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Western Coalfields Limited Desert Cooler & Steel Body Desert Cooler Hiring Tender Nagpur Maharashtra 2026

Bid Publish Date

04-Jan-2026, 10:18 pm

Bid End Date

15-Jan-2026, 11:00 am

EMD

₹13,500

Value

₹10,72,974

Location

NAGPUR , MAHARASHTRA

Progress

Issue04-Jan-2026, 10:18 pm
AwardPending
Explore all 3 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Organizational focus on event-based cooling equipment hire for temporary deployments
  • • Emphasis on desert cooler with steel body design, suitable for quick mobilization
  • • EMD amount of ₹13,500; estimated contract value ₹1,072,974
  • • Nagpur, Maharashtra location with 440001 PIN code
  • • ATC document uploaded by buyer; bidders must review and comply with attached terms
  • • No published BOQ items; adaptability required for non-itemized service delivery
  • • No explicit delivery/window details available in data; bidders should seek clarifications
  • • Standards and certification requirements are not enumerated; plan for IS/ISI or general compliance per government tenders

Categories 5

VALVE PARTS AND ACCESSORIES PERSONAL CARE PRODUCTS COOLER HOUSEHOLD ITEM DESERT COOLER

Tender Overview

Western Coalfields Limited invites bids for Event Based Hiring of Air Conditioners and Desert Coolers – Desert Cooler; Steel Body Cooler in Nagpur, Maharashtra with an estimated value of ₹1,072,974 and EMD ₹13,500. The procurement scope is limited to short-term cooling equipment, with no BOQ items published. The tender emphasizes desert cooler deployments suitable for event-based cooling needs, leveraging steel-bodied designs. Specific delivery timelines, warranty terms, and installation responsibilities are not disclosed in the available data, but bidders should anticipate coordination with a multi-entity environment under Coal India Limited processes. This opportunity requires compliance with standard government procurement norms and ATC attachments referenced in the tender documents. The unique aspect is the event-based nature of the equipment hire, rather than long-term commissioning, suggesting flexible rental arrangements and equipment availability windows.

Technical Specifications & Requirements

  • Product category: Desert coolers (steel body) and related air conditioning/hydration for events
  • Estimated value: ₹1,072,974; EMD: ₹13,500
  • Location: Nagpur, Maharashtra 440001; procurement for temporary cooling needs during events
  • Vendor requirements: Review ATC document; no explicit BoQ items published; expect vendor to provide desiccant-free, steel-body desert coolers capable of rapid deployment and basic maintenance
  • Delivery/installation: Not specified in data; expect delivery and setup aligned with event schedule, site readiness, and safety norms
  • Standards/quality: Not specified; bidders should prepare for standard government equipment rental and safety compliance checks

Terms, Conditions & Eligibility

  • EMD: ₹13,500 due as per tender terms; source of EMD not specified in data
  • Experience/turnover: Not specified; bidders should ensure readiness to align with Coal India Limited procurement norms
  • Payment terms: Not specified; typical government tenders include milestone or upon delivery terms
  • Documents: Not specified; bidders should be prepared with GST, PAN, and ATC attachments
  • Delivery timeline: Not specified; assume synchronization with event dates
  • Warranty/AMC: Not specified; bidders should propose on-site support and basic warranty coverage

Key Specifications

  • Product/service names: Desert cooler (steel body) for event cooling; related air-conditioners

  • Quantity/scale: Not published; single or multiple units likely required for events

  • Estimated value: ₹1,072,974; EMD ₹13,500

  • Experience: Prior desert cooler/hvac event deployments recommended

  • Quality/compliance: General government tender compliance; ATC referenced

Terms & Conditions

  • EMD of ₹13,500 must accompany bid submission and is tied to tender terms

  • Delivery/installation terms are not specified; bidders should seek clarifications

  • ATC documents uploaded by buyer must be reviewed and complied with

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government terms with possible milestone or post-delivery payment

Delivery Schedule

Not specified; bidders should align deployment with event dates and site readiness

Penalties/Liquidated Damages

Not specified; standard tender terms may apply for late delivery or non-performance

Bidder Eligibility

  • GST registered bidder with relevant hvac/event equipment experience

  • Demonstrated capability to supply desert coolers steel-bodied for temporary events

  • Financial stability evidenced by recent financial statements and vendor registrations

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior event-based HVAC/cooling equipment hires

4

Financial statements or turnover proof (as required by terms)

5

EMD submission proof (₹13,500) via online payment or demand draft

6

Technical bid documents and ATC compliance documents

7

OEM authorization if applicable to desert cooler brands

8

Any safety compliance certificates and installation permissions

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for desert cooler hiring tender in Nagpur 2026

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹13,500, ATC-compliant technical bid, and OEM authorizations if applicable. Review the ATC document uploaded by the buyer and ensure desert cooler (steel body) specifications align with event-based deployment. Ensure timely submission before the deadline and comply with local regulations.

What documents are required for the cooling equipment tender in Nagpur

Submit GST certificate, PAN card, experience certificates for hvac/event deployments, financial statements, EMD proof of ₹13,500, technical bid documents, OEM authorizations if branding is involved, safety certifications, and installation/service capability details. Confirm with the ATC attachment for any additional forms.

What are the technical specs for desert cooler steel body tender

No detailed specs are published; bidders should propose steel-body desert coolers with standard cooling capacity suitable for event use, simple maintenance, and portability. Ensure compliance with general government tender safety norms and be prepared to provide air flow, water tank capacity, and power requirements upon request.

When is the EMD payment due for this procurement in Nagpur

EMD amount is ₹13,500. Payment terms are not specified; plan to submit EMD via online payment or demand draft per tender rules and provide proof with bid submission. Ensure EMD validity spans the bid evaluation period as per ATC requirements.

What are the delivery expectations for event-based cooling hire

Delivery schedule is not specified; bidders should anticipate deployment aligned with event dates, site readiness, and safety checks. Propose a deployment plan detailing unit readiness, transport logistics, on-site setup, and post-event collection within agreed windows.

What qualification standards are required for this desert cooler tender

Standards are not explicitly listed; bidders should meet general government equipment rental norms and ATC requirements. Prepare to show installation safety compliance, basic quality checks, and potential warranty/AMC terms to address post-deployment support.

How to view the ATC document for this tender in Nagpur

Click the buyer-uploaded ATC document link in the tender portal to access specific terms, conditions, and additional submission requirements. Ensure you tailor the technical bid to reflect ATC instructions and attach all requested compliance certificates with your bid.

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