Progress
Quantity
1
Bid Type
Two Packet Bid
Bharat Petroleum Corporation Ltd seeks a qualified event management service for a 6-day theme-based events and promotional activities in the Sambalpur, Odisha region. The estimated contract value is ₹7,50,000. Subcontractors must demonstrate capability in coordinating large-scale marketing and promotional events aligned with BPCL objectives, with delivery aligned to BPCL PR-PO payment routing. A unique requirement is the bidder’s registered office in Sambalpur at the technical evaluation stage. This procurement emphasizes regional execution, local compliance, and seamless vendor coordination for a multi-day event series.
Product/Service: Event management for theme-based promotional activities
Estimated value: ₹7,50,000
Location: Sambalpur, Odisha; on-site coordination for 6 days
Payment route: BPCL PR-PO
Eligibility: Bidder must have registered office in Sambalpur at technical evaluation
No BOQ items or technical performance metrics provided
BPCL payment via PR-PO route with on-site deliverables
Bidder must have Sambalpur registered office at evaluation
No BOQ items; focus on event management capability and regional execution
Payments processed through BPCL PR-PO route after delivery acceptance
Six-day event window; exact dates to be defined by BPCL; on-site management required
Not specified in data; BPCL reserves final decision on disputes and penalties as per internal policy
Registered office located in Sambalpur at time of technical evaluation
Experience in regional event management and promotional campaigns
Capability to process payments via BPCL PR-PO route
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Marketing and Promotion; sAMBALPUR; 6 day
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Main Document
OTHER
OTHER
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM_GENERAL_TERMS_AND_CONDITIONS
Directorate Of Handloom And Textiles Government Of Uttar Pradesh
GORAKHPUR, UTTAR PRADESH
Industries Commissionerate
JUNAGADH, GUJARAT
Industries Commissionerate
JUNAGADH, GUJARAT
Directorate Of Museums Assam
KAMRUP, ASSAM
Directorate Of Museums Assam
KAMRUP, ASSAM
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GST registration certificate
Permanent Account Number (PAN) card
Registered office proof in Sambalpur, Odisha
Experience certificates from similar event management engagements
Financial statements for the last two financial years
EMD submission proof (as per BPCL guidelines)
Technical bid documents and methodology for event execution
OEM authorizations or agency agreements (if applicable)
Key insights about ODISHA tender market
Bidders must register their Sambalpur office, submit GST and PAN, provide past event mgmt proof, and prepare a technical bid with deployment plan. Ensure adherence to BPCL PR-PO payment routing and regional logistics capabilities for a 6-day theme-based event.
Required documents include GST certificate, PAN, Sambalpur address proof, two years of financial statements, experience certificates, EMD proof per BPCL guidelines, and technical bid detailing event execution plan and team.
Eligible bidders must have registered office in Sambalpur during technical evaluation, demonstrated regional event management experience, and be able to comply with BPCL payment via PR-PO route and delivery within the six-day window.
A six-day on-site event plan is required with pre-event setup, on-day coordination, and post-event wrap-up. Exact dates to be specified by BPCL; vendors must mobilize resources accordingly and meet schedule milestones.
Payment will be processed through the BPCL PR-PO route after acceptance of deliverables. Ensure invoicing aligns with delivery milestones and that the vendor maintains compliance with BPCL procurement policies.
The tender data does not specify technical standards; bidders should showcase compliance with BPCL procurement norms plus standard corporate certifications (GST, PAN) and regional event management credentials.
Provide case studies of similar 6-day regional events, including client names, scope, budgets, outcomes, and contacts. Include team bios, on-site management capabilities, and logistics planning to prove execution readiness.
Scope includes concept ideation, vendor coordination, logistics, on-site management, stage/setup, promotions, attendee handling, and post-event reporting within a ₹7.5 L budget and six-day timeline.
N/a
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📍 UTTARA KANNADA, KARNATAKA
Sports Authority Of Assam
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Indian Council Of Medical Research (icmr)
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Main Document
OTHER
OTHER
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM_GENERAL_TERMS_AND_CONDITIONS