air conditioner
Institute Of Hotel Management
CHENNAI, TAMIL NADU
Posted:
1 August 2025
Closed:
22 August 2025
GEM
GEM
Northern Coalfields Limited Non-Inverter Air Conditioner Tender 2026 – Supply, EMD ₹29394, India
Bid Publish Date
12-Jul-2026, 12:53 pm
Bid End Date
22-Jul-2026, 1:00 pm
EMD
₹29,394
Progress
Issue12-Jul-2026, 12:53 pm
AwardPending
Quantity
30
Bid Type
Two Packet Bid
Categories
13
Tender Overview
Northern Coalfields Limited, under Coal India Limited, seeks non-inverter air conditioners for procurement, including Supply, Installation, Testing and Commissioning. The bid includes an EMD of ₹29,394 and allows a ±25% quantity variance at contract placement and during currency, at contracted rates. Delivery terms link to the original delivery period with potential extensions, minimum 30 days. Bidders must declare whether they are manufacturers or traders, and provide proof of manufacturing or principal/OEM authorization. Start of delivery and detailed specs are not provided in the data.
Technical Specifications & Requirements
- Category: AIR CONDITIONER NON INVERTER (no inverter features specified)
- Scope: Supply, Installation, Testing and Commissioning as per bid terms
- EMD: ₹29,394
- Option clause: quantity may increase up to 25% of bid/contract quantity at contracted rates; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Certifications: bidders must upload all certificates/documents sought in the Bid Document/ATC; failure may lead to rejection; OEM/trader disclosures required
- Delivery: terms tie to the original delivery order’s last date; extension rules apply if options are exercised
- Damaged/rejected goods: replacement required within one month at supplier cost; post-one-month liability rests with consignee
Terms, Conditions & Eligibility
- EMD: ₹29,394
- Manufacturer vs trader: indicate in offer; manufacturers must submit proof of manufacturing; traders must provide OEM proofs
- Delivery: complete scope within specified delivery schedule; scope includes installation and commissioning
- Damages: damaged goods on arrival must be replaced within one month free of cost
- Price: total landed cost to be borne by bidder; no extra charges beyond contract terms
- Documentation: submit all required certificates, GST, PAN, experience, financials, and OEM authorizations as applicable
Key Specifications
-
Product/service names: non-inverter air conditioners (AC units) for procurement
-
Quantities/values: not specified; EMD ₹29,394 indicates procurement scale
-
Standards/Certifications: IS/IEC not specified; specific standards not provided
-
Delivery/installation: scope includes Supply, Installation, Testing and Commissioning
-
Warranty/AMC: not specified in data; replacement for damaged goods within one month
-
Manufacturer/trader: must declare status with proof of manufacturing or OEM authorization
Terms & Conditions
-
EMD ₹29,394; bid validity and payment terms in terms ATC not provided
-
Quantity may vary up to 25% during contract; delivery time adjustments apply per option clause
-
Submission must include OEM/manufacturer proof; damaged items replaced within one month
Important Clauses
Payment Terms
Total landed cost to be borne by buyer; no additional taxes/duties beyond contract terms
Delivery Schedule
Delivery begins from last date of original delivery order; extensions based on option clause with minimum 30 days
Penalties/Liquidated Damages
Damaged goods must be replaced within one month; non-compliance may lead to replacement at supplier cost
Bidder Eligibility
-
Declare as manufacturer or trader/distributor with appropriate proof
-
Provide proof of manufacturing for manufacturer bids or OEM authorization for traders
-
Submit all required GST, PAN, experience certificates, and financials
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
AIR CONDITIONER NON INVERTER
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
5
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Singrauli
Delivery Pincodes
486892
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Amit Kumar | 486892,DEPOT OFFICE, REGIONAL STORES, BLOCK B, NCL, PO - GORBI | Singrauli | Madhya Pradesh | 486892 | 30 | 90 | - |
Authority Records
MINISTRY OF COALCOAL INDIA LIMITEDNORTHERN COALFIELDS LIMITED
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Documents 4
GeM-Bidding-9594574.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar AC supply projects
4
Financial statements or turnover proof
5
EMD payment proof (Online/DD as permitted)
6
Technical bid documents and compliance certificates
7
OEM authorization or proof of manufacturing (for manufacturers) or principal/OEM documents (for traders)
8
Any bid ATC/corrigendum certificates
Frequently Asked Questions
How to bid on non inverter air conditioner tender in India
Bidders must submit documents for OEM/Manufacturing proof, GST, PAN, experience, and financials; include EMD ₹29,394 and declare whether you are a manufacturer or trader. Ensure compliance with ATC terms and provide installation, testing and commissioning scope as part of offer.
What documents are required for non inverter AC bid in Rajasthan
Required documents include GST certificate, PAN card, experience certificates for similar AC projects, financial statements, EMD proof, technical bid documents, and OEM authorizations or proof of manufacturing depending on bidder type. Ensure ATC compliance and certificate uploads.
What are the delivery terms for COAL INDIA AC procurement
Delivery terms specify start from the last date of the original delivery order; option clause allows up to 25% quantity variation; extended delivery time uses a formula with a minimum 30 days. Replacements for damaged goods must occur within one month at supplier cost.
What standards or certifications are required for this AC tender
tender requires submission of all certificates sought in Bid Document/ATC; however, specific standards (IS/ISO) are not detailed in data. Ensure OEM authorization and proof of manufacturing where applicable and provide compliance certificates with bid.
What is the EMD amount for this air conditioner tender
The EMD amount is ₹29,394. Submit proof of payment online or via DD according to the tender’s payment terms. Ensure the EMD remains valid for bid validity and any extended period as per contract rules.
How to verify eligibility as manufacturer versus trader in this bid
In your offer, clearly indicate status as manufacturer or trader. If manufacturer, attach manufacturing proof; if trader, attach OEM authorization or principal company documents to verify capability and compliance with bid ATC.
When will the replacement for damaged AC units be required
If goods arrive damaged, replacement is required within one month at supplier cost. After one month, responsibility transfers to consignee; ensure inspections on arrival and immediate supplier remediation.
What is included in scope of supply for this tender
Scope includes Supply, Installation, Testing and Commissioning of non-inverter AC units. Ensure the bid includes all labor, materials, and services necessary for complete operational readiness at the consignee site.
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Documents 4
GeM-Bidding-9594574.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS