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GEM

Airports Authority of India IT Infrastructure & Kiosk Systems Tiruchirappalli 2025 - 4-Core Rack Server, Android Tablets, Scanners

Bid Publish Date

28-Oct-2025, 7:00 pm

Bid End Date

18-Nov-2025, 7:00 pm

EMD

₹2,95,160

Value

₹1,47,57,975

Location

TIRUCHIRAPPALLI , TAMIL NADU

Progress

Issue28-Oct-2025, 7:00 pm
AwardPending
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Quantity

4227

Category

Supply Web or Mobile application software for the verification of passenger details in the Terminal Area With Integratable API of the Airlines

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit EMD amount of ₹295,160 and estimated contract value ₹14,757,975.
  • • Option clause allowing ±25% quantity variation during and after contract; minimum 30-day extension rule.
  • • On-site/onsite integration requirement for server, switches, kiosks, and scanners at Tiruchirappalli IT Dept.
  • • Functional service center requirement in the state of the consignee; establishment within 30 days if absent.
  • • GST handling by bidder; reimbursement as actuals; payment terms linked to documentary proof.

Categories 38

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Tender Overview

The Airports Authority of India (AAI) invites bids for a comprehensive IT infrastructure and integrated passenger verification ecosystem at Tiruchirappalli International Airport, Tamil Nadu. The scope covers the supply and installation of 4-core rack-mount servers with 32 GB DDR5 RAM and 1 TB SSD, Android/tablet kiosks, Wi‑Fi enabled tablets, 64-bit OS licenses, flatbed scanners, PoE 24-port switches, 650 VA UPS, and related cabling. It also includes integration of Airlines API for passenger verification, along with web/mobile applications, and the installation of integrated kiosks, scanners, and access points. Estimated project value is ₹14,757,975 with an EMD of ₹295,160. Delivery, installation, and commissioning must occur at Trichy IT Department, Trichy Airport, Tamil Nadu. The option clause allows ±25% quantity variation under contracted rates, with minimum 30 days extra delivery if exercised. Compliance with service centers in the consignee state and turnover norms is required. GST responsibility remains with bidders as applicable.

Technical Specifications & Requirements

  • Product scope includes: servers, industrial standard kiosks, Android tablets, flatbed scanners, Wi‑Fi tablets with 10+ inch touch panels, 4/2 ports USB, HDMI, LAN, RS-232, 1 TB SSD, 64-bit OS licenses, DB/app licenses, Manageable PoE 24-port switch, 650 VA Interactive UPS, and armoured OFC/ Cat6 cabling.
  • Delivery location: Department of Information Technology, Trichy International Airport, Trichy, Tamil Nadu 620007.
  • Integration: Airlines API for passenger verification with server and application; ongoing change requests for web/mobile app enhancements.
  • Installation scope: Full install/commission of server, switch, rack, integrated kiosk/tablet, scanner; cabling with GIHDPE insulation or HDPE pipe as site condition dictates.
  • Technical readiness: Supplier must demonstrate installation capability, with on-site support and documentation for API integration.

Terms, Conditions & Eligibility

  • EMD: ₹295,160; payable as per tender terms.
  • Turnover: Minimum average annual turnover over last 3 years to be demonstrated; exact figure to be provided in bid document.
  • Service centers: Functional center in the state of the consignee; if not present, establish within 30 days of award; payment released after proof.
  • Delivery timeline: Delivery schedule to commence from last delivery order date; option-enabled quantity adjustments up to ±25% with extension rules; minimum additional delivery time 30 days.
  • GST: Bidder bears GST compliance; reimbursement as actuals.
  • Warranty/Support: On-site coverage for goods where applicable; service center presence required for carry-in warranties.

Key Specifications

  • Supply of 4-core rack mountable servers with 32 GB DDR5 RAM and 1 TB SSD

  • Android/tablet kiosks, 10+ inch touch panel, 64-bit OS licenses

  • Industrial standard Wi-Fi tablets (4 GB DDR4 RAM, 64 GB storage) with HDMI, USB, LAN, RS-232

  • Flatbed scanner for QR code boarding pass/Air ticket verification

  • Integrated Airlines API with server and application for passenger verification

  • Manageable 24-port PoE switch, 650 VA UPS, armoured OFC cable, Cat6 cable

  • Laying of OFC/CAT6 with insulation (GI pipe/HDPE conduit) as per site condition

  • Installation and commissioning of server, switch, rack, kiosks, tablet, scanner

Terms & Conditions

  • Delivery and installation at Trichy International Airport, Tamil Nadu

  • 25% quantity variation allowed; 30-day minimum extension for extra quantity

  • Functional service center in consignee state; 30-day setup if absent

Important Clauses

Payment Terms

GST to be paid/reimbursed as actuals; payments released on documentary evidence and milestones per ATC.

Delivery Schedule

Delivery to commence post last delivery order; option quantities to be integrated with adjusted delivery period; minimum 30-day extension for added quantity.

Penalties/Liquidated Damages

Not specified in provided data; bidders should review ATC document for LD terms.

Bidder Eligibility

  • Minimum average annual turnover as per bid document for last 3 financial years

  • Not under liquidation or court receivership

  • Functional service center in the state of Tamil Nadu or ability to establish within 30 days

Documents 6

GeM-Bidding-8522241.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Supply of Minimum 4 Core Rack Mountable Server 32 GB DDR5 RAM and 64 Bit OS 1 TB SSD with required licences for DB and Application Supply of Minimum 4 Core Rack Mountable Server 32 GB DDR5 RAM and 64 Bit OS 1 TB SSD with required licences for DB and Application 6 number con_trichy 60
2 Supply of Industrial standard kiosk for mounting the Android tablet and flatbed Scanner Supply of Industrial standard kiosk for mounting the Android tablet and flatbed Scanner 19 number con_trichy 60
3 Supply of Industrial standard Wi-fi enabled Android or iOS tablet with 4 GB DDR4 RAM and 64 GB Storage with 10 or more-inch Touch Panel with ports like HDMI and 2 qty USB and LAN and RS 232 Ports Supply of Industrial standard Wi-fi enabled Android or iOS tablet with 4 GB DDR4 RAM and 64 GB Storage with 10 or more-inch Touch Panel with ports like HDMI and 2 qty USB and LAN and RS 232 Ports 19 number con_trichy 60
4 Supply of Flatbed Scanner to scan the QR Code in the boarding pass or Air ticket Supply of Flatbed Scanner to scan the QR Code in the boarding pass or Air ticket 19 number con_trichy 60
5 Supply Web or Mobile application software for the verification of passenger details in the Terminal Area With Integratable API of the Airlines Supply Web or Mobile application software for the verification of passenger details in the Terminal Area With Integratable API of the Airlines 1 number con_trichy 60
6 Manageable PoE Switch 24 Port Manageable PoE Switch- 24 Port 7 number con_trichy 60
7 9U Rack Rack Wall Mountable or Floor Standing with 650va Line Interactive UPS 9U Rack Rack Wall Mountable or Floor Standing with 650va Line Interactive UPS 7 number con_trichy 60
8 Armoured 6 Core OFC Cable Armoured 6 Core OFC Cable 1,000 meters con_trichy 60
9 4 Pair Cat6 Cable 4 Pair Cat6 Cable 1,000 meters con_trichy 60
10 Wireless Access Point Wireless Access Point 7 number con_trichy 60
11 Installation and Configuration of Server Installation and Configuration of Server 6 number con_trichy 60
12 Installation and Configuration of Switch and Rack Installation and Configuration of Switch and Rack 7 number con_trichy 60
13 Installation of Integrated Kiosk and Tablet and Scanner with required Accessories Installation of Integrated Kiosk and Tablet and Scanner with required Accessories 19 number con_trichy 60
14 Laying of OFC Cable with proper Insulation Materials like GI PIPE or HDPE Pipe or Rubber Duct Covers as per site condition Laying of OFC Cable with proper Insulation Materials like GI PIPE or HDPE Pipe or Rubber Duct Covers as per site condition 1,000 meters con_trichy 60
15 Laying of CAT6 Cable with proper Insulation Materials like HDPE Pipe or Rubber Duct Covers as per site condition Laying of CAT6 Cable with proper Insulation Materials like HDPE Pipe or Rubber Duct Covers as per site condition 1,000 meters con_trichy 60
16 Integration of Airlines API with Server and application for the verifying the passenger details Integration of Airlines API with Server and application for the verifying the passenger details 10 airline api con_trichy 60
17 Change Request in hours for enhancement of the Web or Mobile application software Change Request in hours for enhancement of the Web or Mobile application software 100 man hour con_trichy 60

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate for turnover

4

Experience certificates for similar IT infrastructure projects

5

OEM authorization letters for hardware/software

6

Proof of functional service center or plan to establish within 30 days

7

Technical bid and EMD submission documents

8

Company registration and bank details for payment

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the IT infrastructure tender in Tiruchirappalli 2025?

Bidders must submit GST, PAN, turnover certification, and experience certificates along with EMD ₹295,160. Ensure OEM authorizations and service-center setup in Tamil Nadu. Include technical bid detailing servers (32 GB DDR5, 1 TB SSD), kiosks, tablets, scanners, and API integration. Follow delivery timelines and option clause guidelines.

What documents are required for the Airports Authority of India tender 2025?

Required documents include GST certificate, PAN card, audited financial statements or CA certificate for turnover, experience certificates for similar projects, OEM authorizations, proof of service center in Tamil Nadu or plan to establish within 30 days, and technical bid with EMD submission.

What are the key technical specifications for the servers and tablets?

Servers: 4-core rack-mount with 32 GB DDR5 RAM and 1 TB SSD; OS licenses for 64-bit environment. Tablets: Android Wi-Fi enabled with 10+ inch touch panel, 4 GB DDR4 RAM, 64 GB storage, HDMI/USB/LAN/RS-232 ports; include DB/app licenses and API integration capabilities.

What is the EMD amount and its payment terms for bidders?

EMD is ₹295,160. GST will be reimbursed as actuals; payment terms are contingent on documentary evidence and milestone completion per the ATC. Ensure timely submission to avoid delays in release of payments post-acceptance.

What is the delivery extension policy for quantity variations?

The contract allows ±25% quantity adjustment. Additional time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days; extended periods may apply if exercised during the contract duration.

What conditions require a functional service center in Tamil Nadu?

Bidders must either already have a service center in Tamil Nadu or establish one within 30 days of award. Payment release is contingent on documentary evidence of having a functional center, ensuring local support for on-site warranties and service.

What is the scope of integration with Airlines API in this tender?

Scope includes integration of Airlines API with the server and application for passenger verification in the terminal area, along with change requests for web/mobile app enhancements to support verification workflows and real-time data exchange with airline systems.

Where will installation and commissioning take place for this tender?

Installation and commissioning occur at Department of Information Technology, Trichy International Airport, Trichy, Tamil Nadu 620007, with full site readiness required for kiosk, tablet, server, switches, and cabling integration.