University Grants Commission Networking & IT Equipment Tender Gwalior Madhya Pradesh 2025
University Grants Commission
GWALIOR, MADHYA PRADESH
Posted:
26 December 2025
Closed:
16 January 2026
GEM
GEM
Indian Army Core Switches, Racks & Workstations Tender Srinagar Jammu & Kashmir 2026 - 24-Port, 4x10GB SFP Uplinks, 42U Racks & Onsite 3-Year Warranty
Bid Publish Date
06-Feb-2026, 8:57 pm
Bid End Date
18-Feb-2026, 11:00 am
EMD
₹1,92,000
Location
Progress
Issue06-Feb-2026, 8:57 pm
AwardPending
Quantity
11
Category
Server with 2 x12 core processor comma 256 GB RAM comma 2 3point84 TB SSD comma 2 x 1 GB Ethernet comma 16 GB GPU Card comma RPS 3 Years on site Warranty
Bid Type
Two Packet Bid
Key Highlights
- • OEM authorization requirement for all supplier bids
- • EMD amount explicitly set at ₹192000
- • 25% quantity flex clause during and after contract period
- • Mandatory Data Sheet submission and strict parameter matching
- • 3 years govt/PSU supply experience required
- • NDA required with bid submission
- • PAN, GSTIN, Cancelled Cheque and EFT Mandate submissions required
- • Right to verify data sheets against product specs
Categories
17
Tender Overview
Organization: Indian Army, Department Of Military Affairs, located in SRINAGAR, JAMMU & KASHMIR - 190001. Procurement spans multiple high-end IT assets including Core Switch 24 port x 1GB, 4x10 GB SFP uplinks, 42U 800mm x 1200mm racks with industrial-grade PDU, comprehensive servers and workstations, and a firewall. Estimated value not disclosed; EMD: ₹192,000. Scope targets central govt-grade equipment with OEM authorization and data sheet alignment. Purchase flexibility allows quantity variation up to 25% during contract and extended periods, subject to contract rates. Includes strict bid-data sheet verification and NDA requirements. Key differentiator: Govt-grade supply with 3-year onsite warranty eligibility and OEM support. Unique clauses emphasize data sheet conformity and vendor credibility.
Technical Specifications & Requirements
- Data Sheet of offered products must be uploaded and match tender parameters; mismatches lead to rejection.
- Experience Criteria: bidder or OEM must have at least 3 years of supplying similar category products to Govt/PSU bodies; contracts to be submitted for verification.
- Documents for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate with bank certification.
- OEM Authorization: required where distributors submit bids; provide complete OEM/service provider details.
- Option Clause: quantity may increase/decrease by up to 25%; delivery timelines extend accordingly.
- Non-Disclosure: mandatory NDA on bid submission.
Terms & Eligibility
- EMD: ₹192,000 as security deposit for bid participation.
- Financial Standing: bidder should not be in liquidation or bankruptcy; must upload an undertaking.
- Data Sheet Compliance: mandatory alignment between offered products and data sheets; strict verification.
- Mandatory Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization where applicable.
- Delivery & Payment: delivery schedule and payment terms to be defined within contract; option-based delivery extension allowed.
- Eligibility: 3+ years of experience in Govt procurement of similar equipment; reference contracts to be provided.
Key Specifications
-
EMD amount: ₹192,000
-
Experience: minimum 3 years supplying similar Govt/PSU equipment
-
Data Sheet: product-by-product data sheet must align with bid
-
OEM Authorization: required for authorized distributors
-
Delivery flexibility: up to 25% quantity variation
-
NDA: mandatory declaration for contract confidentiality
Terms & Conditions
-
EMD of ₹192,000 required to participate
-
Quantity can vary by up to 25% during contract
-
Data Sheet conformity mandatory for bid approval
-
3 years govt/PSU supply experience required
-
OEM authorization and NDA submissions mandatory
Important Clauses
Payment Terms
Payment terms to be defined in contract; bid includes EMD₹192000 and potential milestone-based payments per delivery.
Delivery Schedule
Delivery period adjustable with option clause; extended timelines computed as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
LD/penalty provisions not specified here; contract may include penalties for late delivery or non-conformity per Govt terms.
Bidder Eligibility
-
3+ years in manufacturing/supplying similar Govt/PSU hardware
-
Not under liquidation or bankruptcy; required undertakings
-
Compliance with OEM authorization and data sheet verification
Documents 5
GeM-Bidding-8832043.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
8 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Core Switch 24 port x 1GB comma 4x10 GB SFP plus Uplinks | Core Switch 24 port x 1GB comma 4x10 GB SFP plus Uplinks | 1 | nos | rks6798 | 30 |
| 2 | 42u 800mm x 1200mm Racks with industrial grade PDU accessories and passive networking as required | 42u 800mm x 1200mm Racks with industrial grade PDU accessories and passive networking as required | 1 | nos | rks6798 | 30 |
| 3 | Server with 2 x12 core processor comma 256 GB RAM comma 2 3point84 TB SSD comma 2 x 1 GB Ethernet comma 16 GB GPU Card comma RPS 3 Years on site Warranty | Server with 2 x12 core processor comma 256 GB RAM comma 2 3point84 TB SSD comma 2 x 1 GB Ethernet comma 16 GB GPU Card comma RPS 3 Years on site Warranty | 1 | nos | rks6798 | 30 |
| 4 | Mobile Workstation Ultra 9 285HXoblique18 inch 16 ratio 10 UHD plus Mini LED type IPS level pannel RTX 5090comma DDR5 48 GB x 2comma 6TB comma NVMe Pcle Gen 4x4 SSD comma Windows 11 | Mobile Workstation Ultra 9 285HXoblique18 inch 16 ratio 10 UHD plus Mini LED type IPS level pannel RTX 5090comma DDR5 48 GB x 2comma 6TB comma NVMe Pcle Gen 4x4 SSD comma Windows 11 | 1 | nos | rks6798 | 30 |
| 5 | Desktop Workstations Core i9 comma 128 GB comma 8 GB GPU comma Dual Display 27 inch | Desktop Workstations Core i9 comma 128 GB comma 8 GB GPU comma Dual Display 27 inch | 4 | nos | rks6798 | 30 |
| 6 | Flip Board 75 inch | Flip Board 75 inch | 1 | nos | rks6798 | 30 |
| 7 | Linear Actuator Table | Linear Actuator Table | 1 | nos | rks6798 | 30 |
| 8 | Firewall | Firewall | 1 | nos | rks6798 | 30 |
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Historical Data
Required Documents
1
Copy of PAN Card
2
Copy of GSTIN
3
Copy of Cancelled Cheque
4
Copy of EFT Mandate certified by Bank
5
Data Sheet of offered products uploaded with bid
6
OEM Authorization/Form with OEM details
7
NDA certificate on bidder letterhead
8
Proof of 3+ years Govt/PSU supply experience and copies of relevant contracts
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army IT hardware tender in Srinagar 2026?
Bidders must submit the Data Sheet for each offered product, provide PAN and GSTIN, attach EFT Mandate and a valid OEM Authorization; ensure at least 3 years Govt/PSU supply experience and an EMD of ₹192,000. NDA must be signed; quantity can vary by up to 25%.
What documents are required for vendor code creation in this tender Srinagar?
Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate with bank certification; include OEM authorization if bidding through a distributor and the NDA; ensure Data Sheet aligns with offered products.
What is the EMD amount and its role in the Srinagar Army tender?
The EMD is ₹192,000 and acts as bid security; failure to secure the bid may lead to forfeiture. Ensure payment method matches tender requirements and is submitted with the bid package.
What are the primary technical data sheet requirements for this bid?
Publish a complete Data Sheet for each item; ensure parameter alignment with the tender data; mismatches may lead to bid rejection; data sheets enable Govt validation against offered specs.
What eligibility criteria govern government equipment suppliers in this tender?
Suppliers must demonstrate 3+ years of Govt/PSU supply of similar products, provide contract copies for each year, and ensure OEM authorization; non-disclosure and financial stability undertakings are also required.
What is the delivery flexibility clause for this Army procurement in Jammu & Kashmir?
The contract allows a quantity variation of up to 25%; delivery timelines extend proportionally based on the increased/decreased quantity, with a minimum extension of 30 days.
Which entities qualify for OEM authorization requirements in this tender?
Authorized distributors must furnish an OEM Authorization certificate detailing name, designation, address, email, and phone; the OEM or service provider must back the bid to prove product authenticity.
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Documents 5
GeM-Bidding-8832043.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS