GEM

Punjab Food Civil Supplies And Consumer Affairs Department Warehousing Service Tender Chandigarh 2025 - Per MT Food Grain Storage Patiala Capacity 20000 MT

Bid Publish Date

28-Nov-2025, 12:24 pm

Bid End Date

18-Dec-2025, 12:00 pm

Progress

Issue28-Nov-2025, 12:24 pm
AwardPending
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Quantity

40000

Bid Type

Two Packet Bid

Key Highlights

  • Specific service scope: warehousing on per MT basis for food grains with capacity 20,000 MT at Patiala (FSD Patiala)
  • Two godown configurations: storage-only vs storage with preservation, insurance, watch & ward
  • 25% contract quantity/duration flex price-variation clause at both issuance and post-issuance stages
  • Excess settlement provision allowing additional invoice charges with mandatory supporting documents
  • ATC document uploaded by the buyer; access required for full terms

Tender Overview

The opportunity is issued by the Punjab Food Civil Supplies And Consumer Affairs Department for warehousing services on a per MT basis focused on food grain storage at Patiala (FSD Patiala) with a stated capacity of 20,000 MT. The contract contemplates both godown-only and godown-with-services options (preservation, insurance, watch & ward), with hardware to be provided by the buyer or service provider as applicable. No start/end dates or estimated contract value are disclosed. The tender documents reference an option to adjust contract quantity or duration up to 25% during issuance and post-issuance, improving flexibility for supply scale and timeframes. This procurement seeks bidders capable of scalable storage, risk mitigation, and compliance with client-controlled service scope, including potential invoicing adjustments via an excess settlement mechanism. The location emphasis is Chandigarh/Punjab, with Patiala capacity serving a crucial role in regional food security logistics. The absence of BOQ items suggests a framework for facility-based storage with conditional service components and clear price adjustments upon revised requirements.

Technical Specifications & Requirements

  • Category: Warehousing Service - Per MT Basis - Food grain storage
  • Location/Capacity: Patiala, FSD Patiala; 20,000 MT capacity
  • Service Options: Godown without services OR Godown with services (preservation, insurance, watch & ward)
  • Hardware: By the buyer or service provider as applicable
  • Contracts Flexibility: Quantity/duration adjustments up to 25% at issue; further adjustments limited to 25%
  • Excess Settlement: Additional charges up to a defined percentage of item-level total value allowed with proper documentation
  • EMD/Estimated Value: Not disclosed in provided data; bidders should prepare standard security deposits per local rules
  • BOQ: No items listed in the current BOQ information

Terms, Conditions & Eligibility

  • Option Clause: Contract quantity/duration may be revised by up to 25% at contract issue and post-issuance
  • Excess Settlement: Invoices may include extra charges up to the specified percentage with mandatory supporting documents
  • ATC/ATD: Buyer-uploaded ATC document referenced (access via provided link)
  • Documentation: Detailed bidder qualifications, financials, and certifications will be required per final tender terms
  • Delivery/Performance: Specific delivery timelines and service level penalties are not disclosed in the provided data
  • Warranty/Support: Not specified in the available information; typical warehousing arrangements may require facility maintenance standards
  • BOQ Details: No line items; bidder must align with facility-based storage scope and capacity

Key Specifications

  • Warehousing service category: per MT basis for food grain storage

  • Facility capacity: 20,000 MT at Patiala FSD Patiala

  • Service options: godown only or godown with preservation/insurance/watch & ward

  • Delivery/adjustment: quantity or duration may be adjusted up to 25%

  • Billing: excess settlement charges allowed up to a defined percentage with supporting docs

Terms & Conditions

  • 25% quantity/duration adjustment rights at contract issue and post-issuance

  • Excess settlement invoicing with mandatory documentation

  • ATC document linked; bidders must review buyer terms

Important Clauses

Payment Terms

Not disclosed in provided data; final terms to be specified in ATC and contractual documents

Delivery Schedule

Not disclosed; bidders should expect facility-specific delivery and handover timelines in final tender terms

Penalties/Liquidated Damages

Not disclosed; potential penalties may be specified in final contract terms

Bidder Eligibility

  • Experience in large-scale warehousing and food grain storage

  • Ability to manage 20,000 MT capacity at a single Patiala facility or equivalent

  • Compliance with applicable state procurement norms and security requirements

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar warehousing projects

4

Financial statements / turnover evidence

5

EMD/Security deposit documentation (as applicable per final terms)

6

Technical bid documents and compliance certificates

7

OEM authorizations or supplier qualifications (if required by final ATC)

Frequently Asked Questions

Key insights about CHANDIGARH tender market

How to bid for warehousing service tender in Chandigarh for food grain storage 2025

Bidders should review the ATC document uploaded by the buyer, submit GST, PAN, and experience certificates, and ensure capacity to handle 20,000 MT at Patiala FSD Patiala. Prepare financial statements and EMD as required, and confirm eligibility for the per MT basis contract with 25% quantity/duration adjustment.

What documents are required for Patiala warehousing tender 2025 submission

Required documents typically include GST certificate, PAN card, experience certificates for similar warehousing, financial statements, and EMD/security deposit documentation. Also include technical compliance, OEM authorizations if applicable, and ATC-reviewed terms from the buyer.

What are the technical requirements for Patiala food grain storage facility bid

Technical readiness centers on capacity to store 20,000 MT, ability to provide either storage-only or storage with preservation/insurance/watch & ward services, and alignment to buyer-specified ATC terms. Ensure facility durability and security per regional procurement norms.

When is the delivery/implementation window for the Chandigarh warehousing contract

The tender data does not specify exact delivery dates. Prospective bidders should anticipate a post-award delivery schedule in final contract terms, with potential 25% adjustment to quantity or duration as per the option clause.

What is the significance of the excess settlement in this warehousing tender

Excess settlement allows additional invoice charges up to a defined percentage of the item-level total value, provided mandatory supporting documents are attached. This clause requires clear documentation to avoid disputes at invoice stage.

What eligibility criteria are required for storage service bidders in Patiala

Eligibility includes demonstrable warehousing experience, ability to manage 20,000 MT capacity, compliance with GST/PAN norms, financial stability, and readiness to comply with ATC terms and potential 25% quantity/duration adjustments.

What are the key terms around payment and penalties for this tender

Payment terms will be finalized in the ATC; current data does not specify amounts. Potential penalties or LD provisions would be defined in final contract terms, with performance expectations tied to storage service delivery.

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