Indian Air Force Tentage Services Tender Bidar Karnataka 2026 - Lumpsum Corporate Functions, Decoration & Equipment Rentals

Tender Overview

The Indian Air Force (IAF), Department of Military Affairs, invites bids for tentage services, corporate functions rentals, floorings, lighting, theme-based installation, decoration, furniture and equipment rentals in Bidar, Karnataka. The contract is lumpsum-based with potential scope variation up to 50% and includes installation, service support, and on-site management. Bidders should anticipate site visits prior to installation and must provide PAN, GST certificate, bank mandate, cancelled cheque, and photographs of previous work. The procurement emphasizes past project experience and reliable service support, with mandatory escalation contacts. Local compliance and timely execution in a centralized event framework are critical differentiators.

Technical Specifications & Requirements

• No explicit technical specifications are provided in the tender text. Expect service scope including tentage setup, floorings, lighting, furniture rentals, and theme-based installation as part of a unified event management package.
• The Buyer mandates certificates upload, genuine documentation, and prior work evidence. Bidders should prepare for on-site assessment and ensure dedicated/service support channels (toll-free/phone) and an escalation matrix.
• Experience proofs may include contract copies with invoices, execution certificates, or third-party notes. Ensure capacity to deliver integrated event services with coordination for installations, dismantling, and post-event support.

Terms, Conditions & Eligibility

• 50% quantity/contract duration variation allowed post-award.
• Must upload PAN, GST, bank mandate, cancelled cheque, and photographs of previous work.
• Pre-installation site visit is advised; on-site obligations include tentage and equipment setup.
• Dedicated service support with toll-free contact and escalation matrix required.
• Past experience proofs acceptable via multiple documents (contracts, invoices, client certificates, or third-party notes).
• No explicit EMD or estimated value disclosed; bidders should align with lump-sum service norms and organizational compliance.