Gujarat Department of Sports Youth and Cultural Activities Event Management Tender Sabarkantha 2026 - National Theme Based Events and Staffing

Bidders must meet Gujarat office requirement, submit MSME/NSIC documents, GST, IT returns, CA turnover certificate, and GSTR-3B; provide EMD as 3% of estimated value or NSIC/CSPO; upload ATC and last three years’ event orders; ensure Gujarat address and non-blacklist status.

Required documents include MSME, GST registration, PAN, last three years’ IT returns, CA-certified turnover, GSTR-3B for last year, last three years’ event orders, non-blacklist certificate, and duly signed ATC; also provide EMD via DD to DYDO SABARKANTHA with proof.

The EMD is ₹24,780, representing 3% of the estimated value of ₹8,26,000; bidders may also use NSIC/CSPO as an alternative; DD payable to DYDO SABARKANTHA, Himmatnagar, with the scanned copy uploaded.

Scope includes theme-based event conceptualization, planning, coordination, staffing, participation arrangements, and venue development; occupancy of third-party premises; seven-day and four-day event blocks; national-level scope with coordination in Sabarkantha, Gujarat.

Up to 25% adjustment in contract quantity or duration is allowed prior to contract issuance; after award, adjustments remain capped at 25% with the service provider's consent for scope changes.

Payment terms specify milestone-based settlement aligned to event milestones; however, exact percentage splits are not listed; bidders should negotiate terms consistent with the 25% scope flexibility and ensure compliance with GST and EMD obligations.

Bidders must have an operating office within the state of Gujarat; documentary evidence must be provided to prove local presence before contract signing.

Mandatory documentation includes GST, PAN, MSME or NSIC/CSPO category evidence, non-blacklist status, and ATC; while no ISO/ISI standards are explicitly stated, compliance with bid terms and Gujarat-based office requirements is essential.