Banaras Hindu University Tractors Tender Varanasi Uttar Pradesh - IS 550 Compliant, 2-Year Warranty 2025

Tender Overview

Banaras Hindu University invites bids for the supply of tractors under the Department of Higher Education. Estimated value is ₹9,00,000 with an earnest money deposit of ₹45,000. The tender requires a minimum 2-year manufacturer warranty, mandatory RTO and insurance formalities, a Fitness Certificate, and a HSRP number plate. OEMs must ensure availability of service centers in the state or establish one within 30 days of award. The procurement emphasizes after-sales support, timely servicing within 15 days for warranty defects, and penalties up to 10% of contract value for delays. This is a state-level bidding opportunity with defined warranty and service obligations for eligible bidders.

Technical Specifications & Requirements

• Product category: tractors (Category: Tractors V1, Q2 as per internal classification)
• Warranty: minimum 2 years manufacturer warranty; timely servicing within 15 days after defect notification; penalty 0.5% per week of unit price, up to 10% of total contract value
• Documentation & compliance: upload of certificates is mandatory; service centers must be functional in the consignee’s state; for carry-in warranty, service center in-state required; if not present, establish within 30 days of award
• Logistics & regulatory: complete RTO and insurance before handover; mandatory Fitness Certificate and HSRP number plate; for imported products, OEM authorized seller must have registered Indian office for aftersales support
• Warranty administration: penalties may be recovered from the Performance Bank Guarantee; cost re-imbursed if external service is used
• Past experience documents: contract copies with invoices or client certificates acceptable as proof

Terms, Conditions & Eligibility

• EMD: ₹45,000 (to be paid as per tender terms)
• Warranty: minimum 2 years manufacturer warranty; penalties apply for delayed service
• Service centers: must have a functional center in the consignees’ state; if absent, establish within 30 days of award; payment contingent on evidence of center
• Delivery & servicing: timely service/rectification within 15 days of defect notification; penalties up to 0.5% per week; cumulative cap 10% of contract value
• Documentation: bidders must upload required certificates; importers must show OEM registration for India-based aftersales
• Eligibility proofs: past experience evidence such as contracts, invoices, or client certificates acceptable
• Penalties & security: penalties can be recovered from PBG; non-compliance may lead to rejection