Indian Army Jammu Printer & Related Equipment Tender 2025 ISO 9001 Supply of Goods
Indian Army
JAMMU, JAMMU & KASHMIR
Posted:
7 November 2025
Closed:
17 November 2025
GEM
GEM
Indian Army Department of Military Affairs Leh Epson Formatter Components Tender 2026
Bid Publish Date
08-Jul-2026, 6:28 pm
Bid End Date
20-Jul-2026, 7:00 pm
Location
Progress
Issue08-Jul-2026, 6:28 pm
AwardPending
Quantity
16
Category
Formatter card for Brother
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM implications: OEM warranty certificates required; service network must cover India
- • Technical scope: Formatter cards for Brother and Epson, PF sensors, Epson waste pads, upgradation kits
- • Delivery flexibility: 25% quantity variation allowed with calculated delivery extension
- • Warranty expectations: OEM warranty with post-installation service, training, and maintenance
- • Service capability: Installation, commissioning, troubleshooting, and AMC readiness
- • Documentation: OEM authorizations and service center details to be submitted
Categories
1
Tender Overview
Indian Army under the Department of Military Affairs invites bids for a set of printer peripheral components, including Formatter card for Brother, Formatter card for Epson, PF Sensor for Epson, Waste pad for Epson, and Upgradation set. Located in LEH, JAMMU & KASHMIR - 194101, the procurement scope covers multiple Epson/Brother related items with an estimated value not disclosed. The contract accommodates quantity fluctuations up to 25% of bid/contracted quantity and requires robust after-sales support with an established service network in INDIA. Key differentiator includes the option clause impacting delivery timelines and batch size, plus OEM warranty coverage. The tender emphasizes post-installation support and service center reach in consignee locations.
Technical Specifications & Requirements
- Items: Formatter cards for Brother; Formatter cards for Epson; PF Sensor for Epson; Waste pad for Epson; Upgradation set.
- Delivery/Option Clause: Quantity may be increased up to 25% at contract rates; delivery time adjustments follow a defined formula with a minimum 30 days.
- Warranty: OEM warranty certificates required; warranty period aligns with the specification from date of final acceptance or post-installation; after-sales service with training and maintenance teams must be in INDIA; service center details to be uploaded with bid.
- Service & Support: Installation, commissioning, troubleshooting, and maintenance service capability must be established locally; list service centers near consignee destinations.
- BoQ: 5 items with unspecified quantities; the scope concentrates on printer peripherals and upgrade components.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract; extended delivery period follows the calculated formula.
- Warranty & OEM: OEM warranty certificates must be submitted on delivery; supplier must have established service network in India and provide installation/training support
- Delivery Terms: Delivery schedule tied to the last date of the original delivery order; extended timeline calculations apply when options are exercised.
- Compliance: Bidders must comply with the terms and demonstrate capability for after-sales service across India.
- Documentary Evidence: OEM authorization and service center details to be uploaded.
Key Specifications
-
Product/service names: Formatter cards (Brother, Epson), PF Sensor (Epson), Waste pad (Epson), Upgradation set
-
Quantities: 5 items; exact quantities not disclosed in BoQ
-
Estimated value: Not disclosed
-
Experience: Demonstrated capability for printer peripheral components in India
-
Quality/standards: OEM warranties; installation and maintenance capabilities
Terms & Conditions
-
Option clause allows ±25% quantity variation during contract with extended delivery timelines
-
OEM warranty certificates must accompany delivery; after-sales service in India required
-
Delivery timelines rely on last date of original order with formula-based extension
-
BoQ items are specified but exact quantities are not provided in tender data
Important Clauses
Payment Terms
Not explicitly stated in available data; ensure to verify during bid submission
Delivery Schedule
Delivery period calculated from last date of original delivery order; extended delivery time via option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in the provided data; bidders should seek clarity during bid clarification
Bidder Eligibility
-
Proven experience in supplying printer peripherals and upgrade kits to government or large organizations
-
Demonstrated OEM authorization for Brother and Epson components
-
Compliance with Indian after-sales service requirements and national service network
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Formatter card for Brother , Formatter card for Epson , PF Sensor for Epson , Waste pad for Epson , Upgradation set
Pre-Bid & Qualification
Pre-Bid Date
16-07-2026 18:00:00
Pre-Bid Venue
All vendors are requested to attend the pre-bid interaction alongwith sample of items. If not attend the same the vendor cannot be accepted.
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Leh
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Leh | Leh | - | - | 2 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9578799.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Closed:
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GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Formatter card for Brother
Formatter card for Brother
2 nos
Delivery: 15 days
#2
Formatter card for Epson
Formatter card for Epson
2 nos
Delivery: 15 days
#3
PF Sensor for Epson
PF Sensor for Epson
4 nos
Delivery: 15 days
#4
Waste pad for Epson
Waste pad for Epson
5 nos
Delivery: 15 days
#5
Upgradation set
Upgradation set
3 nos
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Formatter card for Brother | Formatter card for Brother | 2 | nos | spathania | 15 | |
| 2 | Formatter card for Epson | Formatter card for Epson | 2 | nos | spathania | 15 | |
| 3 | PF Sensor for Epson | PF Sensor for Epson | 4 | nos | spathania | 15 | |
| 4 | Waste pad for Epson | Waste pad for Epson | 5 | nos | spathania | 15 | |
| 5 | Upgradation set | Upgradation set | 3 | nos | spathania | 15 |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar procurement
4
Financial statements (audited, if available)
5
EMD/Security deposit documentation (as applicable)
6
OEM authorization letter
7
Technical compliance certificates (if any)
8
Service center list with locations near consignee destinations
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for printer component tender in Leh 2026 Indian Army
Bidders must submit GST, PAN, OEM authorization, experience certificates, and financials; supply of Formatter cards and related Epson/Brother peripherals requires OEM warranties and service center details; delivery timelines link to the original order with a 25% quantity option, and post-installation support must be available.
What documents are required for Leh printer peripheral procurement
Required documents include GST certificate, PAN, OEM authorization letter, service center locations, performance certificates for similar work, audited financial statements, and EMD documentation if applicable; ensure OEM warranties are provided with delivery.
What are the technical specifications for Epson PF sensor and waste pad
The tender specifies PF Sensor and Waste Pad for Epson as individual items; exact performance metrics are not detailed here, bidders should refer to the OEM technical sheets and include IS/IEC compatibility statements and warranty terms with the bid.
When is the delivery deadline if quantity changes are exercised
Delivery time is calculated from the last date of the original delivery order; if quantity increases by up to 25%, the extended period follows (Quantity Increase ÷ Original Quantity) × Original Delivery Period, with a minimum 30 days.
What warranty is expected for Epson/Brother components in this tender
OEM warranty certificates must be supplied at delivery; the seller must offer post-installation support, installation, training, troubleshooting, and maintenance services through a nationwide Indian network.
Which brands and components are covered under this Leh tender
Items include Formatter cards for Brother and Epson, PF Sensor for Epson, Waste Pad for Epson, and an Upgradation set; ensure brand compatibility and OEM authorization for all listed components.
How to verify eligibility for this Indian Army printer parts bid
Confirm prior experience in government/large-scale procurement of printer peripherals, maintain valid GST/PAN, provide OEM authorizations, demonstrate service network readiness, and supply OEM warranty documentation with the bid.
What is the role of service centers in Indian Army printer bids
Bid submission requires detailing service centers near consignee locations; after-sales service capability, including installation and maintenance, must be demonstrable across India with supported training programs.
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Documents 4
GeM-Bidding-9578799.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS