Indian Army Entry and Mid Level Desktop Computers Tender 2025 DHS/DMA Rajasthan procurement 2025
Indian Army
DODA, JAMMU & KASHMIR
Posted:
16 November 2025
Closed:
26 November 2025
GEM
GEM
Southern Railway Desktop Computers Procurement Haryana? Southern Railway Entry and Mid Level Desktop Computers Tender 2026
Bid Publish Date
01-Jun-2026, 11:46 am
Bid End Date
11-Jun-2026, 12:00 pm
Progress
Issue01-Jun-2026, 11:46 am
AwardPending
Quantity
7
Bid Type
Single Packet Bid
Tender Overview
The Southern Railway (Indian Railways) releases a procurement tender for entry and mid-level desktop computers. The bid scope is limited to the supply of goods, with a compulsory on-site OEM warranty and a flexible quantity option of up to 25% during contract execution. A minimum aggregate turnover target of ₹5 crore over the last three financial years is specified, backed by audited statements or CA certification. The tender emphasizes a supply-only contract, excluding installation or services, and requires adherence to additional ATC-specified evaluation parameters. The option clause permits quantity variation at contracted rates, with delivery timelines tied to the original delivery schedule and extended periods. This tender is positioned for bidders capable of meeting financial criteria and delivering standard desktop configurations within a government procurement framework.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Desktop Computers (Q2) under Government procurement rules.
- Key categories covered: PROCESSOR, GRAPHICS, OPERATING SYSTEM, MEMORY, STORAGE, CABINET, PORTS, Monitor, INPUT DEVICES, WARRANTY.
- Specifications reference: Factory pre-loaded OS by Desktop OEM, RAM capacity and expandable RAM, SSD/HDD storage, cabinet form factor, USB Type A ports (2.0 and 3.2 Gen 1), HDMI ports, monitor availability, panel type, display tech, screen size, maximum resolution, monitor port, built-in speakers, mouse/keyboard connectivity, and keyboard type.
- Warranty: On Site OEM Warranty term to be defined by OEM terms.
- ATC additions specify aggregate turnover of ₹5 crore and annual financial statements or CA certification.
- No BOQ line items are listed; scope remains strictly supply-only.
Terms, Conditions & Eligibility
- EMD/ security deposit: not detailed in data; bidders should prepare standard EMD as per tender policy.
- Turnover requirement: minimum average annual turnover of ₹5 crore over the last three years; audited balance sheets or CA certificate required.
- Delivery: delivery cadence aligned to original delivery order; option clause allows up to 25% quantity variation at contracted rates.
- Payment terms: not explicitly specified; suppliers should anticipate government payment practices and specify terms in bid.
- Documents: GST, PAN, experience certificates, financials, EMD, OEM authorizations, and technical compliance documents as per T&C; upload of aggregate turnover details requested.
- Evaluation: additional specification parameters beyond technical specs may influence evaluation; no installation service included; supply-only scope.
Key Specifications
-
Product: Entry and Mid Level Desktop Computers (Q2)
-
Processor, Graphics, RAM, Storage, Monitor, I/O ports, and keyboard/mouse components enumerated in tender categories
-
OS: Factory pre-loaded OS by Desktop OEM
-
RAM: specified size and expandable capacity (in GB) as per BOQ/terms
-
Storage: SSD and HDD capacities as specified
-
Monitor: availability, panel type, display tech, screen size (cm), max resolution
-
Ports: USB 2.0 and USB 3.2 Gen 1 counts, HDMI ports
-
Warranty: On-site OEM warranty duration as per OEM policy
Terms & Conditions
-
Up to 25% quantity variation at contracted rates
-
Supply-only scope; no installation services included
-
Aggregate turnover minimum of ₹5 crore required
Important Clauses
Payment Terms
Payment terms to be as per standard government procurement norms; bidder to specify terms in bid; ensure alignment with delivery schedule.
Delivery Schedule
Delivery to commence after final order; extended time can be authorized per option clause; minimum extension logic defined as (additional quantity/original quantity) × original delivery period with min 30 days.
Penalties/Liquidated Damages
LD provisions to be as per GCC; ensure clarity on penalties for late delivery and non-compliance with specs.
Bidder Eligibility
-
Minimum average annual turnover ₹5 crore over last 3 financial years
-
Experience in supplying desktop computers to government bodies
-
OEM authorization from relevant desktop computer OEMs
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Authority Records
MINISTRY OF RAILWAYS
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Documents 4
GeM-Bidding-9368288.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| GRAPHICS | Graphics Type | Integrated |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| MEMORY (RAM) | Memory Expandable Up To (in GB) | 32, 64, 128 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD Plus HDD@7200 RPM |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 500, 1000, 2000 Or higher |
| CABINET | Cabinet Form Factor | Tower (More than 13 to 26 Liters) |
| PORTS | Number of USB Type A Port (Version 2 Point 0) | 4 Or higher |
| PORTS | Number of USB Type A Port (Version 3 point 2 Gen 1) | 2, 3, 4, 5, 6 Or higher |
| PORTS | Number of HDMI Ports | 1 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Panel Type | Vertical Alignment (VA), In Plane Switching (IPS) |
| Monitor | Display Technology | LED Backlit LCD (Liquid Crystal Display) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8") |
| Monitor | Maximum Resolution (Pixels) | 1920 x 1080 (Full HD) |
| Monitor | Monitor Port | HDMI, VGA |
| Monitor | Speaker | No, Yes |
| INPUT DEVICES | Mouse Connectivity | USB Wired, Wireless Or higher |
| INPUT DEVICES | Keyboard Connectivity | USB Wired, Wireless Or higher |
| INPUT DEVICES | Type of Keyboard | Standard |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Audited financial statements for last 3 years or CA certificate showing turnover
4
Experience certificates for similar desktop computer supply
5
EMD/Security deposit documentation as per tender
6
Technical bid documents and compliance certificates
7
OEM authorization letter from desktop computer OEM
8
Aggregate turnover statement (₹5 crore) as per ATC
Frequently Asked Questions
How to bid for Southern Railway desktop tender 2026?
Bidders must meet eligibility: turnover ≥ ₹5 crore, provide GST and PAN, furnish audited financials or CA certificate, and supply OEM authorization. Include EMD as per ATC, technical compliance, and aggregate turnover claim of ₹5 crore. Ensure supply-only scope with option clause up to 25% quantity variation.
What documents are required to participate in the desktop tender?
Submit GST certificate, PAN card, three-year turnover proof (audited or CA certificate), experience certificates for similar desktop supply, OEM authorization, EMD documentation, technical bid and response to all specification categories, and the aggregate turnover statement of ₹5 crore as per ATC.
What are the key technical specifications for the desktops?
Desktops must include processor, graphics, factory pre-loaded OS, RAM capacity with expandability, SSD/HDD storage, cabinet form factor, USB ports (2.0 and 3.2 Gen1), HDMI ports, monitor availability with panel type, display tech, screen size, max resolution, monitor port and input devices compatibility.
When is the delivery window and how are quantities adjusted?
Delivery begins after the original delivery order; quantity variation up to 25% is allowed at contracted rates. If extended delivery is used, time extension is calculated as (additional/original) × original period, minimum 30 days, with possible further extension up to the original delivery period.
What are the payment terms for the desktop procurement?
Payment terms follow government norms; bidders should specify terms in their bid and align with delivery milestones. No explicit terms are provided in the data; ensure clarity on invoicing, acceptance, and 30-day payment windows in the proposal.
What OEM certifications or brand requirements are applicable?
Bidders must provide OEM authorization letters for the desktop models offered and ensure compliance with on-site OEM warranty terms. ISI or IS/other standards are not explicitly listed; certification requirements rely on OEM and government procurement policies.
What is the aggregate turnover requirement for eligibility?
Eligibility requires a minimum average annual turnover of ₹5 crore over the last three financial years. Provide audited balance sheets or CA certification showing the turnover; constitution date considerations apply if the bidder is newly formed.
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Documents 4
GeM-Bidding-9368288.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS