GEM

Kendriya Vidyalaya Sangathan CCTV Video Recorder & Network Gear Tender Kolkata West Bengal 2025

Bid Publish Date

03-Dec-2025, 1:47 pm

Bid End Date

20-Dec-2025, 2:00 pm

Location

KOLKATA , WEST BENGAL

Latest Corrigendum Available

Progress

Issue03-Dec-2025, 1:47 pm
Corrigendum09-Dec-2025
AwardPending
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Quantity

4585

Category

Video Recorder for CCTV System (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Manufacturer Authorization required with OEM details
  • • GST compliance and potential reimbursement rules
  • • Option clause enabling ±25% quantity variation
  • • Scope includes installation, testing, commissioning, and operator training
  • • Delivery period adjustments based on original timeline with minimum 30 days
  • • No BOQ items; no explicit estimated value disclosed

Categories 8

CABLE CAT CITY SURVEILLANCE NETWORKING EQUIPMENTS SURVEILLANCE EQUIPMENTS WIFI CCTV SYSTEM VIDEO RECORDER

Tender Overview

Organization: Kendriya Vidyalaya Sangathan, Department Of School Education And Literacy, sourcing Video Recorder for CCTV System, Layer 2 Access Switch, and Cat-6 UTP Ethernet Cable for WiFi Indoor use MTNL. Location is KOLKATA, WEST BENGAL - 700001. Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if required. No BOQ items or estimated value disclosed. Bid terms include a 25% quantity variation right and a Manufacturer Authorization requirement for OEMs/distributors. GST handling is bidder’s responsibility with potential reimbursement as per actuals. Unique clause: option to extend delivery time under specified conditions.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing, Commissioning of goods and training of operators; statutory clearances if any; includes all cost components in bid price.
  • Bid terms: Optional quantity variation up to 25% during contract; delivery period adjustments anchored to original delivery timeline; extension rules defined.
  • Authorization: OEM/Manufacturer Authorization required; include authorization form with vendor details.
  • GST: Bidders to determine applicable GST; reimbursement as per actuals or applicable rate, whichever is lower, capped by quoted GST percentage.
  • Delivery & installation: Implied inclusion of installation, commissioning, and operator training within scope; no explicit delivery schedule published.
  • Documentation: Ensure submission includes GST, PAN, experiences, and OEM authorizations as applicable.

Terms & Eligibility

  • EMD/ security: Not disclosed in data; ensure bid documents include security as per tender terms.
  • Delivery terms: Extended delivery period governed by option clause; base delivery begins after original delivery order date.
  • Warranty/penalties: Not specified in data; bidders should assume standard government contract protections and comply with ATC terms.
  • GST compliance: Bidder bears GST calculation; reimbursements may apply to actuals or lower rate.
  • Manufacturer authorization: Mandatory for non-OEM bidders; attach OEM authorization details.
  • Scope confirmation: Supply, installation, testing, commissioning, operator training, and statutory clearances if required.

Key Specifications

  • Video Recorder for CCTV System: scope included in tender but no explicit technical specs provided

  • Layer 2 Access Switch: category stated; no model numbers or port specifications listed

  • Cat-6 UTP Ethernet Cable for indoor WiFi use (MTNL): no AWG or length details provided

Terms & Conditions

  • 25% quantity variation rights at time of order and during currency of contract

  • OEM authorization mandatory for non-manufacturer bidders

  • GST applicability determined by bidder; reimbursement as actuals or lower rate

  • Scope includes supply, installation, testing, commissioning, and operator training

  • Delivery timelines tied to original delivery order with extension rules

Important Clauses

Payment Terms

GST handling borne by bidder; reimbursement as per actuals or lower GST rate; payment terms not detailed in data

Delivery Schedule

Option clause allows up to 25% quantity variation; delivery time extended based on (additional quantity/original quantity) x original period, min 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should reference ATC for LD terms and compliance

Bidder Eligibility

  • Experience in supplying CCTV and network hardware in educational/government setups

  • Valid GST registration and financial stability documents

  • OEM authorization for bidders acting as distributors or service providers

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar deployments

4

Financial statements (as applicable)

5

EMD/Security deposit details (as per ATC)

6

Technical bid documents confirming compliance with scope

7

OEM authorization / Manufacturer Authorization form

8

Any statutory clearances if required

Corrigendum Updates

2 Updates
#1

Update

09-Dec-2025
#2

Update

09-Dec-2025

Extended Deadline

20-Dec-2025, 2:00 pm

Opening Date

20-Dec-2025, 2:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Kendriya Vidyalaya CCTV tender in Kolkata 2025

Bidders must submit GST, PAN, experience certificates, financial statements, and OEM authorization along with technical bids. The scope includes supply, installation, testing, commissioning, and operator training. Ensure compliance with the option clause for quantity variation up to 25% and attach OEM authorization to validate manufacturer support.

What documents are required for this CCTV procurement in Kolkata

Required documents include GST registration, PAN, experience certificates for similar deployments, financial statements, EMD details, OEM authorization, and technical bid documents demonstrating compliance with installation, testing, and commissioning requirements.

What are the delivery extension rules for this tender in Kolkata

Delivery extensions follow the option clause: increases in quantity up to 25% may extend the delivery period using the formula (additional/original) × original period, with a minimum 30 days; extensions can apply during currency of contract.

What are the GST requirements for Kendriya Vidyalaya procurement

Bidders must determine applicable GST; Kendriya Vidyalaya Sangathan will reimburse GST according to actuals or the lower applicable rate, subject to the quoted GST percentage, with bidder bearing initial GST calculations.

What is included in the scope of supply for this bid in Kolkata

Scope includes supply, installation, testing, commissioning of video recorder and network gear, plus training of operators and any required statutory clearances; price must cover all components and services.

What is required for Manufacturer Authorization in this tender

Non-manufacturer bidders must submit a complete Manufacturer Authorization form detailing OEM name, address, email, and phone, to validate supply and after-sales support for CCTV video recorder, Layer 2 switch, and Cat-6 cables.

What equipment categories are covered by the Kolkata tender

Categories include Video Recorder for CCTV System, Layer 2 Access Switch, and Cat-6 UTP Ethernet Cable for indoor WiFi use; no explicit model numbers provided, bidders must propose compliant solutions.

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