MIL PRF 16173 Corrosion Preventive Compound (Equivalent Oil recommended by OEM are NYCOPROTEC 8132
Indian Army
CHANDIGARH, CHANDIGARH
Posted:
14 August 2025
Closed:
4 September 2025
GEM
GEM
Indian Army Dexron II Brake Oil Tender Chandigarh 2026 - OEM Data Sheet, Govt Supply Standards
Bid Publish Date
23-Jun-2026, 8:58 pm
Bid End Date
07-Jul-2026, 9:00 pm
Location
Progress
Issue23-Jun-2026, 8:58 pm
AwardPending
Quantity
42
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Indian Army Department of Military Affairs invites bids for Dexron II brake oil procurement in Chandigarh, Chandigarh - 160001. The BOQ shows zero listed items, but the tender specifies documentation and eligibility criteria including data sheet verification, OEM authorization, and supplier background checks. Bidders should note the emphasis on government procurement experience and data-sheet conformity, with a potential emphasis on OEM-approved variants. The opportunity targets suppliers capable of meeting cross-government supply standards and data integrity, with delivery flexibility linked to option clauses. Unique aspects include mandatory data sheet uploads and OEM authorization requirements to match product specifications against official controls.
Technical Specifications & Requirements
- Data Sheet of offered brake oil must be uploaded and match product specifications.
- GSTIN and PAN copies required; GST reimbursement as per actuals or applicable rate.
- Cancelled Cheque and EFT Mandate certified by bank to be submitted.
- OEM/Original Equipment Manufacturer authorization required if bidding through an authorized distributor.
- Bidder or OEM must demonstrate 3 years of regular manufacture and supply of same/similar category products to Central/State Govt/PSU with contract copies for support.
- Data sheet mismatch or lack of required documents may lead to bid rejection.
- Option Clause allows up to 50% quantity variation and corresponding delivery adjustments, with delivery recalibrations based on order changes.
Terms, Conditions & Eligibility
- Bidder must not be under liquidation, court receivership, or bankruptcy; an undertaking to this effect is required.
- GST compliance is bidder’s responsibility; reimbursement limited to quoted GST rate or actuals, whichever is lower.
- Authorization from OEM required where distributors bid; provide complete OEM/service provider details.
- 3 years govt supply experience for the bidder or OEM, with contracts/copies for each year.
- Data sheet alignment with bid technical parameters is mandatory; mismatches may lead to rejection.
- Delivery period terms and option-clause-driven quantity adjustments up to 50% of bid quantity; precise delivery schedules to be defined at contract.
Key Specifications
-
- Product: Dexron II brake oil
-
- Quantity: Not specified in BOQ (0 items listed)
-
- Estimated value: Not disclosed
-
- Standards: Not specified
-
- Certifications: Not specified
-
- Delivery: Not specified; option clause allows up to 50% quantity changes
-
- Experience: 3 years govt/PSU supply experience for bidder or OEM
Terms & Conditions
-
Bidder must avoid liquidation and provide a clearance undertaking
-
GST compliance is bidder-responsible with optional reimbursement rules
-
OEM authorization required for distributor bids; include full details
-
Data sheet alignment with bid is mandatory to avoid rejection
-
Experience criterion: 3 years govt/PSU supply of same category
-
Option clause permits 50% quantity variation with adjusted delivery
Important Clauses
OEM Authorization
Submit OEM authorization form/certificate with full details of the manufacturer and service provider.
Data Sheet Conformity
Upload product data sheet; ensure parameters match bid specifications to avoid rejection.
Quantity Variation
Purchaser may increase/decrease quantity up to 50% at contract rates; delivery period adjusts accordingly.
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
3 years of govt/PSU supply experience for similar products
-
OEM authorization where applicable; distributor bids must include OEM details
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Dexron II 63716902 (Brake Oil/Dexron II) (Equivalent Oil recommended by OEM is Mobil ATF 220 ex Mobi
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9508138.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST certificate
2
PAN card
3
Cancelled cheque
4
EFT Mandate certified by bank
5
Data Sheet of offered product
6
OEM authorization certificate (if bidding through Authorized Distributor)
7
Contracts/experience certificates proof of 3 years govt/PSU supply
8
Vendor code creation documents (as applicable)
Frequently Asked Questions
Key insights about CHANDIGARH tender market
How to bid for Dexron II brake oil tender in Chandigarh 2026
To bid, submit GSTIN, PAN, cancelled cheque, and EFT mandate; upload product data sheet matching offered brake oil; provide OEM authorization if bidding via distributor; demonstrate 3 years govt/PSU supply experience with contract copies; ensure no liquidations and meet data sheet conformity. Ensure delivery terms align with option clause.
What documents are required for Dexron II brake oil bid Chandigarh
Required documents include GST certificate, PAN card, cancelled cheque, EFT mandate, complete Data Sheet, OEM authorization (if applicable), and proof of 3 years govt/PSU supply experience with yearly contracts. Also, ensure bidder fulfills non-liquidation undertaking and provides data-sheet cross-verification.
What is the payment terms and GST handling for this tender
GST is bidder-borne with reimbursement as per actuals or applicable rates, whichever is lower. Payment terms are not detailed; bidders should prepare for standard govt terms and confirm with the purchasing authority. Provide GST details and data sheet alignment for approval.
What is required to prove 3 years govt/PSU experience for brake oil procurement
Submit copies of contracts or purchase orders showing supply of Dexron II or similar oil to Central/State Govt or PSU entities for three consecutive years prior to bid opening. If the bid is a bunch bid, ensure the primary product meets the criterion with supporting yearly evidence.
What is the OEM authorization requirement for this brake oil tender
Bids from authorized distributors must include an OEM/Original Service Provider authorization form with distributor details, including name, designation, address, email, and phone number. This ensures product authenticity and post-sale support alignment with Indian Army procurement standards.
What are the delivery and quantity adjustment provisions in this tender
The purchaser may increase/decrease quantity up to 50% of the bid quantity at contract time. The extra delivery time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. Delivery schedule will adjust to contract variations.
What happens if the data sheet does not match bid parameters
Any mismatch between the uploaded data sheet and bid parameters can lead to bid rejection. Ensure exact product name, grade, and performance metrics match the brake oil specification; verify viscosity, flash point, and OEM-approved Dexron II equivalence before submission.
How can GST reimbursement be calculated for this procurement
GST reimbursement will be as per actuals or applicable rates, whichever is lower, subject to quoted GST percentage. Ensure GSTIN is active and cross-check with the buyer’s GST policy before final quote submission.
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Documents 4
GeM-Bidding-9508138.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS