GEM

Himachal Pradesh Law & Justice Department Furniture Tender 2025: IS 3312 Steel Almirah, Sofa & Chairs Specification

Bid Publish Date

22-Nov-2025, 4:26 pm

Bid End Date

12-Dec-2025, 4:00 pm

Bid Opening Date

12-Dec-2025, 4:30 pm

Location

MANDI , HIMACHAL PRADESH

Progress

Issue22-Nov-2025, 4:26 pm
AwardPending
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Quantity

50

Category

Sofa (V3)

Bid Type

Two Packet Bid

Categories 6

SOFA ALMIRAH CENTRE TABLE STORAGE CHESTS AND CABINETS AND TRUNKS REVOLVING CHAIR STEEL ALMIRAH

Tender Overview

The procurement is led by the Himachal Pradesh Law and Justice Department for multiple office furniture items including Sofa (V3) (Q2), Revolving Chair (V5) (Q2), Steel Almirah / Cabinets conforming to IS 3312 (V4) (Q3), Chair (Without Wheels) for General Purpose (Q2), and Modular/Meeting/Centre Tables (V2) (Q2). The scope covers supply, installation, testing, and commissioning at an HP government facility. The buyer’s clause allows up to a 25% quantity variation and an advance sample-approval process before bulk manufacturing, with specific timelines to approve samples within 7 days of receipt. The contract emphasizes conformance to standards, with IS 3312 for steel almirahs and potential requirement for IS 550/ISO alignments as implied by furniture standards. Unique aspects include an option to adjust quantities and a staged approval process that can impact delivery timelines and LD handling. This tender targets vendors capable of delivering complete furniture suites with coordinated installation.

Technical Specifications & Requirements

  • Product categories: Sofa Set, Revolving Chair, Steel Almirah/Cabinets (IS 3312), Chair (No Wheels), Modular/Meeting/Centre Tables.
  • Key parameters: count of seats, chaise units, upholstery materials, chair backrest heights, lumbar/headrest options, armrests, table top material/edge, table width/depth tolerances (±50 mm), table height adjustability, understructure material/type, cross-section of legs, and modesty/storage options.
  • Standards & compatibility: IS 3312 for steel almirahs; potential IS/ISO alignment referenced; furniture ergonomics (backrest height ranges 200–700 mm + lumbar support).
  • Delivery scope: supply with installation, testing, commissioning; advance sample approval required; 5-day sample submission window; 7-day modification turnaround.
  • ATC scope: Scope of supply includes installation and commissioning at the designated government address.

Terms, Conditions & Eligibility

  • EMD/qualification: Not specified in data; bidders must comply with typical government bid documentation including GST, PAN, and experience evidence as per ATC.
  • Delivery: Delivery timelines linked to sample approval; extended delivery times may apply if samples are delayed.
  • Sample process: 1 advance sample; nonconforming samples may lead to contract termination; bulk supply to follow approved sample.
  • Payment terms: Not detailed; project terms require adherence to ATC and delivery milestones.
  • Quantity: Clause permits up to 25% variation in ordered quantity during and after contract.
  • Warranty/LD: Not explicitly stated; LD terms to be confirmed in contract based on ATC.

Key Specifications

  • Product names and categories: Sofa Set (V3), Revolving Chair (V5), Steel Almirah/Cabinets conforming to IS 3312 (V4), Chair without wheels, Modular/Meeting/Centre Tables (V2)

  • Quantities/volumes: not specified; procurement indicates multi-item suite with varying unit counts per category

  • Estimated value: not disclosed; contract scope includes supply, installation, testing, commissioning

  • Experience: vendors must support advance sample approval; bulk manufacturing after approval

  • Quality/standards: IS 3312 for steel almirahs; potential IS/ISO alignment for furniture; ergonomic features like backrest height options

  • Delivery/installation: supply, installation, testing, commissioning at O/o The Additional District & Sess (address not fully disclosed)

Terms & Conditions

  • Delivery may vary with quantity adjustments up to 25% of bid/contracted quantity

  • Advance sample approval required; 5 days for sample submission; 7 days for modification list

  • Scope includes Supply, Installation, Testing and Commissioning; delivery schedule linked to sample approval

Important Clauses

Payment Terms

Not specified in provided ATC; typical terms apply per contract after installation/acceptance

Delivery Schedule

Delivery starts after final acceptance of samples; option to extend delivery during option clause with calculation (quantity-based)

Penalties/Liquidated Damages

Not specified; LD clauses to be defined in the final contract per ATC and delivery milestones

Bidder Eligibility

  • Experience in supplying and installing office furniture including chairs and cabinets

  • Capability to adhere to IS 3312 for steel almirahs and any IS/ISO standards referenced

  • Financial stability evidenced by provided financial statements and GST registration

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
PHYSICAL PARAMETERS OF SOFA SET Count of Seats in Primary Unit of Sofa Set 3 - seater
PHYSICAL PARAMETERS OF SOFA SET Count of Secondary Unit(s) in Sofa Set Two Single-Seater Units
PHYSICAL PARAMETERS OF SOFA SET Count of Chaise Units No Chaise Unit
PHYSICAL PARAMETERS OF SOFA SET Upholstery Material of Primary Unit in Sofa Set Synthetic Leather / Leatherette
PHYSICAL PARAMETERS OF SOFA SET Upholstery Material of Each Secondary Unit(s) in Sofa Set Synthetic Leather / Leatherette
CHAISE PARAMETERS Chaise included with Sofa Set No

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar furniture supply/projects

4

Financial statements (audited if available)

5

Earnest Money Deposit (EMD) documents or alternative security per ATC

6

Technical bid documents demonstrating compliance with IS 3312 and stated product specs

7

OEM authorizations (where applicable) and manufacturer literature

8

Product data sheets and sample approval documentation for advance sample

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for furniture tender in Himachal Pradesh Law & Justice Department 2025

Bidders should submit GST registration, PAN, experience certificates, financial statements, EMD, OEM authorizations, and technical compliance documents. Ensure IS 3312 conformity for steel almirahs and provide data sheets for sofas, chairs, and modular tables. The process includes advance sample approval before bulk manufacturing.

What documents are required for Himachal furniture procurement in 2025

Required documents include GST certificate, PAN card, experience certificates for similar projects, financial statements, EMD, technical bid, OEM authorizations where applicable, and product data sheets with IS 3312 compliance for steel almirahs and ergonomic chair specifications.

What are the technical specifications for IS 3312 compliant cabinets in this tender

Cabinets must conform to IS 3312; provide steel almirah dimensions, steel grade, finish specifications, door hardware details, locking mechanism, ergonomic dimensions, and load ratings. Submit third-party test reports or manufacturer certifications demonstrating IS 3312 compliance.

When is the advance sample submission for the HP furniture tender due

The contractor must submit 1 advance sample within 5 days of award. The buyer will respond with approval or modification requirements within 7 days; delays in approval extend the delivery timeline without LD as per ATC.

What are the delivery terms and quantity variation rules for this bid

Quantity may vary up to 25% of bid quantity at contract placement and during the currency of the contract at contracted rates. Delivery period may adjust based on the extended quantity using the stated formula with a minimum 30 days.

Which standards and ergonomic features are mandated for seating furniture

Furniture should support ergonomic backrest options with heights 200–700 mm, lumbar support, headrest, and armrests. Chairs must have wheels-free variants where specified; tables require edge availability, top material, and adjustable height per tender guidance.

What is the scope of supply for this Himachal Pradesh tender

Scope includes supply, installation, testing, and commissioning of sofa sets, chairs, steel almirahs, and modular tables. Sample approval precedes bulk production; all items must be installed and tested at the designated government address.

Are there any penalties or performance-related terms in this tender

Penalty details are not explicitly stated in the ATC provided. Final contract will define LD or penalties tied to delivery delays, sample nonconformity, and failure to meet approved specifications after sample clearance.

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