Indian Army Search Light Tender Dhar Road Udhampur 2026 – OEM Installation, Detailed Drawings approval, 25% Quantity Option

Tender Overview

Organization: Indian Army under the Department of Military Affairs. Product category: Search Light equipment procurement for field deployment. Location: Udhampur, Jammu & Kashmir with delivery at 157 Lt AD Regt, Dhar Road. Estimated value and EMD are not disclosed; bid scope includes potential quantity adjustments up to 25% of bid/contract quantity. A unique clause enables extended delivery time proportionate to quantity changes, with a minimum of 30 days. The tender requires bid submissions to include PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation. The buyer reserves rights on design modifications via approved drawings and may delay delivery if drawings are not approved on time.

• Key differentiator: mandatory Detailed Design Drawings approval prior to fabrication, with a 5-day window for drawing submission and buyer feedback.
• Context: procurement by a frontline Army unit, emphasizing installation/commissioning readiness and OEM/authorized reseller involvement.
• Unique aspects: option clause for quantity variation; formal End User Certificate on request; installation/commissioning responsibilities emphasized.

Technical Specifications & Requirements

• Delivery location: 157 Lt AD Regt, Dhar Road, Udhampur.
• Process steps: Submit Detailed Design Drawings within 5 days of contract award; buyer to approve or provide modification list within 5 days; delivery tied to approved drawings.
• Experience requirement: Bidder or OEM (through reseller) must have supplied similar category products to government bodies for at least 3 years prior to bid opening.
• Post-award scope: Installation/commissioning/testing/configuration/training performed by OEM-certified resources or OEM-authorized resellers.
• Documentation for bidders: End User Certificate in buyer format if requested; vendor code creation documents including PAN, GSTIN, cancelled cheque, EFT mandate.
• Quantity flexibility: up to 25% increase/decrease at contracted rates during the contract, with delivery time adjusted using the formula: (Increase Quantity ÷ Original Quantity) × Original Delivery Period, min 30 days.

Terms, Conditions & Eligibility

• EMD: Not disclosed in available terms; bidders must comply with standard procurement deposits as per buyer terms.
• Delivery timeline: Initial delivery period to be defined post-approval of drawings; any buyer-caused delay in drawing approval will extend the delivery period without liquidated damages.
• Payment terms: Not specified in provided terms; standard government terms may apply upon contract finalization.
• End User Certificate: Provided in buyer’s standard format upon request.
• Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate; include experience certificates showing 3 years of relevant supply to government entities; OEM authorization if bidding via reseller.
• Quality/Compliance: No explicit standards listed; emphasis on design conformity to approved drawings and OEM/authorized execution.