Indian Army Department Of Military Affairs Procurement 2026: ISO 9001 Equipment & 39-item Lot Tender India
Indian Army
SRINAGAR, JAMMU & KASHMIR
Posted:
5 January 2026
Closed:
15 January 2026
GEM
GEM
Indian Army Procurement of Household & Facility Items in Jammu & Kashmir 2026 - ISI/AAA-compliant, Warranty 3 Years
Bid Publish Date
26-Jan-2026, 10:00 pm
Bid End Date
06-Feb-2026, 9:00 am
Location
Progress
Issue26-Jan-2026, 10:00 pm
AwardPending
Quantity
4039
Key Highlights
- • OEM/Authorized Seller must have registered Indian office for after-sales service support
- • 3-year warranty from final acceptance or after completion of installation
- • Pre-bid meeting requires physical headgear samples; approval essential for supply
- • Delivery quantity flexibility up to 25% during contract and currency
- • Service centre details near consignee destinations to be uploaded with bid
Tender Overview
The Indian Army, Department of Military Affairs, is inviting bids for a diversified set of items including FLEX FRAME, THERMOSTEEL WATER BOTTLE 500ML and 1000ML, PORTABLE AIR PURIFIER, STYLISH FLOOR KALEEN 4MM, DISPENSER TANK, STAINLESS STEEL CURTAIN ROD with mounting brackets, DOOR CURTAIN NET, CURTAIN ROD SIDER, and WIRELESS CALLING BELL for facilities at RAJAURI, J&K. The procurement involves 10 total items in the BOQ, with the possibility of quantity variations of up to 25% during contract execution. A pre-bid meeting will require headgear samples for evaluation; successful bidders must obtain approval for supply. The contract includes a 3-year warranty period from final acceptance and mandatory OEM after-sales support within India.
Technical Specifications & Requirements
- No formal specifications are published; bidders must rely on tender terms and BOQ items.
- Pre-bid requirement: submit and present physical samples of headgear at the meeting; sample approval is a prerequisite for supply.
- OEM/Imported Product clause: if products are imported, an registered Indian OEM/Authorized Seller must provide in-country after-sales service support; certificate required.
- Warranty: 3 years from final acceptance or post-installation completion; OEM warranty certificates must be provided at delivery; service centers must be listed near consignee destinations.
- Installation/training/troubleshooting/maintenance capability in India is required.
- Delivery terms follow generic option clause allowing up to 25% quantity variation during contract.
Terms, Conditions & Eligibility
- EMD not specified in data; ensure compliance with standard Army terms (performance/security deposits may apply).
- Documents to submit with bid for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
- Pre-bid meeting required; failure to submit/approve samples leads to disqualification.
- OEM/after-sales service obligations: Indian office for service support; submission of relevant certificates.
- Warranty and service network: 3-year warranty; specify service centers near consignee locations.
- Delivery period and option clauses permit quantity adjustments up to 25% with calculated delivery extension rules.
Key Specifications
-
Headgear samples required for pre-bid evaluation
-
3-year warranty from final acceptance or completion
-
OEM/Authorized Seller with India after-sales service capability
-
Service centers information to be uploaded with bid
-
25% bid quantity variation option during and after contract
Terms & Conditions
-
Pre-bid sample submission and approval is mandatory
-
Up to 25% quantity variation permitted by the purchaser
-
3-year warranty with OEM service network in India
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard government procurement terms including potential advance, milestone, or post-delivery payment per contract.
Delivery Schedule
Delivery period to commence from last date of original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Penalties/Liquidated Damages
Not explicitly defined; standard procurement terms may include LD for delays; bidders should confirm during pre-bid.
Bidder Eligibility
-
Demonstrated ability to supply the listed items with required warranty and after-sales service in India
-
Compliance with OEM/Authorized Seller requirements for imported products
-
Submission of all mandatory documents (PAN, GSTIN, EFT mandate, cancelled cheque)
Documents 4
GeM-Bidding-8886491.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
10 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | FLEX FRAME | FLEX FRAME | 450 | sq ft | laiken.19418 | 15 |
| 2 | THERMOSTEEL WATER BOTTLE 500ML | THERMOSTEEL WATER BOTTLE 500ML | 1 | nos | laiken.19418 | 15 |
| 3 | STAINLESS STEEL WATER BOTTLE 1000ML | STAINLESS STEEL WATER BOTTLE 1000ML | 2 | nos | laiken.19418 | 15 |
| 4 | PORTABLE AIR PURIFIER | PORTABLE AIR PURIFIER | 1 | nos | laiken.19418 | 15 |
| 5 | STYLISH FLOOR KALEEN 4MM | STYLISH FLOOR KALEEN 4MM | 3,425 | sq ft | laiken.19418 | 15 |
| 6 | DISPENSER TANK | DISPENSER TANK | 11 | nos | laiken.19418 | 15 |
| 7 | STAINLESS STEEL CURTAIN ROD | STAINLESS STEEL CURTAIN ROD | 28 | nos | laiken.19418 | 15 |
| 8 | CURTAIN ROD SIDER AND MOUNTING BRACKET | CURTAIN ROD SIDER AND MOUNTING BRACKET | 100 | nos | laiken.19418 | 15 |
| 9 | DOOR CURTAIN NET | DOOR CURTAIN NET | 17 | nos | laiken.19418 | 15 |
| 10 | WIRELESS CALLING BELL | WIRELESS CALLING BELL | 4 | nos | laiken.19418 | 15 |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled Cheque copy
4
EFT Mandate certified by Bank
5
OEM authorization certificate (for imported products)
6
Proof of Indian after-sales service capability
7
Warranty certificates from OEM
8
Service centers list near consignee locations
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid in the Indian Army facility items tender in Jammu & Kashmir 2026?
Bidders must first participate in the pre-bid meeting, submit physical headgear samples for approval, and provide OEM/authorized seller certifications for imported items. Ensure PAN, GSTIN, cancelled cheque, and EFT mandate are included with the bid. The 3-year warranty should be backed by OEM certificates at delivery.
What documents are required for Indian Army vendor code creation?
Submit PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank. For imported products, provide an OEM authorization and in-country service capability proof. Ensure warranty certificates are ready for submission at delivery.
What are the warranty terms for the army supply contract 2026?
A 3-year warranty applies from final acceptance or after installation and testing completion. OEM warranty certificates must accompany delivery, and the seller must establish service centers in India with installation, commissioning, and maintenance capabilities.
What is the delivery variation allowed under the option clause?
Up to 25% quantity variation may be ordered during contract execution. The extended delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What pre-bid requirement affects eligibility for this army tender?
Physical samples of headgear must be presented at the pre-bid meeting. Only samples approved by the procurement committee will be eligible for supply; non-submission leads to disqualification.
What brands or OEM certifications are required for imported products?
Imported items must have a registered Indian OEM or Authorized Seller with a valid service network in India. Submit OEM authorization certificates and evidence of in-country after-sales support as part of the bid.
Which service capabilities must be demonstrated for after-sales support?
Bidders must show established Installation, Commissioning, Training, Troubleshooting, and Maintenance service groups in India, with detailed Service Centre locations near consignee destinations uploaded with the bid.
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Documents 4
GeM-Bidding-8886491.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS