Indian Army Handheld Radio Set Base Station Tender 2025 - 25% Quantity Option, ATC Clauses
Indian Army
JHANSI, UTTAR PRADESH
Posted:
9 January 2026
Closed:
24 January 2026
GEM
GEM
Indian Army Digital Radio Hand Held Sets with Base Station Procurement Meerut Uttar Pradesh 2026
Bid Publish Date
02-Jul-2026, 1:40 pm
Bid End Date
13-Jul-2026, 2:00 pm
Location
Progress
Issue02-Jul-2026, 1:40 pm
AwardPending
Quantity
4
Bid Type
Two Packet Bid
Categories
3
Tender Overview
The Indian Army, Department of Military Affairs, seeks procurement of Digital Radio Hand Held Sets with Base Station and Accessories for delivery at Meerut, Uttar Pradesh 245206. The scope references handheld radios with base station capability and related accessories, under a government procurement process in 2026. The tender notes an option clause allowing up to 25% quantity variation during contract execution and potential extension of delivery time with a defined calculation method. EMD and start/end dates are not disclosed in the provided data, but bidder compliance with the option clause and vendor code setup is required. This opportunity is targeted at suppliers experienced in secure communications equipment with capability to scale orders and meet delivery milestones within the extended period framework.
Technical Specifications & Requirements
- Product category: Digital Radio Hand Held Sets with Base Station and Accessories for military use
- No detailed technical specs are provided in the data; bidders should prepare for broad radio communication equipment requirements and ensure compatibility with base station configurations
- Required documentation for vendor code creation includes: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank
- End User Certificate policy indicates buyers may provide a form in the purchaser’s standard format
- Delivery and performance expectations hinge on the option clause and contract delivery framework; bidders should audit internal capacity for upscaling and secure supply chain readiness
Terms, Conditions & Eligibility
- Option Clause: purchaser may increase/decrease quantity up to 25% of bid/contract quantities, with proportional delivery time adjustments
- Delivery period rules: extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extension may be permitted up to the original delivery period
- Vendor code setup: submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate with bid
- End User Certificate may be provided in purchaser’s standard format; ensure compliance with End User terms
- EMD amount not specified in the data; bidders must conform to standard EMD requirements per organization norms
Key Specifications
-
Product: Digital Radio Hand Held Sets with Base Station and Accessories
-
Location: Meerut, Uttar Pradesh 245206
-
Quantity: up to 25% variation allowed during contract
-
Delivery: extended delivery period rules with minimum 30 days
-
Standards/Certs: Not specified in tender data
Terms & Conditions
-
Option Clause allows ±25% quantity change
-
Delivery period adjustments follow a defined formula
-
Vendor code documentation includes PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Delivery & Quantity Variation
Up to 25% quantity variation either increasing or decreasing during contract and currency; delivery time adjusts proportionally with a minimum of 30 days.
Vendor Code Creation Documents
Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate with bid submission.
End User Certificate
End User Certificate to be provided in purchaser’s standard format if requested.
Bidder Eligibility
-
Experience in supplying communications equipment for government or military use
-
Capacity to scale orders under 25% variation
-
Compliance with vendor code creation requirements (PAN, GSTIN, EFT mandate)
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
DIGITAL RADIO HAND HELD SETS WITH BASE STATION AND ACCESSORIES
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Meerut
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Meerut | Meerut | - | - | 4 | 30 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 3
GeM-Bidding-9548724.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Closed:
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GEM
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Historical Data
Required Documents
1
PAN Card
2
GSTIN
3
Cancelled Cheque
4
EFT Mandate certified by Bank
5
End User Certificate (in buyer’s standard format if requested)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the Indian Army digital radio equipment tender in Meerut?
Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate with the bid. Prepare for a vendor code creation process and ensure End User Certificate compliance if requested. The option clause allows ±25% quantity changes, so plan capacity accordingly and confirm delivery schedules early.
What documents are required for vendor code creation in this tender?
Required documents include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank. These must be submitted with the bid to establish vendor eligibility and enable contract processing; ensure these are current and match the organization’s records.
What is the delivery variation policy for this Indian Army procurement?
The purchaser can adjust quantity by up to 25%. The corresponding delivery time adjusts using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the extended period can be up to the original delivery period with ongoing options.
What are the End User Certificate requirements for this bid in Meerut?
End User Certificate may be required in the buyer’s standard format. Bidders should be prepared to furnish the certificate if requested, ensuring that the end-use complies with government procurement controls and security requirements.
Are there any specified technical standards for the radios in this tender?
No explicit technical standards are listed in the available data. Bidders should prepare to demonstrate interoperability with a base station and accessories, and be ready to provide technical specifications and compliance documents as required by the Indian Army procurement process.
What is the estimated value and EMD details for this tender in Meerut?
The tender data provided does not disclose an estimated value or EMD amount. Bidders should monitor the official procurement portal for the exact figures and ensure their bids include appropriate security deposits and value estimates aligned with the organization’s norms.
What happens if quantity is increased during contract execution in this tender?
If quantity increases by up to 25%, delivery timelines extend according to the specified formula, with a minimum 30-day extension. Bidders must confirm updated delivery schedules upon contract modification and maintain supply chain readiness to fulfill expanded orders.
What submission steps ensure eligibility for this Indian Army radio equipment bid?
Ensure vendor code creation documents (PAN, GSTIN, canceled cheque, EFT mandate) are ready and submitted with the bid. Also prepare End User Certificate if requested, and align delivery planning with the option-clause framework to accommodate potential quantity changes.
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Documents 3
GeM-Bidding-9548724.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS