Indian Army Entry and Mid Level Desktop Computers Tender 2025 DHS/DMA Rajasthan procurement 2025
Indian Army
DODA, JAMMU & KASHMIR
Posted:
16 November 2025
Closed:
26 November 2025
GEM
GEM
Department Of Empowerment Of Persons With Disabilities Desktop Computers Tender 2026 Q2 ISO 9001 1.25M
Bid Publish Date
01-Jun-2026, 9:59 am
Bid End Date
19-Jun-2026, 11:00 am
EMD
₹37,500
Value
₹12,50,000
Location
KANCHIPURAM , TAMIL NADU
Progress
Issue01-Jun-2026, 9:59 am
AwardPending
Quantity
15
Bid Type
Two Packet Bid
Tender Overview
The Department Of Empowerment Of Persons With Disabilities seeks to procure entry and mid level desktop computer systems with pre-loaded operating systems from a qualified bidder. Estimated total value is ₹1,250,000 with an EMD of ₹37,500. Deliverables cover CORE computer units including processor details, RAM, storage (SSD/HDD), cabinet form factor, and optional monitor. Selection emphasizes compliance with stated standards, OEM support, and delivery readiness within contract terms. A key differentiator is the vendor’s ability to meet the 25% quantity variation clause and ensure timely after-sales service from an India-registered OEM. This tender targets suppliers capable of providing standard desktop configurations, validated by ISO 9001 and other specified criteria. The procurement aligns with government buy-sell processes and ensures clear duties for installation, warranty, and support.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Desktop Computers
- Processor details: Category: PROCESSOR; Description of Stores; Computer Type; Processor Number
- Operating System: Factory pre-loaded operating system by Desktop OEM
- Memory & Storage: RAM size (GB); SSD capacity (GB); HDD capacity (GB)
- Cabinet & Monitor: Cabinet form factor; Monitor availability; Screen size in cm
- Warranty: On-site OEM warranty in years
- Certifications/Standards: ISO 9001 certification required; OEM/Imported product must have Indian after-sales support; IS/IS0 alignment to standard procurement practices
- Other: No BOQ items listed; bidder must demonstrate capability to supply standard desktop configurations with the above specs and deliver per contract terms
Terms, Conditions & Eligibility
- EMD: ₹37,500
- Delivery Clause: 25% quantity variation during contract; delivery period adjustments per option clause
- OEM/Imported: If imported, OEM or authorized seller must have India-based registered office for after-sales support
- Certifications: Bidder or OEM must hold ISO 9001 certification
- Documentation: Bids must include required certificates; absence may lead to rejection
- Buyback/GST: GST considerations for buyback scenarios; separate offline invoice handling; ITC considerations apply
- Warranty/After-Sales: On-site warranty duration to be specified by OEM; ensure service coverage within India
Key Specifications
-
Desktop computer with pre-loaded OS by OEM
-
RAM: specify capacity (GB) from tender data
-
Storage: SSD GB and HDD GB capacities
-
Monitor: availability indicator and screen size in cm
-
Cabinet: Form factor
-
Warranty: On-site OEM warranty in years
Terms & Conditions
-
25% quantity variation allowed at contract placement; extended periods defined
-
ISO 9001 certification required for bidder or OEM
-
India-based OEM/authorized service for imported products and after-sales support
Important Clauses
Payment Terms
EMD ₹37,500; standard government payment terms to be specified in contract
Delivery Schedule
Delivery window tied to last date of original delivery order; extended period based on option clause with minimum 30 days
Penalties/Liquidated Damages
LD terms to be defined in contract for late delivery or non-conformance
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
Registered Indian OEM or authorized seller for imported products
-
Demonstrated experience supplying desktop computer systems with OEM pre-loaded OS
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Authority Records
MINISTRY OF SOCIAL JUSTICE AND EMPOWERMENTEMPOWERMENT OF PERSONS WITH DISABILITIES DEPARTMENT
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Documents 5
GeM-Bidding-9393116.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Home |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD Plus HDD@7200 RPM |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 500, 1000, 2000 Or higher |
| CABINET | Cabinet Form Factor | Tower (More than 13 to 26 Liters) |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates demonstrating prior desktop supply
4
Financial statements (audited, if applicable)
5
EMD submission proof
6
Technical bid documents showing OEM capabilities
7
OEM authorization certificate (if applicable)
8
ISO 9001 certification proof for bidder or OEM
Frequently Asked Questions
How to bid for the desktop tender in India 2026 with ISO 9001
To bid, provide GST, PAN, OEM authorization, ISO 9001 proof, and EMD ₹37,500. Include evidence of pre-loaded OS by OEM, RAM, SSD/HDD capacities, monitor option, cabinet form factor, and on-site warranty. Ensure India-based after-sales support for imported products and comply with the 25% quantity variation clause.
What documents are required for the desktop procurement bid in 2026
Submit GST certificate, PAN card, experience certificates for desktop supply, audited financials, EMD receipt, technical bid detailing processor, RAM, storage, monitor, warranty, and OEM authorization. Include ISO 9001 certificate for bidder or OEM and proof of India-based after-sales support for imported items.
What are the technical specifications for the pre-loaded OS desktops
Desktops must come with a factory pre-loaded OS by the OEM, with RAM capacity defined in the BOQ, SSD and HDD storage capacities specified, monitor availability indicated, and a defined cabinet form factor. Ensure compatible drivers and warranty aligned to OEM terms.
When is the delivery schedule for the desktop contract
Delivery terms allow a quantity variation up to 25% and depend on the original delivery period. Extended delivery time follows the formula (additional quantity/original quantity) × original period, with a minimum of 30 days. Final timeline set in contract.
What is the EMD amount for the desk top tender bidding 2026
The bid security or EMD required is ₹37,500. Submit via official online portal or as specified in tender terms, ensuring validity for the bidding period and necessary bid submission documents.
What certification and after-sales support are required for imported desktops
Imported desktops must have an OEM or authorized seller with a registered Indian office for after-sales service. Submit the OEM certificate and proof of Indian service support; bidder or OEM must hold ISO 9001 certification to comply with bid terms.
What are the payment terms for the government desktop supply contract
Payment terms will align with government tender norms and contract specifics. Expect standard terms such as milestone-based payments post-delivery, with documentation confirming shipment, installation, and acceptance. Exact percentages and timelines will be defined in the award contract.
What are the eligibility criteria for the Department of Empowerment desktops
Bidders must prove ISO 9001 certification, OEM authorization, prior experience supplying OEM-preloaded OS desktops, GST registration, and financial stability. Must also demonstrate ability to meet the 25% quantity variation clause and provide India-based after-sales service for imported items.
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Documents 5
GeM-Bidding-9393116.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS