Indian Army Window 11 Pro, Windows 10, MS Office 2024 OS, MS Office 365 Standard, Antivirus Tender Baramulla Jammu & Kashmir 2026
Indian Army
BARAMULLA, JAMMU & KASHMIR
Posted:
7 March 2026
Closed:
18 March 2026
GEM
GEM
Indian Army MS Office & Security Software Tender Baramulla Jammu & Kashmir 2026
Bid Publish Date
08-Jul-2026, 9:24 pm
Bid End Date
20-Jul-2026, 9:00 pm
Location
Progress
Issue08-Jul-2026, 9:24 pm
AwardPending
Quantity
40
Category
MS Office Two zero two four
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory 25% quantity flexibility during contract and currency
- • End User Certificate provided in the buyer's format if required
- • OEM authorization required for distributors with complete contact details
- • GST invoicing and GST portal screenshots mandatory on GeM
- • Turnover requirement documented but exact figure not disclosed
- • 5 items in BOQ with no explicit quantities; software licenses likely the focus
- • Delivery period calculated with minimum 30 days when options are exercised
- • Non-violation of liquidations or court proceedings; financial standing undertaking required
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for software and security solutions in Baramulla, Jammu & Kashmir (193101). Procurement relates to MS Office 2021 and 2024 packages, Windows 11 Pro, MS Excel, and Quick Heal security tooling. Quantity flexibility up to 25% of bid quantity is permitted during ordering and extended periods, with rates fixed at contract levels. Bidders must demonstrate financial integrity and provide compulsory vendor documentation; GST handling is per actual rates with GST invoicing via GeM. End User Certificate and Manufacturer Authorization are required where applicable. The tender emphasizes compliance with gross turnover and potential extension provisions, while ensuring payments align with contract terms. This opportunity targets software licensing, security software, and OS deployment for government operations.
Technical Specifications & Requirements
- Product categories: MS Office 2021, MS Office 2024, Quick Heal, Windows 11 Pro, MS Excel
- Delivery model: Government procurement via GeM portal; supplier must upload GST invoices and GST portal screenshots
- Option clause: Quantity may increase/decrease by up to 25% during contract and currency, with delivery time adjusted per formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
- Standards & compliance: No specific technical specs provided in tender excerpt; bidders should ensure licenses are compliant with government software deployment standards and GST rules
- BoQ status: 5 items listed with N/A quantity details; scope appears to be license/software provision rather than physical goods
- OEM authorization: Required when bidding as an authorized distributor; provide OEM details
Terms, Conditions & Eligibility
- GST & invoicing: GST percentage to be reimbursed per actuals or applicable rates, whichever is lower, with GST invoice uploaded on GeM
- Turnover criterion: Minimum average annual turnover over last 3 years as indicated in bid document; provide audited statements or CA certificate
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; End User Certificate may be provided in buyer format
- Vendor code creation: Submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor set-up
- Delivery terms: Delivery period starts from last date of original order; extended delivery time follows option clause calculations
- Notices: Bidders must not be under liquidation or bankruptcy; provide undertaking
- Warranty/AMC: Not specified in excerpt; bidders should seek standard government software warranty terms during contractual negotiations
Key Specifications
-
Product names: MS Office 2021, MS Office 2024, Quick Heal security, Windows 11 Pro, MS Excel
-
Delivery via GeM portal with GST documentation
-
Option Clause: ±25% quantity; delivery period adjustment formula with 30-day minimum
-
No explicit technical performance metrics or IS/ISO standards stated in excerpt
-
OEM authorization required for distributors; supply chain traceability for government deployment
-
Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; End User Certificate as required
Terms & Conditions
-
Delivery quantity flexibility up to 25% with prorated delivery time.
-
GST invoicing and actual rate reimbursement rules apply on GeM.
-
Mandatory vendor documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization where applicable.
Important Clauses
Payment Terms
GST reimbursement per actuals or applicable rates, whichever is lower; GST invoice and GST portal screenshot required on GeM.
Delivery Schedule
Delivery starts from the last date of original delivery order; additional time calculated with (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not specified in excerpt; bidders should verify during bid submission and contractual negotiations.
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
Minimum average turnover over last 3 years as per bid document with supporting financials
-
OEM authorization for distributors; complete vendor code registration documents
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
MS Office two zero two one , MS Office Two zero two four , Quick heal , Windows eleven pro , MS Excel
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Baramulla
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Baramulla | Baramulla | - | - | 5 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9579333.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
#1
MS Office two zero two one
MS Office two zero two one
5 pieces
Delivery: 15 days
#2
MS Office Two zero two four
MS Office Two zero two four
5 pieces
Delivery: 15 days
#3
Quick heal
Quick heal
15 pieces
Delivery: 15 days
#4
Windows eleven pro
Windows eleven pro
10 pieces
Delivery: 15 days
#5
MS Excel
MS Excel
5 pieces
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | MS Office two zero two one | MS Office two zero two one | 5 | pieces | [email protected] | 15 | |
| 2 | MS Office Two zero two four | MS Office Two zero two four | 5 | pieces | [email protected] | 15 | |
| 3 | Quick heal | Quick heal | 15 | pieces | [email protected] | 15 | |
| 4 | Windows eleven pro | Windows eleven pro | 10 | pieces | [email protected] | 15 | |
| 5 | MS Excel | MS Excel | 5 | pieces | [email protected] | 15 |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque
4
EFT Mandate certified by bank
5
End User Certificate (buyer format, if insisted)
6
OEM authorization form/certificate for authorized distributors
7
GST invoice screenshot (GeM portal) submission plan
8
Audited Balance Sheets or CA certificate indicating 3-year turnover
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for MS Office and security software tender in Baramulla?
Bidders should review the tender scope for MS Office 2021/2024, Windows 11 Pro, and Quick Heal; prepare OEM authorizations, PAN, GSTIN, and EFT mandate; ensure 25% quantity option compliance, and upload GST invoices and portal screenshots on GeM per terms.
What documents are required to participate in the Baramulla procurement?
Submit PAN card copy, GSTIN copy, cancelled cheque, EFT mandate, OEM authorization if applicable, End User Certificate in buyer format, and audited turnover certificates for last 3 years as per bid requirements.
What is the delivery quantity flexibility for this Indian Army tender?
The contract allows an option clause to adjust quantity by up to 25% of bid quantity, with delivery time adjusted by the formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
What payment terms apply to this GeM tender?
GST reimbursement will be per actuals or applicable rates, whichever is lower; bidders must upload GST invoice and GST portal payment confirmation on GeM during invoicing.
Are OEM authorizations required for this procurement in Kashmir?
Yes. If bidding as an authorized distributor, submit the OEM authorization form with complete details including name, designation, address, email, and phone number.
What standards or certifications are required for software licenses?
The tender excerpt does not specify IS/ISO standards; bidders should ensure licenses are compliant with government deployment practices and provide authentic license certificates and activation details as part of the bid.
How is turnover evidence presented for eligibility in this bid?
Provide certified audited balance sheets or CA/CWA certificates showing the minimum average annual turnover over the last three years ending 31st March of the preceding financial year; values must align with bid document requirements.
When do bidders need to submit the End User Certificate for this tender?
End User Certificate may be provided in the buyer’s standard format as per buyer terms; confirm precise submission timing with the GeM portal bid submission guidelines and tender terms.
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Documents 4
GeM-Bidding-9579333.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS