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Eastern Railway Handheld Infrared Thermometer Tender 2026 - Non-Contact IR, 1-Year OEM Warranty

Bid Publish Date

16-Jun-2026, 10:35 am

Bid End Date

26-Jun-2026, 11:00 am

Location

BARDHAMAN , WEST BENGAL
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Progress

Issue16-Jun-2026, 10:35 am
AwardPending
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Quantity

2

Bid Type

Single Packet Bid

Categories 6

HANDHELD THERMOMETER INDICATING AND RECORDING INSTRUMENTS THERMOMETER INFRARED TEMPERATURE INDICATOR FIRST AID BOX HEAT MEASURING INSTRUMENTS

Tender Overview

Eastern Railway invites bids for the procurement of Handheld Digital Infrared Thermometers (Non-Contact), including Supply, Installation, Testing and Commissioning. The scope covers on-site deployment at consignee locations with OEM warranty and after-sales support. The contract emphasizes a fully integrated supply chain with installation, commissioning, and operator training. Notable differentiators include on-site calibration capability, built-in laser targeting, and data logging for on-board memory. The tender highlights mandatory post-installation service centers within India and a one-year warranty from final acceptance. This procurement targets reliable, NABL/ILAC-ready testing capability and compliance with standard documentation requirements for government equipment. The opportunity is positioned under Indian Railways’ procurement framework, requiring structured after-sales support and service efficiency across multiple consignee points.

Technical Specifications & Requirements

  • Product category: Handheld infrared thermometer, non-contact with laser aiming and built-in data logging
  • Key features: Minimum/maximum measurable temperature, display with back-light, data output to external devices, on-board memory, and laser sighting
  • Performance metrics: Basic accuracy, emissivity setting, spectral range, and distance-to-spot ratio as specified in tender
  • Display & data: LCD with back-light, data port compatibility, and possible USB/serial interfaces for logging
  • Power & accessories: Rechargeable battery with charger included, battery backup time, and standard accessories
  • Compliance & testing: Availability of NABL/ILAC-lab test reports; certification of hazardous location suitability if required; calibration certificate issuing authority
  • Optional: User manual and training materials, OEM authorization, and warranty documents

Terms, Conditions & Eligibility

  • Warranty: 1 year from final acceptance or after installation complete
  • Scope: Supply, installation, testing, commissioning; OEM warranty certificates required at delivery
  • Inspection: Post-receipt inspection by TPI for PO values above ₹5 Lakh; otherwise consignee inspection
  • Service network: Demonstrated installation, commissioning, training and maintenance service groups within India with a list of service centers to be uploaded
  • Delivery & penalties: Coordination of delivery schedule with inspection, and absences of penalties mentioned in provided terms; ensure timely rectification during warranty
  • Documentation: GST registration, PAN, experience certificates, financials, EMD security, and OEM authorizations as applicable

Key Specifications

  • Handheld Infrared Thermometer (Non-Contact) with built-in laser aiming

  • Data logging capability and on-board memory

  • Rechargeable battery with inclusive charger

  • Display: back-lit, suitable for operation in varied temperatures

  • Calibration certificate and NABL/ILAC-compliant test reports

Terms & Conditions

  • 1-year warranty from final acceptance or post-installation completion

  • Supply, installation, testing and commissioning included

  • Post-delivery inspection by TPI for higher value PO

Important Clauses

Payment Terms

Payment terms to be as per organization policy; OEM warranties required at delivery

Delivery Schedule

Delivery tied to installation and commissioning milestones; schedule to be agreed with consignee

Penalties/Liquidated Damages

Penalties/LD details to be confirmed; warranty service delays may trigger remedies

Bidder Eligibility

  • Experience in supplying handheld infrared thermometers for government/rail sector

  • Demonstrated service network within India for installation and maintenance

  • OEM authorization and warranty support capability

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Handheld Digital Infrared Thermometer (Q3)

Authority Records

MINISTRY OF RAILWAYS

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Documents 4

GeM-Bidding-9472928.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PERFORMANCE (INFRARED / NON-CONTACT) Lowest Measurable Temperature (Infrared Non-contact) -70, -60, -50, -40, -35, -33, -32, -30, -25, -20 Or lower
PERFORMANCE (INFRARED / NON-CONTACT) Highest Measurable Temperature (Infrared Non-contact) 400, 450, 500, 535, 550, 600, 650, 700, 750, 760, 800, 900, 950, 1000, 1050, 1100, 1200, 1300, 1370, 1400, 1470, 1500, 1600, 1700, 1800, 1850, 1900, 2000, 2100, 2200, 2300, 2400, 2500, 2600, 2700, 2800, 2900, 3000 Or higher
PERFORMANCE (INFRARED / NON-CONTACT) Display Resolution 0.1 Or lower
PERFORMANCE (INFRARED / NON-CONTACT) Basic Accuracy (±) 0.5, 0.75, 1, 1.5 Or lower
PERFORMANCE (INFRARED / NON-CONTACT) Spectral Range (in micrometer) 8 TO 14
PERFORMANCE (INFRARED / NON-CONTACT) Optical Resolution-Far field (Distance to spot ratio) (calculated at 90% energy) 12:1, 13:1, 20:1, 25:1, 30:1, 50:1, 60:1, 70:1, 75:1, 100:1, 150:1, 200:1, 250:1 Or higher
PERFORMANCE (INFRARED / NON-CONTACT) Emissivity (W/m2) Continuously Adjustable from 0.1 to 1.00
DISPLAY / DATA OUTPUT Type of Display LCD
DISPLAY / DATA OUTPUT Back-light display Yes
DISPLAY / DATA OUTPUT Display Size(in inch) 2.0 to 2.4, 2.5 to 2.9, 3.0 to 3.4, 3.5 to 3.9, 4.0 to 4.4, 4.5 to 4.9, 5.0 to 5.4, 5.5 to 5.9, 6.0 to 6.4, 6.5 to 6.9 Or higher
DISPLAY / DATA OUTPUT Data Output to other devices No
DISPLAY / DATA OUTPUT Data point logging capability (on board memory) 0, 10, 12, 20, 30, 40, 50, 100, 200, 500, 1000, 2000, 3000, 4000, 4999 Or higher
BATTERY Battery Chemistry Li-ion
BATTERY Battery Chargers for Rechargeable Batteries - inclusive in the scope of supply Yes
BATTERY Number of Batteries required for operation 1
BATTERY Battery back-up time under continuous use 4, 5, 6, 8, 10, 12, 16, 20, 24, 30, 36, 48 Or higher
SALIENT FEATURES / FUNCTIONS Salient Features / Functions Datahold, Data Recall, Integral Tripod Mount, Built-In Laser Sighting, Fahrenheit and Celsius Conversion, Hazardous location approval, High and Low audible alarm, Low Battery indication, Trigger lock for continuous monitoring, Maximum and Minimum Reading, Average and Differential reading, Integrated thermocouple Input for contact Measurement
ACCESSORIES Standard accessories inclusive in the scope of supply Data transfer software, Battery Charger, Belt Holder, Wrist Strap, Carrying Case, Instruction booklet, User Manual, Thermocouple with TC adapter-T/C Type K
GENERIC Built-in laser for precisely aiming the target No
GENERIC Laser Class Class II
GENERIC Laser sighting Dual laser
GENERIC Optional/User Guide/Manual No
OPERATING CONDITIONS / INGRESS PROTECTION Minimum Operating Temperature 0, -5, -10, -15, -20, -25, -30 Or lower
OPERATING CONDITIONS / INGRESS PROTECTION Maximum Operating Temperature 50, 55, 60, 65, 70 Or higher
OPERATING CONDITIONS / INGRESS PROTECTION Maximum Operating Humidity at 40 deg C - Non-condensing (Rh) 95 Or higher
OPERATING CONDITIONS / INGRESS PROTECTION Maximum Operating Altitude (meters above MSL) 501 to 2000, 2001 to 3000 Or higher
OPERATING CONDITIONS / INGRESS PROTECTION Ingress Protection IP 65, IP 66, IP 67 Or higher
WARRANTY Warranty 1.0
CERTIFICATION / TEST REPORTS Compliance to Standards EN/IEC 61010-1 General Safety
CERTIFICATION / TEST REPORTS Hazardous location (Intrinsically Safe / non-incendive) approval No
CERTIFICATION / TEST REPORTS Availability of Test Reports from Central Govt / NABL approved / ILAC accredited Lab to prove conformity to the specification Yes
CALIBRATION Calibration Certificate issuing authority OEM Certificate

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates documenting prior handheld infrared thermometer supply

4

Financial statements demonstrating financial stability

5

EMD / security deposit documents

6

Technical bid documents and OEM authorizations

7

OEM warranty certificates

Frequently Asked Questions

How to bid on Eastern Railway thermometer tender in India 2026

Bidders must submit GST, PAN, experience certificates, financials, EMD, OEM authorizations, and technical bids. Ensure on-site installation, testing, commissioning, and 1-year OEM warranty. Provide NABL/ILAC lab test reports and calibration certificate. Include detailed service network and technician training plan for Railways.

What documents are required for Railways handheld thermometer submission

Required documents include GST registration, PAN, company financials, experience in similar supply, EMD, OEM authorization, installation and maintenance capability proof, and warranty certificates. Technical bid must demonstrate product compliance with non-contact IR specifications and data logging capability.

What are the technical specifications for the infrared thermometer tender

Specifications cover non-contact infrared operation, laser aiming, data logging, back-lit display, rechargeable battery with charger, and NABL/ILAC test reports. Key metrics include temperature range, display resolution, basic accuracy, emissivity settings, and distance-to-spot ratio as per tender text.

When is the delivery and installation deadline for the Railways tender

Delivery is tied to the agreed installation, commissioning, and testing milestones with consignee, plus supplier readiness. The contract requires on-site installation and training, with warranty commencing on final acceptance or completion; exact dates to be finalized in Purchase Order.

What are the warranty and after-sales requirements for bidders

A 1-year warranty from final acceptance or post-installation completion is required. OEM warranty certificates must accompany delivery. The vendor must maintain service centers in India and provide ongoing maintenance, troubleshooting, and timely fault rectification during the warranty period.

What is required for NABL/ILAC test reports in this bid

Bidders must provide NABL/ILAC-accredited lab test reports proving conformity to the specified infrared thermometer performance, including spectral range, emissivity, and accuracy. Test reports should be available prior to delivery and included with the technical bid.

What is the scope of supply for the Railways thermometer bid

Scope includes supply, installation, testing and commissioning of handheld infrared thermometers, data logging devices, and laser targeting. The bid requires on-site calibration, operator training, and post-delivery support with centers listed for after-sales service within India.

Are data output and memory features mandatory in this tender

Yes. Tender requires data output to external devices and on-board memory for data point logging. Ensure the device supports USB/serial interfaces and provides reliable data retrieval compatible with Railways systems.

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