Indian Army Department of Military Affairs Vehicle Assembly Spares Tender 2026 - Pre-Bid Test Samples, 25% Quantity Flexibility

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for procurement of vehicle assembly spares, including Assy Oil Filter, Assy Hood Balance, Assy Fuel Filter, Assy PS Pump Steering, Clutch Master Cylinder, and Clutch Plate Disc. The BoQ lists 7 items in scope, with no explicit quantity or value provided. The tender emphasizes a pre-bid meeting with sample testing and vendor code creation requirements (PAN, GSTIN, cancelled cheque, EFT mandate). An option clause allows a +/- 25% quantity adjustment at contracted rates, with delivery timelines tied to the original and extended periods. This procurement targets defense vehicle maintenance spares across unspecified locations, requiring bidders to participate under a structured ATC framework and adhere to sample testing procedures.

Technical Specifications & Requirements

• Items: Assy Oil Filter, Assy Hood Balance, Assy Fuel Filter, Assy PS Pump Steering, Clutch Master Cylinder, Clutch Plate Disc (7 BOQ items listed in total)
• Sample testing required at Pre-Bid; non-submission may lead to rejection
• Option Clause: +/- 25% quantity at contracted rates; delivery period adjustments based on quantity changes
• Documentation for vendor-code creation: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
• No explicit technical specs or IS/ISO codes specified in the available data; focus on pre-bid sampling and bid compliance
• Terms indicate general procurement for defense spares with standard government ATC terms, including delivery and payment alignment with contract
• Overall procurement scope indicates need for supplier capability to provide vehicle assembly spares with testing and conformity checks

Terms & Eligibility

• Pre-bid meeting mandatory; sample to be produced during meeting for testing
• Option clause allows 25% quantity variation during contract and currency, with delivery computed via a formula or minimum 30 days
• Vendor-code creation submissions required: PAN, GSTIN, Cancelled Cheque, EFT Mandate
• Delivery period to be linked to original and extended delivery timelines; compliance with these terms is mandatory
• No explicit EMD/bond details provided in the available tender data; bidders must comply with general government procurement ATC terms
• Bidders must participate under the specified ATC clauses and adhere to submission requirements for eligibility