Indian Army Department Of Military Affairs Spares Supply Tender Hisar Haryana 1-Year OEM Warranty 2026

Tender Overview

Indian Army (Department Of Military Affairs) in Hisar, Haryana invites bids for the supply of goods (7 items in BOQ; scope includes installation/testing where applicable). Estimated value and specific item details are not disclosed, but the contract contemplates an option clause allowing up to 25% quantity variation at contracted rates. The supplier must cover pre-dispatch and post-receipt inspections as per BOO guidelines, with spares samples due within 2 days after bid opening. A 1-year warranty spans from final acceptance or post-installation, with OEM warranties delivered at delivery. This procurement emphasizes robust after-sales support via India-based service centers. Unique clause: must provide spares samples within 2 days post opening; inspection regime is clearly defined (Pre-dispatch and Post-receipt). This tender requires compliance with standard government procurement terms and clear escalation paths for defects. The absence of explicit start/end dates and itemized values requires bidders to assess total ownership cost and warranty coverage carefully, ensuring readiness for on-site training and commissioning if required.

The Bidder should align with the Army’s quality expectations, maintain traceability of spares, and ensure timely delivery within the extended delivery framework under the option clause. The procurement focuses on reliability, traceability, and post-sale support across India.

Technical Specifications & Requirements

• Scope of supply: Only supply of goods (all cost components included)
• Warranty: 1 year from final acceptance or after installation/commissioning, OEM warranty certificates required at delivery
• Inspection: Pre-dispatch inspection at seller premises (if ATC selected); Post-receipt inspection at consignee site; inspection by BoO as stated
• Service & support: Installation, commissioning, training, troubleshooting, and maintenance service group with regional centers in India
• Delivery conditions: Delivery schedule governed by option clause; samples of spares required within 2 days after bid opening
• BOQ: 7 items, specific quantities not disclosed; scope indicates multi-item supply with potential variations up to 25%
• Acceptance: Stores inspected before acceptance; spares checked after bulk delivery
• Financials: EMD not disclosed; bid must include GSTIN, PAN, cancelled cheque, EFT mandate
• Special clauses: Option to increase/decrease quantity up to 25% at contracted rates; minimum 30 days added delivery time during extension

Terms, Conditions & Eligibility

• EMD and exact financial terms not disclosed; bidders must comply with standard vendor prerequisites
• Documents: PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank; OEM authorizations may be required
• Warranty: 1 year warranty; OEM certificates to be submitted at delivery
• Inspection: Pre-dispatch and post-receipt inspection as per BOO guidelines; sample spares due within 2 days of bid opening
• Delivery: Option clause allows ±25% quantity variation; delivery timelines linked to original delivery period with calculated extensions
• After-sales: Well-established service centers in India; provide installation, commissioning, training, and maintenance
• Sample requirement: Spares samples must be provided within 2 days after bid opening to enable evaluation
• BoQ: 7 items; not all quantities disclosed; supplier must plan for potential multi-item fulfillment and spare parts availability