premium 20X camera, 200W amplifier, wired chairman/delegate units, passive wall mount speakers, VC server (main/ standby), multi-functional device, and installation/ commissioning services.
• Documentation and data: Upload Data Sheet with bid; ensure exact parameter match to offered product.
• Installation responsibility: OEM or OEM-certified resource or authorized reseller must perform all installation, testing, configuration, and training.
• Security/ownership: End User Certificate to be provided in buyer format; NDA to be submitted; non-return policy for faulty hard disks per security policy.

Terms, Conditions & Eligibility

• EMD: ₹201,275.
• Delivery/Option Clause: up to 25% quantity variation during contract; delivery period adjustments with minimum 30 days; extended periods allowed per clause.
• Submission documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; Data Sheet; Manufacturer Authorization when applicable; End User Certificate; Non-Disclosure Declaration on bidder letterhead.
• Data compliance: Data Sheet must match offered product parameters; mismatches may lead to bid rejection.
• OEM requirements: Authorized distributor/ reseller must furnish OEM authorization with contact details during bid submission.
• Post-warranty/Support: Not explicitly stated; installation and testing included; training if applicable.