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Gujarat Panchayats & Rural Housing Department Varodara High Mast Lighting Octagonal Tower LED Flood Light Tender 2026

Bid Publish Date

07-Jul-2026, 5:37 pm

Bid End Date

18-Jul-2026, 10:00 am

Location

VADODARA , GUJARAT
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Progress

Issue07-Jul-2026, 5:37 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Geographic focus: Vadodara, Gujarat
  • • Product category: High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2) Q2
  • • Standards/compatibility: ISI/IS standards to be specified in terms, adherence to government guidelines
  • • Delivery flexibility: 25% quantity variation; extended delivery timelines governed by option clause
  • • Warranty expectations: onsite warranty period to be defined in tender document
  • • Documentation: GST, PAN, experience certificates, financials, OEM authorisations, technical bid
  • • Payment terms: to be clarified in the contract; pre/post delivery schedule to be specified
  • • Evaluation: installation, testing, and demonstration at multiple locations per government rules

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

Gujarat's Panchayats And Rural Housing Department invites bids for a High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2) in Vadodara, Gujarat. The contract covers installation, testing and demonstration at multiple locations per government guidelines, with an option to modify quantities by up to 25% during and after the contract. The tender emphasizes on the LED luminaire capacity, octagonal pole construction, base plate dimensions, wind load tolerance, and electrical cable sizing. The procurement targets a scalable solution across municipal or rural settings, with a focus on compliant, field-ready deployment and adherence to central/state rules. A key differentiator is the inclusion of an option clause affecting delivery time and quantity, ensuring flexibility within fixed contracted rates.

Technical Specifications & Requirements

  • Category: High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2) with onsite warranty
  • Lead items: LED flood light luminaire rated power; octagonal pole height; axle/lantern carriage diameter; base plate size; wind load (m/s)
  • Construction basics: octagonal pole sheet thickness; high-tensile steel grade; base plate width, thickness, length
  • Electrical: size of cable (mm²); connector types; installation per State/Central Govt guidelines
  • Performance criteria: lamppost wind load tolerance and regional installation standards; onsite testing demonstration
  • Documentation expectations: standard compliance notes and installation methodology
  • ATC nuance: quantity uplift up to 25% with extended delivery periods

Terms, Conditions & Eligibility

  • EMD: Not explicitly stated; bidders should confirm during bid submission
  • Delivery: delivery period may extend with option clause; base formula ties additional time to quantity ratio with minimum 30 days
  • Payment terms: not specified; verify against contract terms
  • Experience/turnover: not specified; bidders should demonstrate capability for outdoor lighting projects
  • Warranty: onsite warranty duration to be clarified in tender terms
  • Documents: GST, PAN, supplier experience certificates, financial statements, technical bid, OEM authorisations
  • Compliance: adhere to State/Central Government guidelines for installation and testing
  • Risk: option to modify quantity up to 25% during currency of contract

Key Specifications

  • LED Flood Light Luminaire: LED rating and wattage to be specified in tender

  • Octagonal pole: height in meters, sheet thickness, wind load tolerance (m/s)

  • Base plate: width, thickness, length

  • High Tensile Steel: grade specification for pole construction

  • Lantern carriage: diameter and mounting arrangement

  • Electrical system: cable size in mm² and connector types

Terms & Conditions

  • Quantity can be increased or decreased by up to 25% at contract award and during currency

  • Delivery timelines governed by option clause with minimum 30 days extension

  • Compliance with State/Central Govt rules for installation, testing, and demonstration

Important Clauses

Payment Terms

Terms to be defined in contract; likely milestone-based payments post-installation

Delivery Schedule

Additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

LD provisions to be specified; ensure compliance with delivery timeline and performance standards

Bidder Eligibility

  • Experience in outdoor lighting installation projects

  • Financial capacity to handle LED lighting procurement

  • Ability to demonstrate compliance with government guidelines for installation and testing

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2)

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

45

Delivery Locations

1

Delivery Cities

Chhotaudepur

Delivery Pincodes

391165

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Dipakbhai Chaudhary391165,DISTRICT PANCHAYAT,CHHOTAUDEPUR- 391165ChhotaudepurGujarat391165145-

Authority Records

PANCHAYATS AND RURAL HOUSING DEPARTMENT

BID & GeM Expert Consultancy

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Bid Preparation GeM Registration Document Filing

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Documents 4

GeM-Bidding-9571949.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) Yes,Including Civil Work at sites
GENERIC No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) 4
GENERIC Lantern carriage Diameter 1000, 1200, 1500, 2000 Or higher
GENERIC Onsite warranty (in years) 1, 2, 3, 4, 5 Or higher
GENERIC Height of Octagonal pole (in m) 9.0
Octagonal Pole Construction Octagonal pole sheet thickness 3, 4, 5 Or higher
Octagonal Pole Construction Grades of High Tensile Steel ISH430LA as per IS:5986 (Grade 355)
Base Plate Width of Base Plate 250, 275, 300 Or higher
Base Plate Thickness of Base Plate 16 Or higher
Base Plate Length of Base Plate 250, 275, 300 Or higher
Wind Load Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) 33, 39, 44, 47, 50, 55 Or higher
Electrical System, Cable and Cable connector Size of Cable(in sq mm) 2.5, 4, 10, 16, 25 Or higher
LED Flood Light Luminaire LED Rating/System Wattage/Rated Power (in Watts) 200

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar outdoor lighting projects

4

Financial statements of the bidder

5

EMD/Security deposit details (if applicable)

6

Technical bid documents and installation methodology

7

OEM authorisation or dealer certificates for LED flood lighting equipment

8

Product technical compliance certificates and standard adherence notes

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for LED high mast lighting tender in Vadodara?

Bidders must meet eligibility criteria listed in tender terms, submit GST, PAN, experience certificates, financial statements, EMD (if specified), and OEM authorisations. Provide installation methodology and demonstrate compliance with state/central guidelines for installation and testing. Delivery timelines and payment terms will be clarified in the contract.

What documents are required for Vadodara lighting tender submission?

Submit GST certificate, PAN card, experience certificates for similar outdoor lighting projects, financial statements, technical bid with installation plan, OEM authorisation for LED luminaires, and any required compliance certificates. Ensure all documents reflect Gujarat government procurement standards.

What are the technical standards for octagonal pole lighting in Gujarat?

Tender requests compliance with specified standards for solar/LED lighting equipment and structural steel grades; pole construction should use high-tensile steel of appropriate grade; wind load tolerance must be within regional requirements; cable sizing and connectors must meet electrical safety norms.

What is the expected delivery timeline for Vadodara LED towers?

Delivery period is governed by the option clause; additional time calculating method is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; exact dates will be spelled out in the purchase order.

How is payment structured for Gujarat lighting contracts?

Payment terms will be defined in the contract; bidders should expect milestone-based payments after installation and successful testing; verify any advance payment or performance security requirements during bid submission.

What is the scope of installation, testing, and demonstration in this tender?

Scope includes installation at multiple locations per government regulations, followed by testing and live demonstration of the LED flood lighting system and associated octagonal towers; ensure alignment with State/Central Government guidelines and documented methodology.

What is the EMD requirement for this Vadodara tender?

EMD amount is not explicitly stated in the available data; bidders should verify during bid submission and prepare collateral or online payment as per tender terms; ensure EMD submission aligns with contract value range and government norms.

How to ensure compliance with wind load and base plate specifications?

Provide pole design details showing wind load tolerance (m/s), base plate width, thickness, and length; include high-tensile steel grade and sheet thickness; supply engineering drawings and testing evidence to prove structural integrity per project requirements.

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