TenderDekho Logo
Get OEM Verified in 20 Days Apply →
GEM

Tourism Department Chandigarh Event Management Tender 2026 - Weekend Cultural Shows, ISI/ISO Standards Notified 2026

Bid Publish Date

23-Jun-2026, 6:40 pm

Bid End Date

13-Jul-2026, 1:00 pm

EMD

₹6,00,000

Location

CHANDIGARH , CHANDIGARH
Generate Docs

Progress

Issue23-Jun-2026, 6:40 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

100

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Shure/Sennheiser cordless mics and Crown amplification referenced in the BOQ
  • • Technical standards: no explicit IS/ISO numbers listed; ensure AV and stage safety compliance per local regulations
  • • Special conditions: weekly event schedule; flexible venue selection within Chandigarh city per department decisions
  • • Eligibility criteria: valid PAN; EMD ₹6.0 Lakh; applicable GST registration
  • • Warranty/AMC: not specified in data; bidders should seek clear post-event support terms
  • • Penalties/Performance: ATC allows quantity/duration adjustment up to 25%; penalties to be defined by buyer

Categories 1

DEVELOPMENT

Tender Overview

The Tourism Department, Chandigarh Administration invites bids for ongoing Weekend Tourism events across the city, aiming to promote cultural tourism through weekly shows. The scope covers end-to-end event management, including stage design, AV systems, live performances, banner/poster design, photography, and venue arrangements. Earnest money is ₹6.00 Lakh. The contract contemplates multiple events with scalable scope per weekly requirement and may adjust quantity by up to 25% as per ATC terms. Key differentiator is a comprehensive, enterprise-scale event package for city-wide cultural programming.

Technical Specifications & Requirements

  • Stage: 32ft x 28ft platform with 4 ft height adjustable; modular expansion possible.
  • AV/Lighting: LED 24x8, DJ system with 8-line array, crown amplifiers, 32-channel digital sound mixer, cordless mics (Shure/Sennheiser), podium mics, and multiple lighting rigs (truss, LED Parcan, Fresnel/Follow Spot, Strobe, Smoke machine).
  • Live Performance Range: North Indian and other regional acts; genres include music, dance, theatre, mime, and fashion/theme-based showcases.
  • Support Elements: posters/banner design, green rooms (2, pagoda-covered), chairs (50-100), fans, photography/video clips, generators (62 kVA), and professional light engineer.
  • Deliverables align to weekly Department of Tourism requirements with flexibility for department-decided locations and content.

Terms, Conditions & Eligibility

  • EMD: ₹6.00 Lakh (submitted with bid).
  • Quantity/Scope Adjustment: up to 25% increase/decrease at contract issue and post-issue within ATC and lumpsum scope for service contracts up to 25% with consent.
  • Eligibility: bidder must hold a valid PAN; other documents to be verified as per tender terms.
  • Delivery/Performance: weekly events with on-site setup, sound, lighting, and stage management per Department decisions; penalties or LD to be defined in ATC.
  • Documentation: submission to include GST, PAN, experience, financials, and OEM/agency authorizations as applicable.

Key Specifications

  • Event management scope includes stage design (32ft x 28ft, 4ft adjustable height)

  • AV/Lighting bundle: LED 24x8, 8-line array, 32-channel digital mixer, 4 cordless mics, podium mics

  • Stage lighting and effects: truss system, LED Parcan 10-30, Follow Spot, Strobe, Smoke Machine

  • Support services: poster/banner design, two green rooms, 50-100 chairs, photography, and video clips

  • Power: 62 kVA genset (two units for sound and lighting), live performances across multiple Indian states

Terms & Conditions

  • EMD ₹6.00 Lakh; submit with bid and ensure GST registration

  • Bidder must comply with weekly event delivery; department may adjust scope by up to 25%

  • Delivery schedule tailored to department decisions; penalties per ATC terms

Important Clauses

Payment Terms

Details not fully provided; bidders should expect milestone-based or lump-sum payments with department-specific terms

Delivery Schedule

Weekly event delivery as decided by Department of Tourism Chandigarh; on-site setup and teardown per schedule

Penalties/Liquidated Damages

Potential LDs defined in ATC; quantity/duration adjustments allowed up to 25% with consent

Bidder Eligibility

  • Valid PAN and GST registration

  • Experience in managing large-scale event/venue setups

  • Capability to supply AV, stage, and live performance services for weekly events

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Conceptualization and Planning, Venue Development; Buyer premise; As per bid

Authority Records

TOURISM DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 2

GeM-Bidding-9501872.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event

Directorate Of Sports And Youth Welfare Assam

KAMRUP, ASSAM

Posted: 28 June 2025
Closed: 11 July 2025
GEM

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event

Directorate Of Sports And Youth Welfare Assam

KAMRUP, ASSAM

Posted: 28 June 2025
Closed: 8 July 2025
GEM

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event

Directorate Of Sports And Youth Welfare Assam

KAMRUP, ASSAM

Posted: 28 June 2025
Closed: 8 July 2025
GEM

Delhi University Event Management Tender South Delhi 2026 National Expo & Workshop Services 25% Variation

Delhi University

SOUTH DELHI, DELHI

Posted: 25 February 2026
Closed: 9 March 2026
GEM

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event

Hqids

Posted: 9 June 2026
Closed: 12 June 2026
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar event management projects

4

Financial statements or balance sheet for last 2-3 years

5

EMD submission receipt of ₹6.00 Lakh

6

Technical bid documents detailing stage/AV setups and safety compliance

7

OEM authorizations or agency confirmations for branded equipment (e.g., Shure/Sennheiser, Crown)

Frequently Asked Questions

Key insights about CHANDIGARH tender market

How to bid for the Chandigarh Tourism event management tender 2026?

Bidders should register, obtain the RFP, and submit EMD ₹6.00 Lakh, GST and PAN details, experience proof, financials, and technical bid detailing stage/AV setup (32ft x 28ft stage, LED 24x8, 32-channel mixer, Shure/Sennheiser mics). Ensure compliance with weekly event schedule and ATC quantity adjustments up to 25%.

What documents are required for the Chandigarh events procurement bid 2026?

Required documents include GST certificate, PAN card, experience certificates for similar events, last 2-3 years financial statements, EMD receipt, technical bid with equipment specs, and OEM authorizations if branded gear is used (Shure/Sennheiser, Crown).

What are the technical specifications for the event stage and AV in this tender?

Stage size is 32ft x 28ft with a 4 ft height adjustable option; AV package includes LED 24x8, 8-line array, 32-channel digital mixer, cordless microphones (Shure/Sennheiser), podium mics, and comprehensive lighting/truss setup including Follow Spot and Strobe effects.

When is the payment expected for Chandigarh Tourism weekly events?

Payment terms are not fully detailed; bidders should anticipate department-specific terms with milestone or end-of-event settlement, subject to submission of compliant invoices and verification of deliverables per weekly schedule.

What is the EMD amount for the Chandigarh event bid 2026?

The EMD amount is ₹6.00 Lakh, to be submitted with the bid as a security deposit; ensure payment method per tender instructions and attach the receipt to the technical bid package.

What are the eligibility criteria for bidding Chandigarh tour events?

Eligibility requires a valid PAN and GST registration, plus demonstrated experience in managing large-scale event productions, including stage, AV, and live performances, with financial stability evidenced by recent statements.

How will scope changes affect the Chandigarh event contract 2026?

Under ATC, contract quantity or duration may be increased by up to 25% before or after contract issuance; for lump-sum services, the scope may grow by up to 25% with consent of the service provider.

What brands or equipment are expected in the bid for AV and lighting?

The BOQ references branded gear such as Shure/Sennheiser cordless mics and Crown amplifiers; bidders should confirm availability and ensure compatibility with the department’s technical requirements and safety norms.

Similar Tenders

5 found

Sports Authority Of Assam Event Management Service Tender Assam National Scope 2026

Sports Authority Of Assam

📍 KAMRUP, ASSAM

Est: ₹24.5 L
⏰ Deadline: 2 weeks left
🛒 Type: Service
View GEM

Sports Authority Of Assam Event Management Tender Assam 2026 – Complete Execution of Theme Based Events, Coordination & Staffing 2026

Sports Authority Of Assam

Est: ₹22.3 L
⏰ Deadline: 2 weeks left
🛒 Type: Service
View GEM
Urgent

Sports & Youth Welfare Department Chhattisgarh Event Management Tender Raipur 2026 – Theme Based Events, Full Day Execution, 600000 EMD

N/a

📍 RAIPUR, CHHATTISGARH

EMD: ₹6.0 L
⏰ Deadline: 5 days left
🛒 Type: Service
View GEM
Urgent

Indian Army Event Management Services Tender Jalpaiguri West Bengal 2026 - Theme Based Events & Coordination

Indian Army

📍 JALPAIGURI, WEST BENGAL

Est: ₹8.0 L
⏰ Deadline: 4 days left
🛒 Type: Service
View GEM
Urgent

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event

Directorate Of Employment & Training

📍 DAHOD, GUJARAT

⏰ Deadline: 7 days left
🛒 Type: Service
View GEM

TenderDekho

Offerings

Tender Alerts

5 types · 54 portals · AI-personalized

Competitor Intel

4 L+ companies · H2H analysis

GeM Services

Registration · Listing · Submission

 View All