Mahanadi Coalfields Limited pump set maintenance tender Jharsuguda Odisha 730 days 25% scope 2026

Tender Overview

Mahanadi Coalfields Limited, under Coal India Limited, invites bids for day to day maintenance of 5 pump sets installed at Quarry LOCP in Jharsuguda, Odisha 768201 for a period of 730 days. The project has an estimated value of ₹3,485,956.59 with an earnest money deposit of ₹43,600. The scope covers routine servicing, fault diagnosis, preventive maintenance, and on-call repairs for two years, ensuring continuous pump operation. The procurement favors manufacturers/services with direct delivery capability and clear escalation contacts. Bidders should note the 25% quantity/duration flex, along with mandatory compliance and service support requirements.

Technical Specifications & Requirements

• Scope: Day-to-day maintenance of 5 pump sets at LOCP Quarry, Odisha.
• Duration: 730 days from contract award.
• Estimated Value: ₹3,485,956.59; EMD ₹43,600 (DD or online per ATC).
• Payment terms: Service provider to pay salaries/wages to deployed staff first, with documentary proof (PF, ESIC) and bank statements; payment claimed from Buyer.
• Contractual conditions: 25% up/down variation in contract quantity/duration; no firm sub-contracting or assignment without prior written consent; joint liability remains with seller.
• Documentation: MSE purchase preference eligibility; Escalation Matrix for service support; Bidder to upload certificates as required.
• BOQ: No specific items listed; monitoring and maintenance are the key deliverables.
• Submission mechanics: EMD via DD payable to IB Valley Area, MCL; scanned DD with bid; hard copy delivery within 5 days post bid end/open.

Terms, Conditions & Eligibility

• EMD: ₹43,600 (DD/online as allowed).
• Quantity/Duration variation: Up to 25% (both before and after contract award).
• Assignment/Sub-contracting: Not allowed without prior written consent; seller remains jointly liable.
• MSE Purchase Preference: Available to eligible MSEs; service providers must demonstrate eligibility for preference.
• Service Support: Escalation matrix with contact numbers required.
• Salary Payments: Service provider must pay staff salaries first and provide PF/ESIC documentation when claiming reimbursement.
• Certificates/Documents: All required certificates must be uploaded; absence may lead to rejection.
• Payment Terms & Delivery: Not explicitly detailed beyond salary-first rule; adherence to standard government procurement payment practices is implied.
• Vendor Compliance: Submissions must meet ATC & Corrigendum requirements; non-compliance may reject bid.