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E-nagar Palika Madhya Pradesh Vending Machine - Bags Procurement Sehore 2026

Bid Publish Date

14-Jul-2026, 7:06 pm

Bid End Date

30-Jul-2026, 7:00 pm

EMD

₹20,000

Value

₹10,00,000

Location

SEHORE , MADHYA PRADESH
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Progress

Issue14-Jul-2026, 7:06 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 2

VENDING MACHINE MACHINE

Tender Overview

Organization: E-nagar Palika Government Of Madhya Pradesh, Urban Development And Environment Department. Product: Vending machines for bags. Location: Sehore, Madhya Pradesh 466001. Estimated Value: ₹10,00,000 with EMD ₹20,000. Scope covers design, display, payment module, controller, bag storage capacity in numbers, and associated accessories. Buyers require training/demonstration and warranty against manufacturing defects, plus post-warranty support. A key differentiator is the option clause allowing up to 25% quantity variation during contract execution, with delivery timing recalibrated from the last delivery order date. This tender emphasizes supplier capability to supply complete machine kits with installation and commissioning.

Technical Specifications & Requirements

  • Category: Generic; Material of Machine (spec not disclosed)
  • Features & Performance: Machine Design Concept, Bag Storage Capacity in Nos, Payment Module, Controller, Display, Accessories to be supplied with machine
  • Service & Warranty: Training and Demonstration, Warranty against Manufacturing defect, Post Warranty Support; Test Reports/Documentation to be provided on demand
  • Compliance: All relevant test reports / supporting documents must be available at bidding or on demand. Manufacturer/OEM alignment required; importer conditions apply if applicable
  • The tender focuses on a turnkey bag vending solution with necessary training and stringent post-sale support requirements.

Terms, Conditions & Eligibility

  • EMD: ₹20,000
  • Quantity Flexibility: Up to 25% increase/decrease during and after award at contractual rates
  • Turnover: Minimum average annual turnover criteria stated in bid document; audited balance sheets or CA certificate required
  • OEM/Import: If imported, OEM must have Indian after-sales support presence; 국내 office requirements apply
  • Documentation: Bidder to upload undertaking on financial health and non-liquidation status; GST/PAN and experience certificates to be provided as per T&C

Key Specifications

    • Product category: Vending machine for bags
    • Bag storage capacity: specified in units (Nos) within tender text
    • Payment module: integrated payment acceptance (cash/card/digital)
    • Controller: on-board control unit for operation
    • Display: user interface display specifications not fully disclosed
    • Materials: machine body material not detailed
    • Warranty: manufacturing defect warranty indicated; duration not specified
    • Training: mandatory training and demonstration included
    • Test reports: required on demand

Terms & Conditions

  • EMD amount: ₹20,000 with bid submission

  • Quantity variation: +/- 25% during/after contract at same rates

  • Turnover requirement: bidder and OEM turnover as per bid document

  • Import/OEM: Indian after-sales support for imported items

  • Documentation: include undertaking re financial health and non-liquidation

Important Clauses

Payment Terms

Not explicitly stated; terms to be as per bid document, with possible advance/milestone payments included in contractual schedule

Delivery Schedule

Delivery period linked to original delivery order; additional time proportional to quantity variation with minimum 30 days

Penalties/Liquidated Damages

Not specified; penalties to be defined in contract terms if delivery/commercial obligations are breached

Bidder Eligibility

  • Not under liquidation or court receivership

  • Minimum average turnover as per bid document (last 3 years)

  • OEM/Authorized Seller with Indian after-sales support if imported

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Vending Machine - Bags (Q2)

Advisory Bank

State Bank of India

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Sehore

Delivery Pincodes

466001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Vijay Koli466001,main municipal corporation office near goverment hospital sehore 466001SehoreMadhya Pradesh466001215-

Authority Records

URBAN DEVELOPMENT AND ENVIRONMENT DEPARTMENT

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Documents 4

GeM-Bidding-9607434.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Material of Machine Mild Steel
Features and Performance Machine Design Concept Freestanding
Features and Performance Bag Storage Capacity in Nos 500 and above
Features and Performance Payment Module Coin Slot
Features and Performance Controller Digital Electronic Controller
Features and Performance Display Suitable LED / LCD Display
Features and Performance Accessories to be supplied with machine The machine shall be supplied with required suitable battery backup, battery charger etc.
Buyer Specific Requirements Other Requirements Yes
Service, Warranty, Installation and Commissioning Training and Demonstration The installation and demonstration of the machine at the consignee place (with dispensing of bags up to "Bag Storage Capacity in Nos." of the machine) shall be carried out as part of installation and commissioning
Service, Warranty, Installation and Commissioning Warranty against Manufacturing defect 1 year from the date of satisfactory commissioning of the machine
Service, Warranty, Installation and Commissioning Post Warranty Support Agree to provide all supports and spares etc including CMC / AMC as per independent contract if placed by the buyer for 7 years from the date of commissioning
Certification / Test Report Agree to provide all relevant documents Test Report/supporting document /reports etc if applicable to the buyer at the time of bidding or on demand Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate confirming turnover

4

Experience certificates for similar vending-machine projects

5

OEM authorization / Authorized Seller certificate (if applicable)

6

Technical bid documents and product specifications

7

EMD payment proof (DD/online remittance)

8

Post-sales service capability proof (local office in India for OEM/imported products)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid on the vending machine bags tender in Sehore MP 2026

Bidders should submit GST, PAN, and audited turnover certificates, along with an EMD of ₹20,000. Provide OEM authorization if imported, and demonstrate after-sales capability in India. Include training plan, test reports on demand, and adherence to option clause for ±25% quantity variation.

What documents are required for the Sehore vending machine procurement

Required documents include GST certificate, PAN card, audited financial statements or CA certificate for turnover, experience certificates of similar projects, OEM authorization, technical bid with product specs, EMD proof, and evidence of after-sales support capability in India for imported items.

What are the key technical specifications for the bag vending machine

Key specs include bag storage capacity in Nos, integrated payment module, controller, display, machine design concept, and accessories. Training and manufacturing-defect warranty are required, with provision to provide test reports upon demand.

When is the delivery timeline for the Sehore vending machine tender

Delivery starts after the original delivery order; if quantity increases, additional time is (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, with extension possible up to the original delivery period.

What is the EMD amount for the vending machine bid in MP

EMD required is ₹20,000. Payment proofs should be attached with bid submission, and EMD must be in the form accepted by the tendering authority (DD or online payment).

What certifications or standards are required for this procurement

Bidder must meet turnover and financial criteria specified, and OEM/imported items require Indian after-sales support. Test reports and supporting documents must be provided on demand; no specific standard like IS/IS0 mentioned in data.

How to participate if the OEM is not Indian-based

If imported, ensure OEM has a registered Indian office for after-sales service. Provide OEM authorization and local service capability documents, and ensure warranty and post-warranty support terms are clearly defined in the bid.

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