Indian Army Laptop with Mac/Windows OS Tender 2026 - Department of Military Affairs, 36 Month Warranty, 25% Scope Increase

Tender Overview

The Indian Army under the Department of Military Affairs invites bids for LAPTOPS WITH MAC/WINDOWS OS (and related configurations) with an estimated value not disclosed. The scope includes Supply, Installation, Testing and Commissioning of goods, and the EMD is ₹21,000. The procurement enforces an option clause allowing up to 25% quantity variation during and after contracting, with delivery timelines tied to the original order and extended periods. A 36-month warranty is required from the date of inspection/installation, with free replacement of design/workmanship defects if notified within 15 days. The contract also requires Manufacturer Authorization and functional Service Centers in the consignee state, or establishment within 30 days of award. This tender prioritizes serviceability, OEM accountability, and post-sale support within government procurement norms.

• Organization: Indian Army, Department of Military Affairs
• Product category: Laptop with Mac/Windows OS, Laptop with Windows OS, Tablet with Android/OS
• EMD: ₹21,000; Delivery & installation scope included
• Location: National level (consignee states) with on-site service expectations
• Key differentiator: 36-month warranty, MS ME/ OEM authorization, post-sale service coverage, and option-based quantity adjustments
• Unique aspects: Installation, testing, commissioning, and mandatory service-center readiness

Technical Specifications & Requirements

• Scope of supply: Supply, Installation, Testing and Commissioning of laptops/tablets
• Warranty: 36 months from date of inspection/installation; defect replacement at site within 15 days of intimation
• Authorization: Manufacturer Authorization required; OEM/Authorized distributor details must be provided
• Service infrastructure: Functional service center in the consignee state; if not present, establish within 30 days; payment release upon documentary evidence
• ATC terms: Option to increase/decrease quantity up to 25% during contract, with modified delivery time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days
• Delivery & acceptance: Per original order terms; extended delivery periods permitted under option clause

Terms, Conditions & Eligibility

• EMD: ₹21,000 to be paid with bid submission
• MSME/ATC: MSME considerations may apply; manufacturer authorization required for bids by distributors
• Experience/Compliance: OEM authorization; evidence of service capability; installation/testing experience implied by scope
• Delivery terms: Delivery period linked to original order date; additional time governed by option clause
• Payment terms: Payment after evidence of functional service center and completion of installation/commissioning
• Documentation: GST/PAN, EMD receipt, OEM authorization, service center proof or plan, technical bid documents
• Warranty/Penalties: 36-month warranty; replacement at site within 15 days of notice