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Hubli Electricity Supply Company Limited printer procurement Karnataka Multi-brand HP Canon Samsung 2026

Bid Publish Date

19-Jan-2026, 12:52 pm

Bid End Date

03-Feb-2026, 1:00 pm

EMD

₹55,300

Location

DHARWAD , KARNATAKA

Progress

Issue19-Jan-2026, 12:52 pm
AwardPending
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Quantity

1452

Category

CANON 426DW

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM mix: HP, Canon, Samsung, Lexmark printers reflected in title and scope
  • • EMD amount explicitly specified: ₹55,300
  • • Service centre requirement: state-wise coverage; 30-day establishment window
  • • Turnover evidence: last 3 years, audited or CA certified turnover
  • • Delivery flexibility: option clause permitting ±25% quantity change
  • • Payment medium: DD or Banker’s Cheque payable at HESCOM Hubballi
  • • Submission workflow: scanned EMD proof with bid, hardcopy within 5 days
  • • 12 BOQ items listed; exact quantities not disclosed

Tender Overview

HESCOM (Hubli Electricity Supply Company Limited) in Karnataka seeks procurement of multi-brand printers and multifunction devices, including HP LaserJet 1020, HP LaserJet 4104, Canon 445DW, Canon 426DW, Canon 3010, Canon MF 249 DW, Samsung M2021, Lexmark Color, and related Canon models. The bid carries an EMD of ₹55,300 and involves 12 total items in the BOQ, though item-level quantities are not disclosed. The contract envisions flexible quantity adjustments (up to ±25%) and requires delivery terms aligned with the option clause described in the buyer terms. Location: Karnataka; organization: HESCOM, with no explicit end-user site specified. The bid is governed by standard service-centre, turnover, and submission requirements, including the need to establish a local service centre within 30 days if not already present.

Technical Specifications & Requirements

  • Product categories: HP LaserJet, Canon multifunction printers, Samsung laser printer, Lexmark color printers, and related models listed in the tender title.
  • EMD: ₹55,300; payment via DD or Banker’s Cheque payable to “Superintending Engineer(Ele) IT and MT” at HESCOM Hubballi. Proof of DD/BC to be uploaded with bid; hardcopy to be delivered within 5 days of bid end/opening.
  • Service centres: Functional centre in-state for carry-in warranty; if absent, must be established within 30 days of award; payment contingent on documentary evidence.
  • Turnover: Minimum average annual turnover for last 3 years as per bid document; audited balance sheets or CA certificate required.
  • Delivery/option clause: Quantity may be increased/decreased by up to 25% during contract; delivery period calculation uses original/extended periods with minimum 30 days.
  • BOQ: 12 total items; exact quantities not disclosed.

Terms, Conditions & Eligibility

  • EMD submission: ₹55,300 via DD or Banker’s Cheque; payable at HESCOM Hubballi; scanned proof plus hardcopy within 5 days.
  • Service capability: Bidder must have a functional in-state service centre or establish one within 30 days of award; payment released after documentary evidence.
  • Financial: Must meet minimum average turnover for last 3 years; provide audited balance sheets or CA certificate.
  • Delivery/penalties: Option clause allows quantity changes; adherence to delivery timelines and contract rates.
  • Documents: GST, PAN, experience certificates, financials, and OEM authorizations where applicable.
  • Compliance: Bidders must comply with all terms in the buyer-added conditions, including warranty and post-sales support expectations.

Key Specifications

    • Product categories: HP LaserJet 1020, HP LaserJet 4104, HP LaserJet P2015N, Canon 445DW, Canon 426DW, Canon 3010, Canon MF 249 DW, Samsung M2021, Canon MF110/910, Canon 50, Lexmark Color, Panther, HP Color
    • EMD: ₹55,300 via DD/BC payable to HESCOM Hubballi
    • Service Centre: in-state presence; 30 days to establish if absent
    • Turnover: minimum average annual turnover for last 3 years as per bid document
    • Delivery: option clause allows ±25% quantity change; delivery period calculations with minimum 30 days

Terms & Conditions

  • EMD of ₹55,300 required via DD or Banker’s Cheque to HESCOM Hubballi

  • Service centre must exist in-state; establishment within 30 days if absent

  • Turnover proof for last 3 years; audited statements or CA certificate

  • BoQ comprises 12 items; exact quantities not disclosed

  • Delivery flexibility up to ±25%; contract rates apply

Important Clauses

Payment Terms

EMD via DD/Banker’s Cheque (₹55,300) payable to HESCOM Hubballi; scanned proof with bid; hardcopy within 5 days

Delivery Schedule

Option clause allows ±25% quantity adjustment; delivery period calculation with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated beyond delivery/option terms; penalties to be as per standard contract terms

Bidder Eligibility

  • Must have turnover meeting the minimum average annual turnover for last 3 years as per bid document

  • Must provide audited balance sheets or CA certificate for turnover verification

  • Must establish or possess in-state service centre; if not, establish within 30 days of award

Documents 5

GeM-Bidding-8840787.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HP LASER JET 1020 compactible HP LASER JET 1020 12A cartridge 225 pieces [email protected] 15
2 HP LASER JET 4104 compactible HP LASER JET 4104 152A cartridge 197 pieces [email protected] 15
3 HP LASERJET P2015N compactible HP LASERJET P2015N HP 53A cartridge 8 pieces [email protected] 15
4 CANON 445DW compactible CANON 445DW Canon 057 cartridge 236 pieces [email protected] 15
5 CANON 426DW compactible CANON 426DW Canon 052 cartridge 550 pieces [email protected] 15
6 CANON 3010 compactible CANON 3010 Canon 925 cartridge 72 pieces [email protected] 15
7 CANON MF 249 DW compactible CANON MF 249 DW Canon 337 cartridge 12 pieces [email protected] 15
8 SAMSUNG M2021 compactible SAMSUNG M2021 Samsung 111S cartridge 116 pieces [email protected] 15
9 CANON MF110 or 910 Canon 50 compactible CANON MF110 or 910 Canon 50 047 or 50 cartridge 10 pieces [email protected] 15
10 Panthom compactible Panthom Compactible cartridge 14 pieces [email protected] 15
11 HP Color compactible HP Color HP Color 215A cartridge 4 lot [email protected] 15
12 LEXMARK Color compactible LEXMARK Color CS521 CS622 CX522 CX622 CX625 UNISOR cartridge 8 lot [email protected] 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover for last 3 years

4

Experience certificates for similar printer/multifunction procurements

5

OEM authorization letters (where applicable for multi-brand hardware)

6

DD or Banker’s Cheque proof for EMD, with hardcopy to be delivered within 5 days

7

Technical bid/compliance documents as per terms and conditions

8

Proof of functional Service Centre in-state or plan to establish within 30 days

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for printer procurement in Hubballi Karnataka 2026?

Bidders must submit EMD ₹55,300 via DD/BC to HESCOM Hubballi, include scanned proof with bid and deliver hardcopy within 5 days. Provide turnover evidence for last 3 years, GST, PAN, and OEM authorizations. Ensure in-state service center or establish within 30 days; comply with the 25% quantity option clause.

What documents are required for Karnataka printer tender submission?

Submit GST, PAN, 3-year turnover audited statements or CA certificate, experience certificates for similar procurements, OEM authorizations (if applicable), EMD proof via DD/BC, and technical bid documents. Include service-centre proof or plan to establish in-state within 30 days.

What are the technical specifications for the printer bid in Hubballi?

The tender lists models including HP LaserJet 1020/4104, Canon 445DW/426DW/3010, Canon MF 249 DW, Samsung M2021, Canon MF110/910, Canon 50, Lexmark Color; exact quantities not disclosed. Page emphasizes multi-brand compatibility rather than a single flagship spec.

What is the EMD amount and payment method for the Karnataka bid?

EMD is ₹55,300, payable via Demand Draft or Banker’s Cheque to ‘Superintending Engineer(Ele) IT and MT’ at HESCOM Hubballi. Scanned proof must accompany bid; hardcopy delivered within 5 days of bid end/opening date.

What is the delivery lead-time under the option clause in this tender?

The option clause allows ±25% quantity change; delivery period is recalculated as (Extended quantity/Original quantity) × Original delivery period with a minimum of 30 days; extensions possible up to the original delivery period under extended terms.

What criteria define bidder eligibility and turnover requirements?

Bidders must show minimum average turnover for the last 3 years as per bid document, supported by audited balance sheets or CA certificate. If the company is under 3 years old, turnover is considered from incorporation date onward, plus evidence of prior relevant procurement experience.

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