Indian Army HP Printer Repair Tender Rajauri Jammu & Kashmir 185131 2026 - 10 Crore Turnover, Sports Goods Experience, GST & Solvency
Indian Army
RAJAURI, JAMMU & KASHMIR
Posted:
8 January 2026
Closed:
19 January 2026
GEM
GEM
Indian Army Repair Services Tender for Printers, UPS & Accessories 2026 - IS0 550/ISO Standards & MSE Reservation
Bid Publish Date
20-Jan-2026, 12:12 pm
Bid End Date
30-Jan-2026, 1:00 pm
Location
Progress
Issue20-Jan-2026, 12:12 pm
AwardPending
Quantity
17
Category
Repair of HP Laserjet Pro Printer
Key Highlights
- • Specific brand requirements: HP, Canon, Epson printer models and Vertiv Liebert UPS systems mentioned
- • Technical certifications: No explicit standards listed; expect OEM service credentials and warranty terms
- • Special clauses: 25% quantity variation during and after contract; delivery period extensions governed by a defined formula
- • Important eligibility: MSE reservation for state-based manufacturers with valid Udyam Registration and OEM evidence
- • Warranty/AMC: Not specified in data; suppliers should seek explicit warranty terms in the contract
- • Penalties/bonuses: Not specified; apply standard procurement penalties for late delivery or non-compliance per terms
- • Delivery/installation: Battery replacements and printer repairs require on-site or depot repair capabilities; schedule aligned with original and extended delivery periods
- • Submission requirements: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization likely required
Tender Overview
Organization: Indian Army (Department Of Military Affairs). Procurement scope includes the repair and replacement of multiple printers (HP LaserJet Pro, HP LaserJet MFP M436, Canon Laser Mono, Canon Multifunction, HP LaserJet MFP M436, Epson L3110), plus battery replacements for UPS units (Vertiv Liebert 6.0 KVA, 1 KVA Microtek, 3 KVA Electronics, 12V 7AH 1KVA). Location: Not specified; procurement appears to cover nationwide operations. Quantity/Value: 17 BOQ items listed; unit quantities unspecified. Delivery orientation: Delivery terms tied to option clause with potential quantity adjustments up to 25% and extended delivery calculations; final delivery schedule aligns with contract quantities. The bid targets maintenance, repair, and component replacement services rather than new equipment purchase, focusing on service quality and compatibility with listed brands. A notable feature is the Micro and Small Enterprises (MSE) reservation for eligible state-based manufacturers under GeM, contingent on online verification and OEM manufacture evidence.
Technical Specifications & Requirements
- Product/Service scope: Repair and replacement for listed printer models and UPS battery systems; includes Canon LBP 6030B, Epson L3110, Helical HP LaserJet models, and MFP units.
- Power/Battery components: 02 x 12V 7AH 1KVA UPS battery replacements; internal 16 x batteries for online UPS and 08 x batteries for 3KVA electronics unit; 02 x 1KVA UPS batteries.
- Service expectations: Repair capabilities for laser printers, multifunction devices, and periodic battery replacements; alignment with OEM/brand standards; no explicit technical spec numbers beyond model references.
- Standards: Not specified in the tender data; examination of delivery quality and warranty expectations implied via standard service contracts.
- Documents: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations and service credentials likely required.
Terms, Conditions & Eligibility
- EMD/Performance: Not specified in the provided data; execution dependent on standard tender practices.
- Delivery timelines: Option clause allows ±25% quantity variation; delivery period to start from last date of original delivery order with calculated extension formula.
- MSE reservation: Eligible state-based manufacturers with valid Udyam Registration; bidders must be OEM/manufacturer to avail benefits; online verification required.
Key Specifications
-
Product/service names: Repair and replacement for HP LaserJet Pro, HP LaserJet MFP M436, Canon Laser Mono, Canon Multifunction, Epson L3110 printers; UPS battery replacements for Vertiv Liebert 6.0 KVA and 1 KVA Microtek; batteries for 3 KVA electronics and wireless peripherals
-
Quantities: 17 total BOQ items; specific unit quantities not disclosed
-
EMD/Estimated value: Not disclosed in the data; follow standard GeM bidding requirements
-
Experience: Service capability in printer/UPS maintenance for government procurements
-
Quality/standards: No explicit standards provided; vendor to comply with OEM and contract terms
Terms & Conditions
-
Option Clause: up to 25% quantity variation at contracted rates during/after delivery
-
Delivery: calculated extension time based on (additional quantity/original quantity) × original delivery period, min 30 days
-
MSE Reservation: only for state-based manufacturers with valid Udyam Registration and OEM proof
Important Clauses
Payment Terms
Not specified in provided data; bidders should expect standard govt terms and may include advance/milestone payments per contract
Delivery Schedule
Delivery period commences from last date of original delivery order; extended period applies if option clause executed; minimum 30 days for added time
Penalties/Liquidated Damages
Not specified; bidders should anticipate LDs per standard government procurement terms
Bidder Eligibility
-
Manufacturers with OEM credentials for offered products (not eligible as traders for MSE benefits)
-
Online verification of Udyam registration for MSE reservation
-
GST registration and PAN provided with bid submission
Documents 4
GeM-Bidding-8860045.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
17 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Repair of HP Laserjet Pro Printer | Repair of HP Laserjet Pro Printer | 1 | job | oc.fri63rrbn | 15 |
| 2 | Repair of HP Laserjet MFP M436 Printer | Repair of HP Laserjet MFP M436 Printer | 1 | job | oc.fri63rrbn | 15 |
| 3 | Repair of Canon Laser Mono Computer Printer | Repair of Canon Laser Mono Computer Printer | 1 | job | oc.fri63rrbn | 15 |
| 4 | Repair of Canon Multifunction Machine | Repair of Canon Multifunction Machine | 1 | job | oc.fri63rrbn | 15 |
| 5 | Repair of Printer Laserjet pro M203DN | Repair of Printer Laserjet pro M203DN | 1 | job | oc.fri63rrbn | 15 |
| 6 | Repair of Colour Printer Epson L3110 | Repair of Colour Printer Epson L3110 | 1 | job | oc.fri63rrbn | 15 |
| 7 | Repair and Replacement of 02 x bty 12V 7AH 1KVA Microtek UPS | Repair and Replacement of 02 x bty 12V 7AH 1KVA Microtek UPS | 1 | job | oc.fri63rrbn | 15 |
| 8 | Repair and Replacement of 02 x bty 12V 7AH 1KVA Microtek UPS | Repair and Replacement of 02 x bty 12V 7AH 1KVA Microtek UPS | 1 | job | oc.fri63rrbn | 15 |
| 9 | Repair of laser printer Canon LBP 6030B | Repair of laser printer Canon LBP 6030B | 1 | job | oc.fri63rrbn | 15 |
| 10 | Repair of HP Laserjet Printer MFP M436 | Repair of HP Laserjet Printer MFP M436 | 1 | job | oc.fri63rrbn | 15 |
| 11 | Replacement of internal 16 x Bty of online UPS Vertiv Liebert 6.0 KVA | Replacement of internal 16 x Bty of online UPS Vertiv Liebert 6.0 KVA | 1 | job | oc.fri63rrbn | 15 |
| 12 | Replacement of internal 02 x Bty of online UPS 1 KVA Microtek | Replacement of internal 02 x Bty of online UPS 1 KVA Microtek | 1 | job | oc.fri63rrbn | 15 |
| 13 | Replacement of internal 02 x Bty of online UPS 1 KVA Microtek | Replacement of internal 02 x Bty of online UPS 1 KVA Microtek | 1 | job | oc.fri63rrbn | 15 |
| 14 | Replacement of internal 02 x Bty of online UPS 1 KVA Microtek | Replacement of internal 02 x Bty of online UPS 1 KVA Microtek | 1 | job | oc.fri63rrbn | 15 |
| 15 | Replacement of internal 02 x Bty of online UPS 1 KVA Microtek | Replacement of internal 02 x Bty of online UPS 1 KVA Microtek | 1 | job | oc.fri63rrbn | 15 |
| 16 | Replacement of internal 08 x Bty of online UPS 3 KVA Electronics | Replacement of internal 08 x Bty of online UPS 3 KVA Electronics | 1 | job | oc.fri63rrbn | 15 |
| 17 | Replacement of 05 x wireless keyboard mouse Logitech Combo | Replacement of 05 x wireless keyboard mouse Logitech Combo | 1 | job | oc.fri63rrbn | 15 |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque
4
EFT Mandate certified by Bank
5
OEM authorization/credentials for offered products
6
Experience certificates related to printer/UPS maintenance
7
Financial statements (as required by bid terms)
8
Any service/process certifications required by Indian Army procurement
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid on printer repair tender in India Army procurement 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; OEM authorizations are expected; qualify as OEM manufacturer to leverage MSE reservation; comply with option clause delivery scheduling and potential 25% quantity variation; ensure service capability for HP, Canon, Epson devices and UPS batteries.
What documents are required for the printer repair bid in Indian Army?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization for offered models; relevant service experience certificates; financial statements as applicable; proof of Udyam Registration to claim MSE reservation; ensure online verification of vendor profile.
What is the delivery extension formula for additional quantities in this tender?
Delivery extension equals (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; the purchaser may extend up to the original delivery period and adjust timelines accordingly when exercising the option clause.
Which brands and models are covered under the printer repair scope?
Scope includes HP LaserJet Pro, HP LaserJet MFP M436, Canon Laser Mono, Canon Multifunction, Epson L3110, and HP LaserJet MFP M436; UPS batteries include Vertiv Liebert 6.0 KVA and 1 KVA Microtek; additional 12V 7AH batteries for specific units.
Are MSE benefits available for this bid and how to qualify?
Yes, MSE reservation is available for state-based manufacturers with valid Udyam Registration; ensure OEM manufacturer status and online verification in GeM profile; upload evidence during bid submission for eligibility assessment.
What are the expected payment terms for the Indian Army printer repairs?
precise payment terms are not specified in the data; bidders should anticipate standard government terms including milestone payments or payment after delivery, subject to satisfactory performance and contract compliance; confirm terms during bid clarification.
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Documents 4
GeM-Bidding-8860045.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS