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GEM

Mod Secretariat Establishment Heavy Duty Summer Evaporation Cooling Device Tender 2026 Department of Defence

Bid Publish Date

18-Feb-2026, 10:07 pm

Bid End Date

02-Mar-2026, 9:00 am

Location

WEST KAMENG , ARUNACHAL PRADESH

Progress

Issue18-Feb-2026, 10:07 pm
AwardPending
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Quantity

25

Bid Type

Two Packet Bid

Key Highlights

  • • Organizational requirement: Mod Sectt Establishment, Department of Defence
  • • Product category: HEAVY DUTY SUMMER EVAPORATION COOLING DEVICE with turnkey delivery
  • • Option/variation clause: up to 25% quantity change at contracted rates during and after order
  • • Delivery theorem: based on original/extended delivery periods with minimum 30 days extension rule
  • • Scope: Supply, Installation, Testing, Commissioning, Operator Training and statutory clearances
  • • No BOQ items listed; implies consolidated procurement or single-bid package
  • • Contractual emphasis on compliance with defence procurement norms and post-delivery support

Categories 1

JAGGERY

Tender Overview

Mod Sectt Establishment of the Department of Defence intends to procure a HEAVY DUTY SUMMER EVAPORATION COOLING DEVICE. The scope covers Supply, Installation, Testing, Commissioning, and operator training, with statutory clearances as required. No BOQ items are listed, and the exact quantity, location, and estimated value are not disclosed. The tender emphasizes an option clause allowing up to 25% quantity fluctuation at contracted rates and a delivery timeline aligned to the original and extended periods. This procurement will be conducted under Defence sector guidelines, with emphasis on compliance and reliability of cooling equipment for high-temperature environments.

  • Organization: Mod Sectt Establishment
  • Product: HEAVY DUTY SUMMER EVAPORATION COOLING DEVICE
  • Location: Not specified; Defence deployment context
  • Scope: Supply, Installation, Testing, Commissioning, Training, Statutory Clearances
  • Key differentiator: 25% up/down quantity option at bid prices; extended delivery logic
  • Context: Government defence cooling requirement with formal terms and standard compliance expectations

Technical Specifications & Requirements

  • Product: HEAVY DUTY SUMMER EVAPORATION COOLING DEVICE (no detailed specs provided)
  • Scope: Supply, Installation, Testing, Commissioning, Operator Training, Statutory Clearances (if any)
  • Terms: Option to increase/decrease quantity up to 25% during contract; delivery period adjustments based on extended/delivered quantities with a minimum of 30 days
  • Delivery logistics: Commencement tied to last date of original delivery order; extension calculations follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period
  • Compliance: Bidders must adhere to the clause and include all cost components in bid price
  • BOQ: No items listed, indicating a potential single-pack or turnkey approach
  • Scope of supply: Whole lifecycle from supply to user training and statutory assent as applicable

Terms, Conditions & Eligibility

  • EMD/Security: Not specified in available data; bidders should prepare standard defence EMD as per tender norms
  • Quantity: Option clause permits ±25% variation; bid must cover potential adjustments
  • Delivery: Original delivery timeline with extended period logic; minimum 30 days if extension occurs
  • Payment terms: Not specified; bidders should anticipate defence-sector payment norms (milestones linked to delivery, testing, and acceptance)
  • Documentation: Typical GST, PAN, experience, financials, and OEM/authorization documents expected; exact list not disclosed
  • Compliance: Adherence to procurement rules of Defence sector; include training and statutory clearances as applicable
  • Warranty/Support: Not specified; bidders should propose standard warranty and post-delivery support terms

Key Specifications

  • Product/service: HEAVY DUTY SUMMER EVAPORATION COOLING DEVICE

  • Quantities: Not disclosed; bid must accommodate ±25% variation

  • EMD/Estimated value: Not specified in data; prepare as per defence tender norms

  • Experience: Prior experience in similar cooling equipment advisable

  • Quality/compliance: Defence procurement standards; operator training included

  • Delivery: Original delivery period with extended period rules; minimum 30 days extension

  • Warranty/AMC: Not specified; bidders to propose standard support terms

Terms & Conditions

  • Option to increase/decrease quantity up to 25% at bid price

  • Delivery period calculations based on original and extended periods

  • Scope includes Training and Statutory Clearances if required

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate defence norms with milestone-based payments

Delivery Schedule

Delivery starts after the last date of the original delivery order; extended delivery time uses the given formula with a 30-day minimum

Penalties/Liquidated Damages

Not specified; bidders should assume standard LD terms for late delivery per defence procurement

Bidder Eligibility

  • Experience in supply/installation of cooling devices or related HVAC equipment

  • Financial capacity to absorb EMD and project costs as per defence norms

  • Authorized OEM/Distributor for the heavy cooling device with relevant certifications

Documents 3

GeM-Bidding-9009258.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar cooling device supply/installation

4

Financial statements or solvency proof

5

EMD/Security deposit documentation (as per defence norms)

6

Technical bid documents demonstrating compliance (equipment specs, drawings)

7

OEM authorization or authorised distributor letter for the cooling device

8

Any statutory clearance certificates relevant to installation

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid on the defence cooling device tender with option quantity clause?

Bidders should submit a complete proposal covering supply, installation, testing, commissioning, and operator training. Include fixation for a ±25% quantity variation, ensuring bid price accommodates scale changes; prepare logistics and commissioning plan aligned to the original delivery period and the calculated extension formula.

What documents are required for the heavy duty evaporative cooling device bid in defence?

Submit GST registration, PAN, experience certificates for similar projects, financial statements, EMD documents, OEM authorization, and technical compliance certificates. Include installation and maintenance capabilities, along with training plans and any statutory clearance documents needed for operation.

What are the delivery terms for the defence cooling equipment tender 2026?

Delivery commences from the last date of the original delivery order. If extension is exercised, the additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and extended up to the original delivery period under the option clause.

What standards or certifications are required for the cooling device tender?

The tender expects compliance with defence procurement norms; bidders should provide OEM authorization and ensure equipment meets relevant quality standards. While specific standards aren't listed, include ISI/ISO-like certifications if applicable and warranty/support terms.

What is included in the scope of supply for the cooling device tender?

Scope includes Supply, Installation, Testing, Commissioning, Operator Training, and providing statutory clearances if required. This turnkey approach ensures end-to-end deployment and hands-on operation readiness for defence staff.

What is the importance of the 25% quantity option in this tender?

The option allows a 25% increase or decrease in quantity at contracted rates during and after award. Bidders must price flexible delivery and allocate resources to scale production, with delivery timelines adjusted per the specified formula.

How to prepare for payment terms in the defence cooling device bid?

Though not specified, align proposals with typical defence norms: milestone-based payments tied to delivery, testing, and acceptance; include detailed schedules and ensure bank/escrow arrangements for secure payments once acceptance criteria are met.