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Panchayats And Rural Housing Department Gujarat High Mast Lighting Octagonal Tower Tender Mahesana 2026

Bid Publish Date

04-Jul-2026, 3:43 pm

Bid End Date

20-Jul-2026, 4:00 pm

EMD

₹83,250

Value

₹27,75,000

Location

MAHESANA , GUJARAT
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Progress

Issue04-Jul-2026, 3:43 pm
AwardPending
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Quantity

28

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM: Not specified; focus on high-tensile octagonal steel and LED luminaire integration
  • • Standards/Certifications: IS/GB guidelines implied; exact IS/IEC numbers not listed
  • • Delivery terms: 25% quantity variation; extended delivery period with minimum 30 days
  • • EMD/purchase terms: EMD ₹83,250 via Demand Draft; DD proof required with bid
  • • Warranty/Support: On-site warranty mentioned but exact years not specified
  • • Penalties: Liquidated damages not explicitly stated in ATC
  • • Installation scope: multi-location installation, testing, and demonstration
  • • Submission: DD-based EMD proof, hardcopy delivery within 5 days of bid end/open date

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

The Gujarat Panchayats And Rural Housing Department invites bids for a High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2) to illuminate small areas in Mahesana, Gujarat. Estimated value is ₹2,775,000 with an EMD of ₹83,250. Bidder responsibilities include installation, testing, and on-site demonstration across multiple locations in line with state/central government guidelines. Delivery scope allows quantity adjustments up to 25% during contract and currency. Unique requirements include service escalation, DD-based EMD submission, and timely hardcopy delivery within five days of bid end. This procurement targets qualified suppliers capable of delivering robust high-tensile octagonal poles and integrated LED luminaires.

Technical Specifications & Requirements

  • LED Flood Light Luminaire: LED Rating/Power as specified; ensure compatibility with octagonal pole carriage.
  • Height of Octagonal pole: exact height to be confirmed; structure must support permitted wind loads.
  • Octagonal Pole Construction: sheet thickness and grades of high tensile steel.
  • Base Plate: width, thickness, and length must meet installation requirements.
  • Wind Load: regional wind withstand capacity in m/s that the pole structure can endure.
  • Electrical System, Cable and Cable connector: cable size in sq mm specified for reliable LED supply.
  • Installation, Testing and Demonstration: follow State/Central Govt guidelines; on-site warranty period to be defined; on-site performance checks included.
  • Other generic specs: lantern carriage diameter and number of LED luminaires per octagonal pole per BOQ guidance; warranty period and onsite post-install support.
  • EMD/Delivery Conditions: mention of 25% quantity variation rights; DD-based EMD submission and hardcopy submission within 5 days.

Terms, Conditions & Eligibility

  • EMD: ₹83,250; payable via Demand Draft in favour of Taluka Development Officer, payable at Visnagar; scanned DD proof required with bid.
  • Option Clause: Purchaser may increase/decrease quantity up to 25%; extended delivery period applies with a minimum of 30 days.
  • Delivery & Payment: delivery period linked to original order; payment terms not explicitly stated beyond delivery alignment.
  • Service & Support: provide an Escalation Matrix for service support with telephone numbers.
  • Documents: bidder must submit required documents per T&C, including GST, PAN, experience certificates, and OEM authorizations; hardcopy must reach within 5 days of bid end/open date.
  • Warranty/Penalties: penalties or LD period not detailed; ensure compliance with State/Central Govt rules.

Key Specifications

  • High Mast Lighting Octagonal Tower with LED Flood Lighting System

  • Estimated value: ₹2,775,000; EMD: ₹83,250

  • Wind load resistance capacity in m/s to be as per site location

  • Cable size specification in sq mm for LED luminaire feed

  • LED luminaire rating and wattage per BOQ guidance

  • Pole height, sheet thickness, base plate dimensions, and base material

Terms & Conditions

  • 25% quantity variation rights during contract and extended delivery period

  • DD-based EMD submission; hardcopy due within 5 days of bid end/open

  • Escalation matrix required for service support; installation per govt guidelines

Important Clauses

Payment Terms

EMD ₹83,250 via Demand Draft; submission proof with bid; payment terms aligned to delivery and contract milestones

Delivery Schedule

Delivery period adjustable with 25% quantity variation; minimum 30 days extended delivery when option clause is exercised

Penalties/Liquidated Damages

Penalties not explicitly detailed; adhere to standard govt guidelines for late delivery and performance shortfalls

Bidder Eligibility

  • Experience in supplying/installed high mast lighting and LED flood systems

  • Financial capacity to handle ₹2,775,000 project value

  • Ability to provide installation, testing, and on-site demonstration per Govt rules

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2)

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

24

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

45

Delivery Locations

1

Delivery Cities

Mahesana

Delivery Pincodes

384315

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Mehulkumar Mohanbhai Patel384315,Taluka Devlopment Office, Station Road, Visnagar, 384315MahesanaGujarat3843152845-

Authority Records

PANCHAYATS AND RURAL HOUSING DEPARTMENT

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Documents 4

GeM-Bidding-9539058.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) Yes,Including Civil Work at sites
GENERIC No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) 6
GENERIC Lantern carriage Diameter 1000, 1200, 1500, 2000 Or higher
GENERIC Onsite warranty (in years) 2, 3, 4, 5 Or higher
GENERIC Height of Octagonal pole (in m) 12.0
Octagonal Pole Construction Octagonal pole sheet thickness 3, 4, 5 Or higher
Octagonal Pole Construction Grades of High Tensile Steel ISH430LA as per IS:5986 (Grade 355)
Base Plate Width of Base Plate 300 Or higher
Base Plate Thickness of Base Plate 16 Or higher
Base Plate Length of Base Plate 300 Or higher
Wind Load Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) 50, 55 Or higher
Electrical System, Cable and Cable connector Size of Cable(in sq mm) 1.5, 2.5, 4, 10, 16, 25 Or higher
LED Flood Light Luminaire LED Rating/System Wattage/Rated Power (in Watts) 150

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar high mast/light installation

4

Financial statements indicating turnover capacity

5

EMD payment proof (DD) and scanned copy with bid

6

Technical bid documents and compliance certificates

7

OEM authorization or authorized dealership confirmation

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for High Mast Lighting Octagonal Tower tender in Gujarat 2026?

Bidders must submit the EMD of ₹83,250 via Demand Draft to Taluka Development Officer, Visnagar, along with GST, PAN, and experience certificates. Include OEM authorization and technical compliance documents; provide escalation contact details and ensure installation follows State/Central Govt guidelines. Delivery terms allow up to 25% quantity variation.

What documents are required for the Mahesana LED lighting tender submission?

Required documents include GST registration, PAN, recent financial statements, experience certificates for similar projects, EMD proof (DD) uploaded online, OEM authorization if applicable, and technical bid documents showing compliance with LED luminaire ratings, pole construction, and wind load requirements.

What are the key technical specifications for the octagonal pole in this tender?

Key specs include octagonal pole height, sheet thickness, grades of high tensile steel, base plate width, thickness, and length, as well as wind resistance in m/s. LED luminaire rating and cable size in sq mm are required, with on-site installation and testing per govt guidelines.

What is the EMD amount and payment method for this procurement in Gujarat?

EMD is ₹83,250 payable via Demand Draft in favour of Taluka Development Officer, Visnagar. A scanned DD proof must be uploaded with the bid and the hardcopy delivered within 5 days of bid end/open date, as per ATC terms.

What delivery flexibility is allowed during contract for this tender?

The buyer may increase or decrease quantity up to 25% at contract award and during the currency. Delivery time adjusts based on a formula and minimum 30 days, starting from the last date of the original delivery order.

What installation standards apply to the on-site testing and demo for this tender?

Installation, testing, and demonstration must follow State/Central Govt rules. Bidders should provide an Escalation Matrix for service support and accompany the bid with technical compliance documentation showing adherence to the defined guidelines.

What are the key eligibility criteria for bidders in this Gujarat LED tender?

Bidders must demonstrate prior experience in similar high mast lighting projects, meet the financial capacity for ₹2.775 million, hold GST and PAN, provide OEM authorizations where applicable, and commit to installation, testing, and on-site demonstration per government guidelines.

What are the required warranty and post-installation support terms for bidders?

On-site warranty duration is specified as part of the project requirements, with post-installation support. Exact warranty years are not listed in the ATC; bidders should confirm during bid submission and ensure escalation contact details are provided for service continuity.

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