Indian Army Department Of Military Affairs Tool Kit & Auto Parts Tender 2026 in India – 17 Items List & Service Center Clause

Tender Overview

The opportunity is issued by the Indian Army, Department Of Military Affairs, for a multi-item tool kit and automotive components procurement spanning 17 distinct items such as CUTTING PLIER 200MM, ASSY FUEL HEATER, HYDRAULLIC JACK 8 TON, SEAL OIL, RADIATOR CAP, SCREW DRIVER 12, and CLUTCH related assemblies. The procurement scope covers category-definite tooling and spare parts for military vehicle maintenance, with the BOQ listing 17 items though item descriptions vary from standard hand tools to serviceable components. Notable differentiators include mandatory functional Service Centres in the consignee state, advance sample approval before bulk manufacturing, and post-receipt inspection by a Board of Officers. The estimated value and EMD are not disclosed in the provided data, but turnover evidence is required in the bid documents. The tender emphasizes local service capability and a strong supply chain to support on-site or carry-in warranty scenarios as applicable, with a 30-day service establishment window after contract award. This tender requires conformance to buyer-specified samples and pre-approval processes, and establishes a pre-set inspection regime prior to acceptance. The procurement aims to ensure reliable supply of spares and tools essential for military vehicle maintenance.

Technical Specifications & Requirements

• Product categories include: cutting pliers, fuel heater assemblies, hydraulic jacks, oil seals, locking plates, radiator caps, screwdrivers, back-up lamp switches, PTFE hoses, pullers, ignition switches, oil separators, sun visors, gear cover gaskets, and clutch master cylinders.
• Inspection: post-receipt inspection at consignee site; pre-dispatch at seller premises only if ATC selects it.
• Advance sample: 1 sample within 7 days of award; buyer approval or modification list within 7 days; bulk supply must follow approved sample.
• Service centres: must have a functional service centre in the state of each consignee location; if not, establish within 30 days of award; payment conditioned on service-centre documentation.
• Turnover evidence: minimum average annual turnover for last 3 years as per bid document; require certified audited statements or CA/CMA certificate.
• Quantity & unit details: itemized 17 components; exact quantities not provided in the data.
• Delivery/quality framework: adherence to contract specifications with potential LD or contract termination for major deviations.
• Sample costs: samples for test supplied by contractor free of cost; bulk production costs borne by contractor until sample approval.
• Warranty/maintenance: on-site warranty applicability not explicitly stated; service-centre presence is a critical condition.
• BOQ: 17 items; item descriptions not fully listed in the data provided.

Terms, Conditions & Eligibility

• Service centre requirement: functional in each consignee state; establish within 30 days if not present. Payment released after submission of service-centre evidence.
• Inspection regime: post-receipt inspection by Board of Officers; pre-dispatch NA unless ATC requires it.
• Advance sample: mandatory 1 sample within 7 days; approval or modification list within 7 days; bulk supply must align with approved sample.
• Turnover: minimum average annual turnover for last 3 years as indicated in bid document; provide audited balance sheets or CA/CMA certificate.
• Sample testing costs: contractor bears costs for bulk production before unconditional sample approval; samples supplied free of cost for testing.
• Penalties/termination: deviations from contract specifications may trigger termination after formal notification.
• Documentation: bidders must provide GST, PAN, experience certificates, financial statements, EMD documents, and OEM authorizations if applicable.
• Deliverables: 17 listed items with exact model/part numbers and specifications to be confirmed during supplier evaluation.